NC Federation of Republican Women Treasurer Training 2009
Getting Started Obtain previous Club financial records from previous Treasurer Gain access to Club bank account by becoming a signer on account Submit required forms to NC Board of Elections
Treasurer Responsibility Custodian File of all Club Funds NC Board of Election reports Maintain Other Club membership roster Duties as defined in Club Bylaws
Custodian of Club Funds Contributions Document Be ALL funds received Membership dues Fundraisers Donations Contribution is money or anything of value given to a committee sure to: Make copies of all checks Document all cash with donor name
Custodian of Club Funds Contributions Rules to Remember No single cash receipt in excess of $50 Must keep record of total contribution for each individual in an election cycle Must capture address, phone and occupation information for individuals who contribute over $50 in an election cycle.
Custodian of Club Funds Disbursements Pay Club Expenses ü Maintain back-up for all paid expenses ü Suggestion: Request bank statement that provides copies of checks written
Monthly Club Treasurer’s Report
Utilize the Treasurer Resource Center on the NFRW website www. nfrw. org
Questions How do I keep these records? Can be done manually, Excel, accounting software – or can use the Campaign Reporting software. What is an Election Cycle? Is a two year period beginning on January 1 following a General Election. 2009 - 2010
REQUIREMENT: New Treasurers must submit Ø Statement of Organization (CRO-2100 C) Ø To report change of Treasurer Ø Clubs are a PARTY COMMITTEE
REQUIREMENT: PLUS Ø Certification of Financial Account Information (CRO-3500) ØThis form is confidential and not posted on website ØAlso used for any bank account changes
REQUIREMENT: Campaign Finance Training Within 3 months Online In person http: //www. sboe. state. nc. us
Threshold determination Club must determine if they intend to receive and/or spend over the THRESHOLD during the election cycle. What is the Threshold? CHANGE NOW $1, 000 from $3, 000 per election cycle
Campaign Reports must be filed on due dates throughout the election cycle. $1, 000 File a Certificate of Threshold (CRO-3600) at the beginning of every election cycle.
NC SBOE Campaign Reports If your committee has not filed under the Threshold, Campaign Finance reports are required to be filed throughout the year. These reports can either be filed on paper or electronically.
Where do I file these reports? All campaign finance reports should be filed with the
Campaign Finance Website Ø General Information Ø Reporting Schedules Ø Reporting Forms Ø Training Ø Reporting Software
Prohibited Contributions It is unlawful for any corporation, business entity, labor union, professional association, or insurance company to directly or indirectly contribute to any political party committee. No cash contributions over $50
Things to Remember Document, document – all money received Submit NC SBOE Reports on a timely basis If you need, help – call NC SBOE – they are there to help Must submit CRO-3500 & CRO-2100 C when there is change of Treasurers Must decide Threshold question
Membership Roster Receive membership report from NCFRW Indicate which members have renewed. Add any new members Indicate any changes in member information. Return with dues for members ($15/each for regular and $10 for Honorary) Annual Club Service Charge of $15.
Summary Keep detailed accurate accounting records Campaign Finance Reports are filed with the NC State Board of Elections Membership Report is submitted to NCFRW Help is always available with NC SBOE or NCFRW
Recommendation ü Bank Account statements should be mailed to someone other than the person doing bank reconciliation ü Bank statements and support documentation should be reviewed on a regular basis.
Questions?
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