Nadine Newman Head Librarian UWI Mona Jamaica May 2012

Nadine Newman Head/Librarian UWI, Mona Jamaica May 2012

¡ ¡ ¡ ¡ Formerly I S E R (est. 1948) Research Institute + teaching unit, 2001 Research fellows Publisher of Social and Economic Studies Postgraduate facilities Documentation and Data Centre (DDC) Publications Department

The Collection Documents and reports ¡ Serials ¡ Reference ¡ Archive ¡ Microform ¡ Theses ¡ Multimedia ¡ Maps ¡

The Collection Government Publications

The Collection A joint publication of PIOJ & STATIN since 1988 the main purpose of the survey is to provide the government with information for policy development and planning.

The Collection Journals

Conduct Survey ¡ Walk Around and Identify Specific Areas/Collections ¡ Look at Collection Development and Disaster Plan ¡ Prioritize ¡ Identify funds and staff (very important) ¡

¡ Three Year Plan – 2012/15 ¡ Short Term – Academic Year 2012/13 ¡ Long Term – Academic Year 2013/15

Establish a book repair programme ¡ Care, handling and shelving ¡ Make repairs/improvements to building issues ¡ Training ¡ Acquisition of basic materials ¡ Establish and document policies and procedures ¡ Collaboration ¡

Seek Funding/Grants ¡ Digitization of Archival Collection ¡ Purchase Materials (scanner etc) ¡ Training ¡ Establish more collaborative relationships ¡

Book Repair Programme ¡ Undertake a set of basic mending activities used to address problems caused by use, age, poor storage conditions or inherently problematic materials and/or structure.

Book Repair Programme - Actions ¡ Review returned circulating materials ¡ Scan the stacks ¡ Talk with colleagues ¡ Each option chosen (repair, replacement, commercial binding etc. ) has a cost factor both in staff time and for materials

Book Repair Programme – Equipment and Supplies ¡ There a number of equipment and supplies that will be necessary for the book repair programme. ¡ Some of the items we can make , but we will need to buy some tools and equipment from a reputable supplier.

Book Repair Programme – Tool Kit o Archival quality repair tape o Awl o Bone folders o Blotting paper o Wax paper o Mylar o Book press o Brush o Paper, scrap o o o o Book Weights Scissors Book press Pressing boards Glue Knife Fine Grade sandpaper Liquid ink eraser

Care handling and storage of books o Slovenly , haphazard, overcrowded condition will eventually damage the material

Care handling and storage of books Actions o o o Improvements to Environment – temperature/humidity Remove direct sunlight with UV Regular Cleaning to remove dust, dirt and other substances from handling Institute proper shelving habits Purchase materials (book ends etc. )

Sorting /shelving of materials ¡ Book ends must be used to support

Improve poor shelving habits o Items not shelf in an upright position o Books placed with fore edge down will damage spine and joints o Soft cover distort o o text block pulling away Shelf packed too tight

Improve poor shelving habits o Users tend to pull the head caps to get to the book, hence damage to the spine and further damage to the item

Trolleys o The preferred method for moving books and other library materials o Books should be stacked upright o Books should not protrude beyond the edge of the trolley shelves

Trolleys o Books should not be on top of each other on the shelves or trolleys.

Shelving Oversize Items o Should be shelved on their tail or flat o Never place them on their fore-edge o o Avoid shelving short books next to tall books as the small one will not be properly be supported Do not allow the items to protrude into the aisle

Poor shelving/sorting practices

FAIRLY GOOD SORTING PRACTICES

Improve Building Issues - Electrical

Improve Building Issues - Pests

Improve Building Issues - Water

Improve Building Issues - Drainage

Establish a book repair programme ¡ Care, handling and shelving ¡ Make repairs/improvements to building issues ¡ Training ¡ Acquisition of basic materials ¡ Establish and document policies and procedures ¡ Collaboration ¡

Collaboration

Seek Funding/Grants ¡ Digitization of Archival Collection ¡ Purchase Materials (scanner etc) ¡ Training ¡ Establish more collaborative relationships ¡

Digitization of Archival Collection

Links ¡ http: //salises. mona. uwi. e du/

The End