My Campus Fundamentals Purpose to become familiar

My. Campus Fundamentals

Purpose to become familiar with the fundamentals of My. Campus specifically, navigation and search and to gain an understanding of how the system manages information. O you have the knowledge, skills and confidence to navigate the My. Campus System and access records utcomes Structure Timings a mixture of trainer led discussion, Campus Solutions demos and hands-on activity 2 hours

• Emergency exit • Breaks/facilities • Evaluation • Environment

• Terminology • Navigation and menus • Record pages • Search • Customising • Communication within the system • What a student sees in My. Campus • Getting information out of the system • My. Campus academic structure • Online training resources

What is My. Campus?

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Terminology in My. Campus Uo. G Terminology My. Campus Semester Session (semester 1/semester 2) Session Term (2011) Programme of Study Program and Plan Credits Units GPA Class/Attendance Lists Rosters Approved. . . Active /Inactive /Pending

Using My. Campus

Accessing the training environment • Information for staff – Quick links – Moodle – Services • LOGIN USING YOUR NORMAL GUID AND PASSWORD • SLP – My. Campus Fundamentals • CSTRN 1 – training environment file (Login using the temporary username and password)

Single sign on via My. Glasgow https: //frontdoor. spa. gla. ac. uk/login

Navigating My. Campus

Navigating My. Campus Universal navigation header and page bar

Navigating My. Campus Using the Main Menu • Click on the main menu to open submenus • Drop down menu • Breadcrumbs

Navigating My. Campus

Navigating My. Campus Standard (or Base) Navigation Page

Navigating My. Campus • Direct link to page • Folder – contains up to 3 links + ‘More. . . ’ button

Task • Navigate to the Records and Enrollment – Career and Program Information - Student Program and Plan search page • Enter the following student ID: 2013004

Record Layout

Getting around Campus Solutions Tabs 19

Getting around Campus Solutions hyperlinks Toolbar 20

Navigating My. Campus Save page Review the previous record in the list Review the next record in the list Return to the search page

Navigating My. Campus Insert rows in a grid or scroll area Deletes rows in a grid or scroll area Next row in a grid or scroll area Previous row in a grid or scroll area Find data in a grid or scroll area View all rows of data in a grid or scroll area Fields marked with an asterisk means that the field must be filled

Effective Dating

Effective Dating Permissions decide what you can do Add/Update Include History Correct History Default most users Available to users Very few users Display current & future rows Add new rows Update future rows Display all rows Add new rows Update future rows Change any past / present / future row

Academic Structure in My. Campus Institution • Represents an independent academic entity with its own set of rules and business processes • Represented by 5 character code GLSGW - University of Glasgow 26

Academic Structure in My. Campus Institution Academic Organization Academic Group Academic Career Campus Building Blocks • Four key building blocks in Campus Solutions 27

Academic Structure in My. Campus Institution Academic Organization • Represents the academic organisations at GLSGW • Represented as a ‘tree’ structure in Campus Solutions • Uses standard coding scheme defined by Uo. G e. g. Level 1 10000000 College of Arts Level 2 10400000 School of Modern Language & Cul Level 3 10405000 Slavonic Studies Level 4 10405100 Russian 28

Academic Structure in My. Campus 29

Academic Structure in My. Campus Institution Academic Organization Subjects • Key attribute within Campus Solutions for any course • Approximately 60 subject areas e. g. FTV Film and Television DENT Dentistry CHEM Chemistry SOCIO Sociology 30

Academic Structure in My. Campus Institution Academic Organization Subjects Courses • Courses have offerings, and each offering has a Subject and Catalog number • These two elements combined identify the course and will be how students reference a course • ARCH 1001 (Archaeology 1 A: The Archaeology of Scotland) 31

Academic Structure in My. Campus Institution Academic Organization Subjects Courses • Courses have offerings, and each offering has a Subject and Catalog number • These two elements combined identify the course and will be how students reference a course • ARCH 1001 (Archaeology 1 A: The Archaeology of Scotland) 32

Academic Structure in My. Campus 33

Search

Search in My. Campus When you select a page, the system often displays a search page on the Find an Existing Value tab

Search in My. Campus

Search in My. Campus Available Operators

Navigating My. Campus • An edit box with a prompt button uses a Lookup button which looks like a magnifying glass.

Navigating My. Campus

Task • Navigate to Curriculum Management – Course Catalog • Search for subject area Biology • Now enter imm in the description field and search again

Academic Structure in My. Campus Institution Academic Organization Subjects Courses Academic Group • A high level entity held against Programs and Courses. • Decision at GLSGW is to define as broad areas of discipline e. g. Law, Life Sciences 42

Academic Structure in My. Campus Institution Academic Organization Academic Group Subjects Programs Courses Programs • Represents the higher level entity to which students apply and ultimately graduate. • Students are active on a Program • Each Program has a 4 character code e. g. 2105. Bachelor of Science (LS) 43

Academic Structure in My. Campus Institution Academic Organization Academic Group Subjects Programs Courses Plans • Represents the specialisation for the Program • Programs can have more than one Plan defined • Students are active on a Program and a Plan • The degree the student is awarded is linked to the Plan • Program and Plan together represent the Uo. G ‘Programme of Study’ e. g. C 300 -2105 (Zoology, BSc) 45

Academic Structure in My. Campus Institution Academic Organization Academic Group Subjects Programs Courses Plans Sub plans • Only used rarely e. g. to differentiate between Academic year intake and Calendar year intake for the same Postgraduate taught courses Sub plans 47

Task • Navigate to Curriculum Management – Attendance Roster by Class • Search for a Class Nbr: 3485

Customising

Customising My. Campus User Defaults

Customising My. Campus

Customising My. Campus My Favorites • The system includes the facility to save your own commonly used pages • Navigate to the page you want to save, click on Add to favorites (top right hand corner) • You can access or edit the order by clicking on My favorites from the menu

Task • Navigate to the Setup SACR and do the following: 1. Set the default subject area to Maths 2. Set the academic career default to UG • Navigate to the Records and Enrollment – Student Program and Plan search page and add it to My favorites

Academic Structure in My. Campus Institution Academic Organization Academic Group Subjects Programs Courses Plans Sub plans Academic Career • Represents groupings of academic offerings (Programs, Plans, Courses) • Careers at GLSGW UG Undergraduate PGT Postgraduate Taught PGR Postgraduate Research HD Higher Doctorate LLL Life Long Learning EXTN External 54

Academic Structure in My. Campus Institution Academic Organization Academic Group Subjects Programs Courses Plans Sub plans Academic Career Terms Academic Term • Represents the Academic Year (1 st Aug to following 31 st July) • A student is admitted in a term and must be “term activated” in a term (to be eligible to enrol) e. g. 2011, 2012 55

Academic Structure in My. Campus Institution Academic Organization Academic Group Subjects Programs Courses Plans Academic Career Terms Academic Session • Represents teaching periods within a term Sessions • Classes will be created attached to sessions S 1 (Semester 1), FYR (Full Year) e. g. Sub plans 57

Academic Structure in My. Campus Institution Academic Organization Academic Group Subjects Programs Courses Plans Academic Career Campus Terms • Three Campuses in Campus Solutions: Main, Dumfries and Sessions Singapore Institute of Technology (SIT) Sub plans 59

Academic Structure in My. Campus Institution Academic Organization Academic Group Subjects Programs Courses Plans Academic Career Campus Terms Locations • Each Campus may have a number of Locations Sessions • Main Campus has two Locations, Main and Garscube Sub plans 60

Communication within the system

Communication in My. Campus 3 Cs • Communication • Checklists • Comments

Communication in My. Campus Communication • Mainly concerned with communication to students or external bodies • Can be automated by particular processes in the system • Used by Admission and Finance, disability • Communication record held against a student record and dated • Can be in the form of an email or message sent to a printer

Communication in My. Campus Checklists • Appears as to do’s in the student self service • Can be set against individuals or groups

Communication in My. Campus Comments • Not visible to students • Comment appears against a particular process (eg financial bill) • Can be set against a certain row of the plan

Communication in My. Campus The Notify Button Allows you to communicate person to person within the system

Task • Navigate to Self Service – Advisor Center – My Advisees

Student Centre - What a student sees

The Student in My. Campus

The Student in My. Campus Community – Student services ctr

Service Indicators

Service Indicators in My. Campus

Accessing Student Information

Accessing Information in My. Campus • Standard Queries – Reporting tools -> Query manager • ‘Useful’ screens • – Records and Enrollment – Student Summary

Task • Navigate to Records and Enrollment – Student Summary • Look up the summary for Patrick Burns (2013016)

Academic Structure in My. Campus

Institution GLSGW Academic Organization School of humanities Academic Group ARTS Academic Career UG Campus Main Subjects Programs Terms 2011 Archaeology 2208 Bachelor of Science (Scis) Locations Main Courses ARCH 1001 (Archaeology 1 A: The Archaeology of Scotland) Plans V 402 -2208 Archaeology, Bsc Sub plans Sessions S 1 (Semester 1), FYR

Online training

Accessing My. Campus training http: //www. gla. ac. uk/services/studentlifecycleproject /mycampustraining/ • Booking further courses • Training documents • Interactive Demos • Further support slptraining@glasgow. ac. uk ext: 7195