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Natick Public Schools Technology Update April 28, 2008 Dennis Roche, CISA Director of Technology
Technology Agenda Topics • What is needed today • Alternatives to meet our needs • Future Needs • Recommendations
What is needed Today!!! • Upgrade technology tools for all classroom teachers. • Upgrade all elementary computer labs. • Provide on-going technology training and integration support. • Continue to upgrade and maintain technology backend infrastructure to support all the above.
Technology Needs Today Need Teacher Laptops (350) Elementary Mobile Labs (5) Memory Upgrades (350) Printer Replacements Wiring Closet Devices Computer Room Devices Total Estimated Cost $485, 000 $169, 000 $35, 000 $54, 000 $249, 000 $72, 000 $1, 064, 000
Alternatives to meeting the needs • Lease • Buy
Option 1 - Lease
Pros & Cons of Leasing • Pros – Accelerate technology getting into the hands of people who need it. • Upgrade all classroom teachers and all elementary labs in 1 st year! – Allows us to take immediate action. Order now and first payment due in July (Deferred Lease). • Cons – Higher cost of ownership - finance charges apply (2. 9%) – Requires multi-year commitment - the money for technology replacement needs to remain within the School Department operating budget for Technology each and every year.
Option 2 - Buy
Pros & Cons of Buying • Pros – Lowest cost of ownership - no finance charges – Commitments are made annually • Cons – Much slower acquisition and adoption of newer technologies. • 2 years to upgrade all Classroom Teachers • 3 years to upgrade all Elementary Labs – Need to wait until July 1 st to execute order and expand rollout to more teachers.
Total Cost of Ownership Need Buy Lease Variance Teacher Laptops $510, 295 $537, 390 $27, 095 Elementary Mobile Labs $178, 118 $187, 974 $ 9, 856 Totals $688, 413 $725, 364 $36, 951 All amounts are amortized over an estimated five year life cycle
Recommendations • Recommend we take an aggressive approach and lease computers to accelerate replacement. • Recommend 3 year Deferred Equity Lease. – Own the equipment after 3 rd annual payment – Avoid backend charges and surprises at end of lease. – Leaves us options to trade-in equipment, keep it, or start a new lease.
Action Already Taken • Testing new laptops and new software configuration with three teachers from each level (Elementary, Middle and High School) • Company lined up to help install our software image, inventory and warehouse all laptops prior to rollout. • Master Lease agreement under review of Business Manager and Town Counsel. • Inventory of existing computer equipment currently being verified. • Central Office, Principals, Teachers and Teachers Union involved in the planning process.
Next Steps • Expand testing to 20 -30 Teachers before end of school year. • Update Acceptable Use Policy • Recruit and hire a Technology Trainer • Schedule faculty training and rollout of laptops over the summer • Continue to pursue alternative sources of funding for Technology
DOE Recommendation for Technology Funding Levels of Progress Budget Allocated for Technology (Total Cost of Ownership) Natick Early Tech Less than $ 175 per student FY 08 - $140 Developing Tech Between $175 - $300 per student FY 09 - $228 Proficient Tech Between $300 - $425 per student Advanced Tech $425 or more per student
Future Needs • • New Curriculum Software More Interactive White Boards Expansion of Wireless Technology Higher demand for Technology Training of the Faculty and Staff
Key Benefits • Encourages more collaboration between faculty and technology staff. (K 12) • Gets teachers exploring tools needed for tomorrow not just today. (K 12) • Enhanced teacher/student flexibility and creativity within the classroom. (K 12) • Standardized devices for all classroom teachers for use at school and home. (K 12) • Improved access to all school technology. (K 12) • Eliminate our unsupported platform issues (OS 9) in one year. (Elementary)