New Work Plan Management Update GEO Work Plan

New Work Plan Management Update GEO Work Plan Symposium 30 April – 2 May 2012 © GEO Secretariat

Work Plan Management • 1 Implementation Board for Infrastructure • 1 Implementation Board for Institutions and Development • 1 Implementation Board for Information for Societal Benefits © GEO Secretariat

Implementation Boards Objectives (To. Rs) © GEO Secretariat

Boards – Objectives (To. Rs) 1. Monitor progress towards achieving 2015 GEOSS Strategic Targets Annually assess Strategic Targets completion progress Provide review of Task performance vs Targets Identify issues, gaps, and Target objectives that require additional support from GEO community Conduct actions for addressing issues and gaps © GEO Secretariat

Boards – Objectives (To. Rs) 2. Actively coordinate activities across Tasks within a specific part of the Work Plan (e. g. Infrastructure), while also establishing crosscutting links to the other parts 3. Advise on Task implementation Provide guidance on issues of technical and nontechnical nature (e. g. resources; delivery on commitments of Members and Participating Organizations) © GEO Secretariat

Boards – 2012 Milestones 19 -20 March Boards submitted draft Initial Memberships and 2012 Action Plans to Executive Committee 12 -13 July Boards provide initial reports to Executive Committee on Target completion progress (gaps, needs, possible actions) 22 -23 Nov Boards report to GEO-IX Plenary on Target completion progress and cross-Task coordination progress © GEO Secretariat

Implementation Boards Initial Membership Geographic balance Developed-developing country balance © GEO Secretariat

Work Plan Management • Initial membership for each Board developed following process and transition schedule accepted by GEO-VIII • Process for renewing membership to be developed by Executive Committee by GEO-IX © GEO Secretariat

Infrastructure Board Initial Membership • • • Sample of ADC members (4 to 6) 1 expert per Infrastructure Task 1 member from other Boards Additional members to fill gaps GEO Secretariat Approx. 15 members © GEO Secretariat

Infrastructure Board Initial Membership © GEO Secretariat

Institutions & Development Board Initial Membership • • • Sample of CBC, STC & UIC members (2 to 4 /Committee) 1 expert per Institutions and Development Task 1 member from other Boards Additional members to fill gaps GEO Secretariat Approx. 20 members © GEO Secretariat

Institutions and Development Board Initial Membership © GEO Secretariat

Societal Benefits Board Initial Membership • • • 1 expert per Societal Benefits Task 1 expert per Community of Practice 1 member from other Boards Additional members to fill gaps GEO Secretariat Approx. 25 members © GEO Secretariat

Societal Benefits Board Initial Membership © GEO Secretariat

© GEO Secretariat

Task Implementation/ Management Overview

26 Tasks in 2012 -2015 Work Plan

Task Implementation • Each Task is made of one or more Component(s) • Each Component is implemented by a set of Leads and Contributors (GEO Members or POs) • Leads and Contributors are represented by individuals • One individual representing a Lead agrees to serve as a Point of Contact for the Component (see “Guide to Leads”)

Task Implementation • The sum of all Leads and Contributors within (all Components of) a Task form the Task Team • The Task Team is led by the Task Coordinator whose main functions are to: - Foster interactions within Task - Ensure cross-fertilization of activities - Look for synergies with other Work Plan Tasks - Provide direct link to Implementation Boards

© GEO Secretariat

In Sum… • Each Task is implemented by a Task Team • Each Task Team is: (i) made of Leads and Contributors, (ii) led by a Task Coordinator, and (iii) supported by GEO Secretariat • A Task Team has direct responsibility (best effort) for management, execution, and crosscoordination of Task Components • A Task Team is fully open & inclusive • All information on Task Teams online http: //www. earthobservations. org/geoss_imp. php

Task Progress Reporting/Monitoring Overview

New Task Sheets • One Task (Component) Sheet per Component • Aligned with Work Plan structure (3 parts), and M&E logic model (outputs-activities-resources) • Include expected achievements by 2015, milestones, issues and gaps, key users, information for decision-making • Should be useful for progress monitoring (e. g. end-dates in 2012, early 2013)

Task Sheet Overview New Reporting Tool

New Task Sheets Current Status • 60% online • 20% under development • 20% not started Need for improvement to better support Task progress monitoring and reporting

Special Session 17: 30 Room A Training on Use of new Task Sheet Update Tool Discussion of Task Sheet contents Interactive Q&As Session For Points of Contact, Task Coordinators, anyone interested

http: //www. earthobservations. org

Role of « Point of Contact » • • • Provide single point of communication for all those involved in Component In framework of online Work Plan Sheet update, report on progress to the GEO community (including input from other Leads and contributors) Support coordination at Task level (working with Task Coordinator, e. g. for ensuring that Component planning is well aligned with other Task Components) Serve as liaison with Task Coordinator, Communities of Practices and GEO Secretariat Bring any issue requiring guidance to attention of Community of Practice and/or Task Coordinator (who will bring issue further to Implementation Boards)

Role of « Leads » • • • In cooperation with Point of Contact, other Leads and contributors, identify key outputs/milestones with expected achievement dates Monitor progress towards milestones and outputs Identify gaps in skills and resources and encourage additional contributions to address these. Encourage new Leads or contributors to join from developing countries Communicate to Point of Contact progress made on implementation – e. g. outputs, milestones, activities Inform GEO discussions needed for achieving Component

Role of « Task Coordinator » • Foster interactions across Components • Ensure cross-fertilization of activities • Work with Leads to align the planning that • Component planning is well aligned with other Task Components Support coordination at Task level (working with Task Coordinator, e. g. for ensuring that Component planning is well aligned with other Task Components) • Look for synergies with other Work Plan Tasks • Provide direct link to Implementation Boards

Role of « GEO Secretariat » • • • Provide technical/scientific support to Work Plan implementation Monitor and foster Work Plan Task implementation Liaise with, ensure commitment from, international, national entities involved in Work Plan implementation Work with community on development/update of GEO Work Plan Represent GEO Secretariat on Implementation Boards or Working Groups Support Points of Contact, Task Coordinators, Implementation Board members, as needed