New Employee Seminars Collecting Employee Data Required Sign-Up

New Employee Seminars Collecting Employee Data Required Sign-Up Forms Other Payroll Handouts

New Employee Orientation Benefits Enrollment

Complete, Accurate & Legible Attached to EA or Special Pay Place in Proper Order Route through Appropriate Channels Send to Payroll by Deadline

Job Code O Class Codes 1748, 1749, 1750, 6592, 3769, 3770 Graduate College Form 744 -6368

Number and Name must match the SSA records - $50 fine for mismatch Will also accept Numident or Abbreviated Numident Call Payroll Services for unique situations

Included in Packet & on the HR web page Print name as is on Social Security Card Print SSN as listed on SS Card Print Address on the form

Enter Marital Status – Federal & State Enter Withholding Allowances Enter Additional Withholding Or, Enter ‘Exempt’

Sign and date the W-4 No W-4 – withhold at Single & ‘ 0’ Invalid Form – withhold at Single & ‘ 0’

State of Oklahoma Mandates Top – Type/Print Employee Name Middle – Employee Signs as Affiant Bottom – Notary Public

Not Included in the Sign-Up Packet ISS Issues Form Carries an Expiration Date

Employee complete the top 1/3 of form Attach Original to EA or Special Pay

Prevent Unlawful Hiring of Individuals not Authorized to Work in the U. S. Complete within Three Business Days New I-9 May be Required upon Rehire, but Highly Recommended Check Date on HRS Screen 017

Complete Name & Address Information Complete Birth Date & SSN Check Work Eligibility Box & Add’l Info Employee Signature & Date Translator Info, if needed

Record Document Information List A or List B & C Employment Date = Start Date on EA Department Sign & Date within 3 Days

(Direct Deposit Form) Mandatory for new hires after 12/31/04 and for existing employees after 6/30/2007 Directs Pay to Financial Institution Stops if no deposits in 365 days

(Direct Deposit Form – Con’t) Instructions on Back of the Form Need Voided Check with Bank Routing Number and Employee Account Number White forms are ok

All New Employees Updates on Current Employees Complete All Three Sections

Employee ID Number Name (Last, First, Middle) New Employee or Change Info Name Change

Employee Payroll Sign-up Check List Important Benefits Notice OSU Drug-Free Workplace Statement Summary of Public Safety Guide

Invitation to Self-Identify Workers’ Comp, Unemployment Comp & Social Security/Medicare Payroll Advice Handout Computing Policies and Proper Use Of Resources

Present/Proposed Status – con’t

Present/Proposed Status – con’t

Faculty Appointment Details – Con’t

Faculty Appointment Details – Con’t

Additional Information, Remarks, and Signatures

Must adhere to Board Deadlines Earliest Effective date is the Monday Following Board For Faculty, Presidents, VPs, Provosts, Deans, Dept Heads, Directors, Head Coaches

For Employment Related Expenses Additional Assignment on the EA Administrative Procedures Available

Employee on HRS? Position # not Set Up Yet New Position w/o Labor Dist. Incorrect JC and Class Code Continuous regular EE should be appointed for full FY