National Arts Council of South Africa Bidders Compulsory Briefing Session NAC : 04 -2015 -16 - Travel Management Services Presented by: Irene Moyo Supply Chain Management Officer
Aim, Objective and Conditions of a Briefing Session To inform bidders, as well as all relevant stakeholders about NAC’s bidding processes and procedures. Conditions for the briefing session: q The briefing session is compulsory. No bidder will be allowed to respond to the Bid if they did not attend the briefing session. q All bidders should ensure that they complete the briefing session attendance register in a clear and accurate manner. q Correspondence will be limited to only the bidders whose names appear on the attendance register
Advertising v The bid was advertised on Government tender bulletin on the 13 November 2015 v A copy of the bid advertisement is available on the NAC’s website (www. nac. org. za)
Applicable Legislation Supply Chain Management is using the following Legislation, Acts and Delegations, amongst others: All Constitution of Republic South Africa PPPFA PFMA Treasury Regulations Framework for Supply Chain Management and National Treasury’s SCM Practice Notes NAC’s Supply Chain Management Policy Labour laws of South Africa and sectorial remuneration determinations. legislations can be (www. treasury. gov. za) downloaded from the National Treasury’s website
Constitution Section 217 of the Constitution prescribes that the public sector procurement system must be fair, equitable, transparent, competitive and cost effective
Preferential Procurement Policy Framework Act 2011, as amended Bids will be subject to Supply Chain Management conditions as follows: q. The Preferential Procurement Regulations, 2011 pertaining to the Preferential Procurement Policy Framework Act, Act No 5 of 2000. q. In accordance with this Act, bidders are required to submit original and valid BBBEE Status Level Verification Certificates or certified copies thereof together with their bids, to substantiate their BBBEE rating claims. q. The 10 points claimed for BBBEE Level will be split in accordance with the SBD 6. 1 documents as per the evaluation criteria.
Preferential Procurement Policy Framework Act 2011, as amended, cont. Bidders who do not submit BBBEE Status Level Verification Certificates or are non-compliant contributors to BBBEE do not qualify for preference points for BBBBEE but should not be disqualified from the bidding process. They will score points out of 90 for price and zero (0) points out of 10 for BBBEE
Required Documentation Checklist for required documentation q One (1) original hard copy, three (3) hard copies and one (1) soft copy (CD in PDF format) of their responses in order to expedite the evaluation process. q ID documents of Directors q Company registration documents q Company profile (It is the bidder’s responsibility to ensure that all required documents are submitted as per RFB)
Continue. . Required Documentation ALL BID RESPONSES MUST HAVE: MUST • An original and valid tax clearance certificate
Bid Threshold THE BID WILL BE BASED ON 90/10 PRINCIPLE • 90 Points for price • 10 points for PPPFA
Response format SCHEDULES: The following attached SBD documents must be completed: • • SBD 1 – (Invitation to bid) SBD 2 (Tax Clearance Certificate Requirements) SBD 3. 1 - (Pricing schedule) SBD 4 - (Declaration of Interest) SDB 6. 1 - (Preference Points claim form) SBD 7. 2 – Contract form (rendering of services) SBD 8 - (Declaration of bidder’s past Supply Chain Management practices) • SBD 9 – (Certification of Independent Bid Determination)
Reasons for disqualification NAC reserves the right to disqualify any bidders who do not comply with one or more of the following bid requirements, and such disqualification may take place without prior notice to the offending bidder: § Bidders who submit incomplete information and documentation as per the requirements of this RFB. § Bidders who do not submit a valid and original Tax Clearance Certificate § Bidders who submit information that is fraudulent, factually untrue or inaccurate, for example memberships that do not exist, BBBEE credentials, experience, etc. ; § Bidders who do not meet the cut-off mark of 70 points on the pre-qualification criteria as stipulated in this RFB. § Bidders who do not provide the required number of bid responses i. e. one (1) original hard copy, three (3) hard copies and 1 (one) electronic copy (on CD) in PDF format
Reasons for disqualification. cont. § Bidders who have been blacklisted as per the National Treasury database. § Bidders who do not comply with the special conditions or any other condition
CLOSING DATE Closing Date : 14 December 2015 Time: 11 H 00 am Proposals must be deposited in the bid box situated at : Reception area National Arts Council 66 Margaret Mcingana street Newtown. Johannesburg.
Contact Details TEL: (011) 838 1383 FAX: (086) 718 2032 E-MAIL: supplychain@nac. org. za
End Thank You Q&A
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