Naming Conventions and Reporting System Functions Maximizing System

Naming Conventions and Reporting System Functions Maximizing System Efficiency and Information Flow. Global Implementation Group

Introduction • Hal Bauer – Global Implementation Group, LLC www. GIGsecurity. com Contact Info: HB@GIGsecurity. com Cell: 847 -220 -1934 • Personally started in system installation and ran through the ranks to implementation specialist and consultant. • Worldwide – Multi Vendor Experience • Physical Security System and IT System Support Experience Global Implementation Group 2

Introduction • Introductions • Naming Conventions (Why They Matter) • Enhanced Report Overview • Reporting System (Re*Cure Reporting) Global Implementation Group 3

Naming Conventions A Strategy for EVERYTHING and ANYTHING! • Question to Ask Yourself – Does your system already have/use a good naming convention? – Can you find things within your system? – Do others in your organization understand the information provided to them? – Does your IT Department use or have a good convention that could mate to the Physical Security Systems? – What model (Single Site, Single Campus or Worldwide Enterprise) should you work towards? – What objects or systems should use the convention? Global Implementation Group 4

Naming Conventions A Strategy for EVERYTHING and ANYTHING! • What is the best format for naming things? – No Naming Convention is Perfect, but not using one is wrong. • What will this make improve? – Security – Labour Related to Processing and Transferring or Extracting Information – Contractor and Contract Accountability – Image to Business Partners – System Operating Costs Global Implementation Group 5

Naming Conventions A Strategy for EVERYTHING and ANYTHING! • How does a Naming Convention Help Day to Day Operations and the User Experience? • Day to Day Operations and System Monitoring – – Less Time to Locate Objects Less Time to Relate and Communicate Locations of Objects Increased Familiarity with Environment Better Training Environment for New Staff • User Experience – – Less Time to Locate Objects Less Time to Relate and Communicate the Location of Objects Increased Familiarity with Environment Better Training Environment for New Staff • Customers and Business Partners – Better Communication of Information – Assurance or Compliance to Organizations Rules and Structure Global Implementation Group 6

Naming Conventions A Strategy for EVERYTHING and ANYTHING! • What Objects or Systems should use a Convention? • C*Cure 800/8000 Access Control System – – Doors, Events, Hardware (Panels, Readers, Inputs, Outputs, etc. ) Clearances? ? ? Reports within C*Cure? ? Badge Layouts? ? ? • Video System(s) – Recorders – Encoders – Cameras? ? • Third Party Systems – Alarm Panels and Zones – Intercoms? ? Global Implementation Group 7

Naming Conventions A Strategy for EVERYTHING and ANYTHING! Determining Factors Related to Naming Conventions • Current System Configuration – – Isolated or Single Site Campus Configuration Nationwide System Worldwide System • Potential System (Future) Configuration – Campus Configuration? ? ? – Nationwide System? ? ? – Worldwide System? ? ? Global Implementation Group 8

Naming Conventions A Strategy for EVERYTHING and ANYTHING! General Naming Conventions How Abbreviations Can Make The Most Complex System Less Intimidating. Even the biggest system can use a prefixing format such as: • Country – (2 Character) • State or Province – (2 Character) ** Optional • City or Campus – (2 or 3 Character) • Building – (3 Character) • Floor – (2 Character) • Device – (2 Character) This format can lead people to a point or item in 12 simple Characters + Description free form typing. Example: DE MU RES 03 DC = Germany – Munchen – Research – 3 rd Floor - Door Contact - Description Continued as: DE MU RES 03 DC West Test Lab Man Trap Entry Global Implementation Group 9

Naming Conventions A Strategy for EVERYTHING and ANYTHING! • What to Use • Single Site or Single Building – Plan for the future (Think Global – Act Local) A simple prefixing format of: • Building – (3 Character) • Floor – (2 Character) • Device – (2 Character) This format can lead people to a point or item in 7 simple Characters + Description free form typing. Example: RES 03 DC = Research – 3 rd Floor - Door Contact - Description Continued as: RES 03 DC West Test Lab Man Trap Entry Should you add a Warehouse Building or Test Facility you could simply add WHS or TFC as a building prefix to separate devices and items. Global Implementation Group 10

Naming Conventions A Strategy for EVERYTHING and ANYTHING! • Clearances – Spanning the Rules • Defining System-wide vs. Isolated vs. Area Based (or Customer Based) vs. Role Based – How to Name Them? ? ? – Which is Best? ? ? – Can you use one or all of them together? ? ? – What are the trends in the Industry Regarding Worldwide Corporations and Organizations. Global Implementation Group 11

Naming Conventions A Strategy for EVERYTHING and ANYTHING! • Clearances – Spanning the Rules – Defining System-wide vs. Isolated vs. Area Based (or Customer Based) vs. Role Based • How to Name Them? ? ? – System-wide or Global (How about Prefix and # ? ) In the format of SW 010 – Corporate HR Access – Isolated or Area Access (Use Naming Conv. ) In the format of DE MU RES 03 Engineering OR ** In the format of DE MU 011 – Engineering Master – ROLE BASED (How about # followed by Role ? ) In the format of 186 – Engineering Analyst OR In the format of SW 186 – Engineering Director ** This one may work for almost everything? ? ? And is closer related to a MASTER KEY system analogy. Global Implementation Group 12

Area or Customer Clearance Global Implementation Group 13

System Wide Clearance Can Lead To Role Based Access Control Global Implementation Group 14

Organizational Mapping A Strategy for Ongoing Order! Global Implementation Group 15

Naming Conventions A Strategy for EVERYTHING and ANYTHING! • Clearances – Spanning the Rules • Defining System-wide vs. Isolated vs. Area Based (or Customer Based) vs. Role Based – How to Name Them? ? ? – Which is Best? ? ? Again None are Perfect but free-forming a global system will End in Tears!!! – Can you use one or all of them together? ? ? Yes, with a little planning… The mix may be the best solution… – What are the trends in the Industry Regarding Worldwide Corporations and Organizations. Role Based and Zero Day On-Board / Off-Boarding Global Implementation Group 16

House Cleaning A Strategy for EVERYTHING and ANYTHING! • Hints on How to Clean an Existing System (or Start a Brand New One). • Adopt a Naming Convention (Follow IT if suitable). • Make an Org. Chart (Customers to Areas to Doors). • Make New Hire Forms and or Manager Approval Forms (List Clearances not Doors) listing Owned Areas and Clearances Related. • Type EVERYTHING in the same format and audit often. Global Implementation Group 17

Events, Partitions and Monitoring Privileges See what you need to See! • Event Considerations for Reporting • Consider what is Too Little and What is Too Much – Management by using Event Groups “On-Line” Using an Event Group with the Syntax of On-Line can be a single management point for delivering event messaging to the Operators. This format and pivot point is used within Re*Cure Reporting. – What is In-Test or Offline for Service Mean? Do you place a message in the Instruction Area? • Partition Considerations for Users • Partitions Control Access to Doors, Clearances and Management Items – But Still Monitoring Privileges Control Guard Station Views. Global Implementation Group 18

Re*Cure Reporting to Arrive, To Reach, To Attain Beagle Mentality Global Implementation Group 19

Re*Cure Reporting to Arrive, To Reach, To Attain Re*Cure Overview Re*Cure Reporting System by Global Implementation Group, LLC. • Ongoing and Growing Suite or Reports (Mainly for C*Cure 800/8000) • Based on Microsoft Access (Not Crystal Reports) • Configuration Reports for Panels and Readers • Activity Reports (Based Against C*Cure Enhanced Reporting) • Bespoke Development of Reports by Customer Request • Reports can be Automated Global Implementation Group 20

Re*Cure Reporting to Arrive, To Reach, To Attain Enhanced Reporting for C*Cure 800/8000 • Normalizes History Journal of C*Cure 800/8000 Based On: • Monitoring Privilege (What Gets Exported) • Retention Period (How Much Do We Keep On Deck) • Frequency of Exports (How often do we Export) • Considerations Regarding Enhanced Reporting • Only One (1) Export Configuration Per C*Cure System • Normalized Database File Size • System Overhead Global Implementation Group 21

Re*Cure Reporting to Arrive, To Reach, To Attain Configuring Enhanced Reporting for C*Cure 800/8000 • Standard Administration Client Options Journal Export : • Set Monitoring Privilege (What Gets Exported) • Set Retention Period (How Much Do We Keep On Deck) • Set Frequency of Exports (How often do we Export) Global Implementation Group 22

Re*Cure Reporting to Arrive, To Reach, To Attain Workflow Assistance Re*Cure Reporting System by Global Implementation Group, LLC. • Develop Hardware Sheets for Panels and Maintenance Work • Provide Area / Reader Reports to Customers • Automate Activity Reports to Find Activity Before the Phone Rings • Find out What is Online and What is Offline to Guard Stations • Off Load Comm Fail signals from Guard Stations and Use Reporting Instead • Determine what points (Inputs, Readers and Panels) are reporting repetitive “COMM FAIL’s”. • Watch SENSITIVE (S) areas and find there activity. • Request or Develop Additional Reports Global Implementation Group 23

Re*Cure Reporting to Arrive, To Reach, To Attain Future Reports Re*Cure Reporting System by Global Implementation Group, LLC. Future Reports for Re*Cure Reporting • Linkage to Digital CCTV systems and CCTV Actions • Acceptance Testing and Preventative Maintenance Testing Reports • One Click “Who Has Card Read In Today” • Card Reads Per Door Report {Traffic Patterns} • Pending Expiration Date for Card / Person Global Implementation Group 24

Re*Cure Reporting to Arrive, To Reach, To Attain Future Reports Re*Cure Reporting System by Global Implementation Group, LLC. Manuals to Review • C*Cure Reports Manual – Section on Enhanced Reporting • C*Cure ODBC Manual on Database Connections and Data Schema Global Implementation Group 25

Re*Cure Reporting to Arrive, To Reach, To Attain Hand on Reporting Examples Re*Cure Reporting System by Global Implementation Group, LLC. HANDS ON REPORTING SESSION PC User Name – W-Conf 4 PC Password – Blue 1234 Global Implementation Group 26