National Library of New Zealand Bibliographic Services Workflows
National Library of New Zealand-OCLC Agreement The National Library of New Zealand Te Puna Mātauranga o Aotearoa, with the support of New Zealand libraries through the Te Puna Strategic Advisory Committee, has brokered a partnering agreement on behalf of New Zealand Libraries with OCLC Online Computer Library Centre. Under the agreement New Zealand libraries have access to a range of OCLC’s comprehensive bibliographic services and a copy of New Zealand’s flagship bibliographic resource, the National Union Catalogue, has become available on the web through OCLC’s database. Benefits for New Zealand Libraries As part of the agreement each New Zealand library who subscribes to National Library’s electronic services automatically become a Governing Member Library of OCLC, a unique co-operative venture with the following benefits: • Use a workflow of your choice Catalogue on OCLC, the National Union Catalogue or both. • Have access to a wider range of bibliographic resources The 82 million bibliographic resources on the OCLC World. Cat database are available to New Zealand libraries. • Surface your library resources through the web New Zealand libraries are more visible on the web through Google and Yahoo and the holdings surfaced through OCLC’s World. Cat, World. Cat. org and the Open World. Cat programme. • Be able to incorporate future products and services The agreement is structured to provide libraries with a framework to take up future opportunities. Libraries have the ability to purchase other OCLC services at their discretion and the National Library is committed to a development programme with OCLC. What is included in the Agreement? All New Zealand libraries have use of Connexion Client, OCLC's flagship cataloguing service, Connexion Browser, the web version of Connexion Client and Cat. Express, OCLC’s simple web-based copy cataloguing tool. Libraries also have access to First. Search - an online service that gives library professionals and end users access to a rich collection of reference databases. FAQ are on the Te Puna Subscriber Services website here: http: //subscribers. natlib. govt. nz/
Your Cataloguing Options New Zealand libraries have the option of cataloguing using OCLC or the National Library of New Zealand. There are five different services libraries can choose from. Libraries may still use their own local system’s client to access either OCLC or the National Bibiliographic Database. Five workflows are illustrated for the different services libraries can choose from. The workflows describe the situation for the addition of a new holdings record to the National Union Catalogue and the local library catalogue. What can I use? Will this suit my library? Connexion Client Suited to large, medium and special libraries with large volumes of international or non-standard material who want to use OCLC as their main bibliographic utility. Connexion Client is OCLC's flagship cataloguing service. It provides a flexible suite of tools that give users access to over 82 million records on OCLC’s World. Cat database. Connexion Browser is the web version of OCLC's flagship cataloguing service Connexion Client. Cat Express Cat. Express is OCLC’s simple web-based copy cataloguing tool aimed at libraries who want to primarily catalogue popular materials via an easy-to-learn interface. It is perfect for lower volumes and cataloguers with less experience. NUC Cat Client NUC Cat. Client is the National Library’s flagship cataloguing service. A windows-based suite of tools that provides powerful cataloguing functionality and a search gateway to OCLC. Web. Cat is the National Library’s web-based copy cataloguing tool aimed at fast and easy copy cataloguing. It is perfect for lower volumes and cataloguers with less experience. Suited to large, medium and special libraries with large volumes of international or non-standard material who want to use OCLC as their main bibliographic utility. Suited to any library who wants fast copy cataloguing using OCLC. Suited to large, medium and special libraries with who mainly catalogue New Zealand material and who want to use the NBD as their main bibliographic utility. Also suitable for Libraries who want to use the NBD but at the same time search OCLC. Suited to any library who wants fast copy cataloguing using the NUC.
Cataloguing Workflows Follow this chart for the workflow for your library. I want to use the Te Puna Cat. Client I want to use Te Puna Webcat WORKFLOW ONE WORKFLOW TWO WORKFLOW THREE WORKFLOW FOUR WORKFLOW FIVE WORKFLOW SIX
The Workflow Diagram Explained NUC Other gateways Webcat Te Puna Cat Client search gateway OCLC These are New Zealand librarians. All workflows start here. Connexion Client Connexion Browser These are the different ways of cataloguing using the NUC This is the search gateway from the NUC These are the different ways of cataloguing using OCLC This green bar will appear in every workflow. It represents a nightly upload of bib records and holdings between OCLC and NLNZ World. Cat. Express National Library of New Zealand This type of arrow indicates an NUC worflow This type of arrow indicates an OCLC worflow Local Catalogue This is a New Zealand library’s Catalogue. All workflows END here.
W 1: Cataloguing on the NUC using Te Puna Webcat OCLC Other gateways Connexion Client Library of Congress World. Cat Connexion Browser Cat. Express If found the librarian can add a holding and save record to the NUC search gateway Webcat A librarian logs onto Webcat to find a bib record NBD Cat. Client If not found the librarian can search World. Cat and other catalogues Webcat searches the NUC for the bib record If not found the librarian create a short record on the NUC or choose another workflow NUC Local Catalogue and transfer the bib record to their local catalogue* If found the librarian adds a holding National Library of New Zealand *or receive the bib record through a new holdings report from the NUC the next morning
W 2: Cataloguing on the NUC using Te Puna Cataloguing Client OCLC Other gateways Library of Congress Connexion Client World. Cat Connexion Browser Cat. Express If found the librarian can save the bib record to the NUC and add a holding search gateway If not found the librarian create a bib record on the NUC and add a holding Web. Cat A librarian logs onto the NUC Cat client Te Puna Cat client If not found the librarian can search World. Cat and other catalogues and transfer the bib record to their local catalogue* NUC Cat. Client searches the NUC for a bib record If found the librarian adds a holding National Library of New Zealand *or receive the bib record through a new holdings report from the NBD the next morning Local Catalogue
W 3: Cataloguing on World. Cat using Connexion OCLC A librarian logs onto Connexion Client or Browser to find a bib record Connexion Client Connexion searches World. Cat for the bib record If found the librarian adds a holding Connexion Browser Cat. Express If not found the librarian create a bib record on World. Cat, add a holding search gateway World. Cat and transfer the bib record to their local catalogue Bibliographic & Holding records Web. Cat NBD Cat Client National Library of New Zealand NUC Local Catalogue
W 4: Cataloguing on World. Cat using Cat. Express OCLC Cat. Express searches World. Cat for the bib record Connexion Browser If found the librarian adds a holding Cat. Express A librarian logs onto Cat. Express to find a bib record Connexion Client If not found the librarian will need to choose another workflow search gateway World. Cat and transfer the bib record to their local catalogue Bibliographic & Holding records Web. Cat NBD Cat Client National Library of New Zealand NUC Local Catalogue
W 5: Cataloguing on a Local Catalogue OCLC Connexion Client Connexion Browser World. Cat. Express If found the librarian adds a record to their local catalogue A holding is transferred to the NUC at a later time Web. Cat NBD Cat Client National Library of New Zealand Local Catalogue If not found the librarian creates a record on the local catalogue NUC A librarian logs onto their local catalogue and searches World. Cat, NUC or other gateway for a bib record
W 6: Cataloguing using a Vendor OCLC Vendor Connexion Client Connexion Browser A librarian sends an order request World. Cat. Express search gateway Webcat Te Puna Cat client National Library of New Zealand the Vendor sources the bib records from the NUC or World. Cat on behalf of the originating Library using one of workflows 1 -5 the records are then batch loaded to the library’s local catalogue Other gateways Library of Congress NUC Local Catalogue
Glossary of Terms World. Cat is OCLC’s database of more than 82 million global information resources in all formats-monographs, serials, electronic books and journals, Web-based articles, audio and video recordings, and more-all from the full range of recorded history. National Union Catalogue (NUC) The National Union Catalogue of New Zealand is a collection of the holdings of New Zealand libraries and is accessed through a subscriber service called Te Puna and as a National Library service as the New Zealand Libraries' Catalogue. Transfer of records relates to the ability for a library to transfer a bibliographic record from either OCLC or the NUC. It does not indicate the method or the time (real or delayed) of delivery, just that the feature is available from the bibliographic utility. Search Gateway is a feature provided by the National Library of New Zealand to provide Te Puna subscribers with seamless access to OCLC’s resources if their search on the NBB has been unsuccessful. Connexion Client & Browser Connexion Client and Browser are OCLC's flagship cataloguing services. They provide a flexible suite of tools that align a library’s bibliographic and authority record activities with World. Cat and the OCLC Authority File. Cat. Express is OCLC’s simple web-based copy cataloguing tool aimed at libraries who want to primarily catalogue popular materials via an easy-to-learn interface. It is perfect for lower volumes and cataloguers with less experience. Te Puna Cataloguing Client is the National Library’s flagship cataloguing service. A PC based suite of tools that provides powerful cataloguing functionality from the National Bibliographic Database, with a search gateway through to OCLC resources using Z 39. 50. Te Puna Webcat Te Puna Web. Cat is the National Library’s web-based copy cataloguing tool aimed at fast and easy copy cataloguing. Prompt. Cat is a copy cataloguing vendor service provided by OCLC. Materials can be ordered through participating material partners and arrive with complete MARC records and your holdings set in World. Cat.
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