National Improvement and Efficiency Partnership Built Environment Conference Local Solutions for a New Era 28 th September 2010
Agenda • • • Chair’s Opening Address Irene Lucas, Acting Permanent Secretary, CLG Baroness Hanham, Parliamentary Under Secretary of State, CLG Procurement and Skills Workstream Workshop Briefing Lunch Workstream Workshop Sessions Feedback from Workshops Helen Bailey, Director of Public Services, HM Treasury Paul Morrell, Chief Construction Advisor, BIS Q&A Panel Chair’s Concluding Summary Local Solutions for a New Era
Andrew Smith Chief Executive, Hampshire County Council • An opportunity to hear developing policy from the Minister • Link central government efficiency and spending proposals with local government responses • Facilitate new thinking and behaviours in built environment solutions: “Asset Reduction Boom” • Offer cross-council collaboration and learning • Introduce the National Productivity Workstream: Procurement, Capital and Shared Assets Local Solutions for a New Era
The starting point: solution for the South East HCC as the Lead Authority for IESE • Employs own professional teams; e. g. 70 no. architects • Owns 5, 000 assets • Historically had variable experience of contractors • So put in place Hants frameworks and ran for 4 years • Operated to an open & collaborative ethos …so scaled the Hants. regional framework to serve the SE region as IESE Local Solutions for a New Era
The Development of IESE Workstreams • Managed Construction Frameworks – Developed capacity that could be scaled up • Clusters – Delivered it from different councils • Consultancy – Located in councils • Asset Management – Recognised the contribution to efficiencies • Common supply chains and standards – Search for costs • Highways Frameworks and Asset Management • Critical friend expertise Local Solutions for a New Era
Benefits Evidencing • Better quality projects for less • Initial savings have been identified of £ 78 m on £ 1. 9 bn or 4. 1% Local Solutions for a New Era
Map of Authorities IESE region contains; 7 counties 12 unitaries = 74 authorities 55 districts Plus; 5 police authorities, 8 Fire Authorities, FE Colleges, Universities…
The creation of the NIEP • Building on the nine Improvement and Efficiency Partnerships (IEPS) • Demonstrating local government sector leadership and collaborative working in different geography. • Raising the performance bar and becoming a stronger voice with central government and the private sector. • Developing new procurement models for adoption • Developing the Collaborative Education Partnership (CEP) • Actively joint working in SW, SE, London and NE Local Solutions for a New Era
Hampshire County Council’s HQ Refurbishment Collaborative procurement Asset rationalisation • • • 75% more staff accommodated 30% more space efficient (staff per floor area) 4500 m 2 reduction in the council’s use of office space £ 200, 000 per annum on running costs 50% reduction in energy costs • Design team hand-picked using existing framework arrangements and OJEU competitive tender. • HCC/MACE/Bennetts undertaking programme and change management, FF&E design, move management and facilities management in-house. • Early engagement with the main contractor on completion of the feasibility stage. Staff Benefits • 100% staff satisfaction • Improved productivity and communication • Moved from 1: 1 to 3: 2 Local Solutions for a New Era
Primary Schools Programme Local Solutions for a New Era
One School Pathfinder Programme Cressex - Bucks Manor Green - RBWM Bexhill – East Sussex Bognor – West Sussex St Bart's – West Berks Teddington – LB Richmond Loxford – LB Redbridge Garth Hill, Bracknell Forest Local Solutions for a New Era
Advantages for authorities • Provides a route map to save money: scale the activity up • Collaboration reduces duplicated effort and cost: developed once and rolled out to many • Proven delivery • Accelerates learning: overcomes capacity issues • Actively helps new less expert clients • Builds expert capacity and partnership • Promotes local control • Benefits accrue to all authorities Local Solutions for a New Era
NIEP for the Built Environment Workstreams Local Solutions for a New Era
Improvement and Efficiency South East National Improvement and Efficiency Partnership Chair’s Concluding Summary Local Solutions for a New Era
Accelerating the learning Local Authorities Benefit Learning Local Solutions for a New Era
Integration of Capital and Assets Savings equal one new care home Example of a joined up programme £ benefits 20%+ Reduced need Construction, procurement, Source: SE RIEP /Reading BC estimate 10 -15% Construction, procurement Source: HCC Care Home case study 2 -5% Construction, procurement Source: SE RIEP Opportunities Hampshire County Council (HCC) saved £ 6 million on a 10 • Understand need care homes/£ 60 million programme by utilising common • Shared services design, procurement, via a construction framework, and • Assets and capital assessed supply chain strategy methodology. Benefits only possible • Driver for strategic because of the whole programme approach and procurement programme Commissioning application of lessons learnt which could include greening approach agenda SMEs and apprentices Two tier cost reduction examples Opportunities • Economic Joined Ten year IT deal across two tiers with development up up Virgin • Inter authority programme Havant Public Services Village – shared collaboration (multi services savings 20% + Opportunities projects) lost as time passes Scaling up resulted in: • 10% saving of construction cost Opportunities • Net cost saving of £ 150/m 2 One off • Better delivery • Halving of pre construction periods project • Predictability • c. 40% saving in professional time 0 Elapsed time Time Local Solutions for a New Era
How to do it? Local Solutions for a New Era
The Barriers • • • Council sovereignty ‘Not invented here’ Local capacity Supply chain management behaviour Collaborative arrangements do not exist The obstacles are not technical. Local Government can now define, procure and deliver some of the most complicated projects in government. Local Solutions for a New Era
Can the model be replicated - adopted for wider use? If so, where?
Follow the money … • • 50% of spend is through third party suppliers External spend for public sector in England is £ 221 bn… of which £ 50 bn is local government 96% of our external spend is in 4 areas Construction Corporate Asset Management services Social care Waste Local Solutions for a New Era
Are there any real barriers to collaboration locally and nationally? Local Solutions for a New Era
National Productivity Workstream • • Built on the success of the NIEP Led by Andrew Smith, Chief Executive HCC Procurement, Capital and Shared Assets Represents half of total local government spend Cross sector membership Route maps to deliver efficiencies New models of delivery What should you do? Local Solutions for a New Era
Ten key actions • Carry out a spend analysis • Develop a procurement plan – or borrow someone else’s capacity • Use someone else’s capacity or build it collaboratively • Aggregate your expenditure and use existing commodity arrangements – think years rather than months • Develop an asset reduction strategy: – utlise space – reduce occupancy – share accommodation, management, assets, people and services Local Solutions for a New Era
Ten key actions • • • Use existing templates: originality is expensive! If you haven’t got the capacity find a partner Collaborate – helps aggregation leverage Analyse prices and specifications Manage demand – do you need it in the first place? Local Solutions for a New Era
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