National Safety Compliance, Inc. …because safety is never an accident… Presentation works best if displayed on a computer with an active internet connection
National Safety Compliance, Inc. Federal D. O. T. Certified Inspectors Corporate Headquarters 160 Airport Road Suite 2 A Lakewood, New Jersey 08701 Toll Free: 800 -869 -3926 Direct: 732 -866 -7311 FAX: 732 -866 -0062 ONLINE DRIVER QUALIFICATION FILES Click below to learn: What The advantages are! Copyright © 2007 National Safety Compliance, Inc. All rights reserved How It works! www. nscsafe. com Why You need it! Exit Presentation
What are the Advantages? üExperience National Safety Compliance brings nearly 20 years of practical experience in resolving the ever increasing demands of compliance in the Transportation and Workplace Safety arena. Since 1989, our highly trained experts have created products and services that address your real-world needs. We are dedicated to promoting highway safety and providing quality services at affordable prices. This successful commitment to safety has enabled the company to grow into a National organization with several offices located throughout the United States. Our staff maintains a close working relationship with Federal, State and Local agencies allowing us to provide up-to-the-minute compliance with constantly changing regulations… Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation All safety specialists are trained “Federal DOT Certified Inspectors” and are also Breath Alcohol Technician (BAT) certified. Our management team keeps operations running efficiently with the latest technological advances in the safety industry. An example of our innovative solutions would be our mobile compliance units These mobile compliance units are the most technologically advanced units in use today and allow National Safety Compliance, Inc. to bring safety services to the client’s location, saving time and money Our experience and innovation provides you with a suite of products and services creating the perfect tools to meet the demands of any safety and compliance program. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation Services We Offer • Commercial Motor Vehicle Safety Inspections • Driver Qualification & Pre-Employment Screening Services • Driver Qualification On-Line • Controlled Substance and Alcohol Testing Services • Diesel Emission Testing • Seminars • Consulting Services Products We Offer (Books, DVD and VHS) • CDL Training • Defensive Driving Training • Drug and Alcohol Training • Employee Retention Training • Safety Training • Transportation Library for Bus Drivers and Student Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation National Safety Compliance was the first to offer clients the ability to manage and maintain D. O. T. mandated files online. Today, while others have tried to copy us, no one has been able to match our ability to merge advanced technology with human expertise, assuring that stored information is valid and verified at every step. Our ongoing efforts to expand safety compliance technology will continue to offer our clients a true advantage over their competition while minimizing costs and effort. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation üEfficiency The government mandates that you obtain and maintain files on all of your CDL drivers. Beyond that, there are many business reasons why you need to do this for other employees. The problem is, that for many companies, this is time consuming and often inefficient. “Forgetting” to make sure that all required information is readily available can create expensive liabilities for your company. Post-Accident, Audits and Annual Reporting requirements are only the beginning of why you must maintain this information… … the only real question is how much time and money will you spend on getting it done? Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation üEfficiency Typically the process of managing this information is: Time Consuming – 1 -2 hours per driver is spent completing the driver qualification files. Training Intensive – Company turnover rates can increase the amount of time spent on this process annually. Additionally, the knowledge of how and when things need to be completed increases the training you must provide to those charged with maintaining this information. Tracking Expiration – Documents are not gathered once. Many documents must be tracked and updated on a regular basis. The process for making sure this gets done is critical. Failure to have current information will be costly to your company. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation üEfficiency Other problems you need to address include: Storage – For large or small companies, storing paper driver files can present a nightmare. How are they stored? Where are they stored? What happens if the physical files are damaged- did you make copies? Previous Employment Check – Many of the critical information you must track must be obtained from the previous employer. How do you make sure this is accomplished? How do you produce forms and letters? How do you track attempts to get this information? How do you deal with these issues? Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation üEfficiency Your growing mountain of paper leaves you two real choices … Online Driver Qualification Files resolve file maintenance issues that you have now and keeps them from growing out of control! Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation üEfficiency National Safety Compliance’s Online DQF addresses the issues: Time Consuming – Documents are scanned, logged and stored using the latest computer technology reducing paper handling. Training Intensive – Use of the system is standardized and intuitive. This allows for fast retraining and centralized support. Automated alerts let you know when things need to get done and help constantly reminds you of how to get it done. Tracking Expiration – Automated alerts triggered from preset events and document expiration dates create a fool-proof reminder system. Never worry about expired documents again. Replaced documents are archived for easy retrieval in the event they are needed. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
What are the Advantages? üExperience üInnovation üEfficiency Online DQF also solves these problems: Storage – Files are now stored “virtually” and are safe-guarded using state-of-the-art Data Center security in multiple locations around the country. You can access your files from anywhere, at any time, without ever compromising the confidentiality of the information stored. Your files cannot be lost and are always available! Previous Employment Check – Standardized forms and letters combined with alerts and our online calendar process help you track and document all efforts to gather required information from previous employers. Find out more by viewing the next presentation “How it Works” Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface The experience of National Safety Compliance has allowed us to ensure that the Online Driver Qualification File system is completely secure and maintains the highest level of data integrity while allowing access from any location that has an Internet enabled computer – even Global Wireless devices are supported! Each company is provided a unique company code. Usernames and Passwords are assigned based upon the specific responsibilities of the person to which they are assigned. Employees are only given the access they actually need. All activities carried out on your driver files are tracked by who actually did a change, add or delete. Dates and times of activity can also be reported to the designated contact within your organization. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification After Login, you are presented with a central welcome screen that immediately informs you of any alerts or scheduled events. You simply cannot forget to address outstanding issues. Accessing your “Preferences” controls how data displays on this screen and what alerts you see. Access to the various modules of the program is done through use of the Tab Bar Each Tab will highlight you back to your mouse over them and will stay highlighted to The “Home” Tab bringsas you move this screen from anywhere in the system. identify what module you are currently working in. . Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification By clicking on “My Events” or the “[More…]” under “Today’s Events” you can access a full screen Calendar. This Calendar allows you to add events or review those that are system generated. Administrative access can allow managers to create events for employee groups. By clicking on a specific date, you are presented with a simple and intuitive Event Entry Box. This simple control is typical of the “Ease of Use” design philosophy applied through out the development of our Online DQF product. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design The New Driver screen begins the Driver/Employee entry process. You can click on “Add New Driver” or select one of the records listed to continue with an entry process that was not yet completed. Using a simple step-by-step entry process reduces training time and potential for error. Through out the system the use of visual, on screen cues verifies data as it is entered and ensures data integrity. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design Once the initial New Driver record is created. You can continue the entry process from the New Driver Screen by clicking “View & Edit”. You may now access the Driver Details Screen, This screen gives you complete access to all information required to update critical driver data. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design All information for a specific driver can be accessed, added, updated or removed. Application Information Driver Information CDL & Equipment Information Driver Address Driver Employment Driver Accidents Driver Violations Hours of Service Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design All information for a specific driver can be accessed, added, updated or removed. Application Information Driver Information CDL & Equipment Information Driver Address Driver Employment Driver Accidents Driver Violations Hours of Service Each section can be accessed and modified through simple to understand clickable commands. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean Once clicked, each command brings up a simple, easy to use form specific to that area. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean After a driver’s profile is complete, you may access the document management capabilities of the system by clicking on the DQF Tab. You can “reorder” the list of driver’s displayed by clicking on “Last/First”, “SSN” or “Entry Date” You can also use the “Search” and “Advanced Search” capabilities available in all modules to find exactly what you need. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com You select a driver by clicking on the appropriate command word for that driver. You can directly access the driver’s profile, their related documents, change their status or remove them from the system. Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean After you have found the driver you wish to work with, click on the “DQF” command to begin managing their related files. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean After you have found the driver you wish to work with, click on the “DQF” command to begin managing their related files. On screen cues help explain the status of various documents and actions that can be taken for each. Control features like Document Sort Order and whether or not to display On Screen Cues are easily accessible to each system user. While a delete button is displayed, documents are only archived when this action is taken. The documents are protected from unwanted deletions. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean After you have found the driver you wish to work with, click on the “DQF” command to begin managing their related files. What forms have been entered to date for the selected driver are listed to the left. The current Status of those documents and the related document dates appear next. Actions that can be performed on those documents are accessed here. Other document types and related actions specific to those documents are listed here. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean After you have found the driver you wish to work with, click on the “DQF” command to begin managing their related files. One of the key features of our system is seen here. The “NSC Check” column tells you that the specific document has been checked by our expert staff. You will know at a glance whether it is a compliant document or needs attention by you or your staff. This is only one example of how we have successfully merged human expertise with technological innovation. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? Additional actions and required documents üSecured Web Interface are based upon our years of experience üDynamic Notification and government regulations. üIntuitive Design The list reflects what is typically & Clean üFast, Simple required for DOT compliance. However, additional documents may. After you have found theto be defined and tracked driver you safety work with, fit your specific company’swish to program. click on the “DQF” command to begin managing their related files. The ability to track previous employer information is automated, tracked and date & time stamped through this same screen. Renewal, Driver and document Print functions complete the DQF main access screen. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean “Archives” provides a quick and simple access to previously expired documents. Storage and retrieval of expired documents is often required and is always a good business practice. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean “Manage User” allows you the ability to add staff and define their role. More advanced versions of this screen are available through a secured Administrative Access Screen that allows Permission and Group Management activities. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean “Reports” provides access to the comprehensive reporting module. Available reports are broken up into three categories and do not include any custom reports that may be provided. All reports are designed to be intuitive and meet the compliance needs of our clients. Because of the key role that this information can play in a company, we have created timely and dynamic on screen reports like our “Summary Report” Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
The graph immediately draws your attention to vital information about the current state of your Driver Qualification Files and the time you have to address it. Specific numbers below are clickable and allow you to go directly to the documents that require attention. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
From here, you can click on the list and access the drivers’ documents to make any required changes. Unlike reports that you may be used to, ours are “living” reports that allow you to take action directly from the information. This saves time, money and confusion. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean “File Repository” is a powerful web based administrative interface to your DQF storage and file access. It support upload and download operations to assist during initial data conversion efforts. This module is typically only available to one or two Users in a company. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
How Does It Work? üSecured Web Interface üDynamic Notification üIntuitive Design üFast, Simple & Clean Thank you for looking at this quick overview of how our system works. Please ask your representative to set you up with a test account so you can better explore this exciting new system. To better understand why you need to have a system in place, please click below on the “Next” button for a very brief description on regulatory requirements. Or click on “Menu” to go back to the main menu and exit screen. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
Why Do You Need It? üGovernment Regulations If you are looking at a system to manage Driver Qualification Files, you probably already have a good idea of Federal and State Department of Transportation requirements. You are probably familiar with the requirements outlined by the Federal Motor Carriers Safety Administration. Terms like “Hours of Service”, “Drivers Logs”, “Vehicle Inspections” and “Annual Abstracts” are common place in your life. But you may not be as familiar with changes in privacy standards from legislation like “HIPAA” (Health Insurance Portability & Accountability Act) that have made it more difficult, at times, to gather required information or the increased burden of securing that information placed on you. The ability to securely store and retrieve documents required by the government is clearly a problem for you… … unless you have us! Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
Why Do You Need It? üGovernment Regulations üSecured Environment Our expert staff merges years of experience in the Safety Compliance arena with highly advanced, state-of-the-art technology. Regardless of your company size, our Online DQF Program offers highly secured and redundant management of your critical records from anywhere! Data is stored in multiple physical locations in various parts of the country - as it is entered. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com The system, and your critical information, is always available from anywhere you need it. Back Menu Next
Why Do You Need It? üGovernment Regulations üSecured Environment The process could not be simpler. Using standard desktop scanning solutions, you convert your paper documents into paperless images. The Online DQF system guarantees that documents cannot be lost, stolen or damaged reducing risk and liability in meeting compliance regulations. Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com Back Menu Next
National Safety Compliance, Inc. Federal D. O. T. Certified Inspectors Corporate Headquarters 160 Airport Road Suite 2 A Lakewood, New Jersey 08701 Toll Free: 800 -869 -3926 Direct: 732 -866 -7311 FAX: 732 -866 -0062 Thank you for taking the time to review our ONLINE DRIVER QUALIFICATION FILES Please contact a representative to have a test account set up for you and to discuss pricing. Be sure to provide us with a current email address to stay informed about our new modules and features. Exit Presentation Return to Menu Copyright © 2007 National Safety Compliance, Inc. All rights reserved www. nscsafe. com
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