MTAC 93 Design Concept Testing Workgroup Status

MTAC 93 Design & Concept Testing Workgroup Status November 01, 2005

Agenda Objectives Status To Date Next Steps For March 2006 DSMS Pilot Status 2

Objectives – Design & Concept Testing Establish synergy for electronic communications across the mail supply chain for Industry and USPS Evaluate, develop conceptual designs, and test business services in relation to the seamless acceptance vision strategies and goals Specify business services to integrate Postal Service acceptance, payment, appointment, and drop shipment induction processes Specific focus to support USPS DSMS/BMI pilot testing effort 3

Vision Alignment Increase efficiencies and reduce costs through the mail supply chain by creating electronic interfaces with customers. Promote high quality mail by adopting a simplified inprocess verification approach that uses automated processes to analyze mail in-stream from induction to delivery. Manifest Quality - Authorized permits - Permit fees paid - Complete 4 information Payment Quality - Accurate Postage - On-time payment Authorize Containers For Induction - Payment processed - Mail verified -Valid Appts. Induction Quality -Valid EP Discounts Processing & Delivery Quality - Automated Mail Preparation Quality - Presort Quality

Status To Date (Continued) Determined strategy to develop business services to support seamless acceptance strategies Documented Standard & Periodical mail end-to-end induction process flows Decomposed the end-to-end induction process into main processes and functional areas Specified seamless acceptance business services for; acceptance (verification / payment), transportation, and induction processes 5

Status To Date Defined mail industry roles that will perform functional activities Identified and categorized induction problems and resolution actions Implementing, and testing induction services to support DSMS pilot – Authorize containers for induction services – Validate appointment level information – Validate shipment content and appointment close-out 6

Work Assessment Co-Mail Presort & Planning Manufacture Verification & Acceptance Payment Transport & Consolidate Secondary Consolidation Drop Ship & Induction I X Documented Sub-Process Flows I I I X X X Identified Sub-Process/Functional Areas I I X X I X Specify Actions (business services) I I Defined Business Roles X X X X Defined Problems and Resolutions I 7 X = Complete I = Incomplete I I I Blank = No Work

Next Steps complete by March 2006 Determine if we have identified the essential business services to support a seamless induction process – Have we identified the essential business services to support: – – – the acceptance process the product re-manufacturing processes transportation logistic processes product quality measurement cross-functional data access and information updating Analyze DSMS/BMI pilot results to identify gaps and determine solutions 8

DSMS / BMI Pilot Status Pilot Plan – Establish electronic capabilities to process electronic 8125 information and validate shipment contents at destination facilities – Pilot conducted in “live” production sites – Engage customers using electronic capabilities (Mail. dat and web services) 9

E 8125 Pilot Test: Summary Pilot Objective – Phase One – Establish electronic processes between systems – Track appointment information – Create electronic 8125 (not discount validated) – Track Surface Visibility scan (BMI) information – Report activities and identify gaps, deficiencies 10

E 8125 Pilot Test: Summary Pilot Objective – Phase Two – Validate container discounts to mailing information – Report entry / discount conflicts – Validate postage payment for containers scheduled for entry (validate discounts claimed) – Release e 8125 information to destination entry point facilities (BMI) – Receive shipment content scans and induction problem information – Validate entry discounts or reported induction resolutions – Collect mail preparation (e. MIR) information 11

E 8125 Pilot Test: Summary Customer Role – Use bar-coded pallet placards – Submit electronic mailing information to Postal. One! (Mail. dat) – Schedule appointments via web service to FAST Postal. One! Role – Process data between customer and FAST – Create electronic 8125 information and transmit to Surface Visibility – Receive Surface Visibility induction information and post to web reports Surface Visibility Role (Business Mail Induction application) 12 – – Validate appointment information in scan device Scan containers offloaded at the USPS plant Closeout appointment activity Transmit information to Postal. One! system

E 8125 Pilot Test: Summary Pilot customers – Solicited up to 5 participants – 2 currently engaged, others to be added USPS entry point facilities – Greensboro, NC P&DC – Greenville, SC P&DC – Greensboro, NC BMC – Near Future Schedule – Pilot for release 10. 0 » Start October 10, 2005 » End November 18, 2005 – Will be extended – Pilot for release 10. 1 » Start January 30, 2006 » End March 16, 2006 13

E 8125 Pilot Test: Phase I Status Phase 1 pilot – Started October 10, 2005 – Postal. One! has generated e 8125 s for both Pilot Business Customers – Data exchange successful with some issues being analyzed » As of October 25, 2005, 479 e 8125 s generated successfully & 590 e 8125 s had processing errors that are being analyzed » Total 5 e 8125 s have been generated for one of the Pilot Facilities (Greensboro P&DC) as of October 25 » No electronic Induction Closeouts have been performed by SV to date due to technical/resource issues – Awaiting Surface Visibility to scan and send mail induction and closeout messages back to Postal. One! – Planning on fixing some e 8125 processing issues 14

E 8125 Pilot Test: Expected Results Phase I establishes the foundation for reconciliation and quality reporting – Establish communications protocols between Mailers, USPS (Postal. One!, FAST, and SV) and resolve technical issues bugs during this process – Validate BMI scanner functions supports the facility induction business process – Validate the BMI application supports the induction problem identification, resolution, and reporting needs – Facilitates development of robust reconciliation process for the next release and Phase II 15

E 8125 Pilot Test: Phase Two Release 10. 1 (January) – Add functionality to facilitate automated payment adjustments – Enhance reporting functionality Phase Two Pilot – Validate ability to identify postage deficiencies – Validate business process for processing postage adjustments – Validate and enhance conflict resolution process by automating resolutions through Resolution and problem codes – Validate Drop Ship File’s Zip. Cin data processing for Entry Point Discount Validations – Validate automated e. MIR processing for Quality improvement from DSMS/BMI Induction data – Enhance messaging capabilities with External Customers 16

Release 10. 0 Functionality 17

DSMS Dashboard Report – Business Customer View Shipping Summary Report link indicates e 8125 s generated for containers within this job 18

DSMS Job Level Report – Business Customer View Shows the appointments for containers within this one job 19

DSMS Appointment Level Report – Business Customer View Provides appointment summary, jobs within the appointment, and container and induction summary for the jobs. Clicking on container total lands the user to a container view Clicking on Job Ids lands user at Job Level Report 20

DSMS Container Level Report – Business Customer View Clicking on container total from the appointment view lands the user on this page. Provides Container level induction status and irregularities 21

DSMS BMEU View This is where the BMEU user lands after logging in to the system. Dashboard Link BMEU Dashboard view Shipping Summary Report Link - BMEU Appointment View 22

DSMS BMEU View – Shipping Summary View – BMI Search Screen Clicking on ID Number and entering the Appointment Id will bring up the appointment report for the appointment ID entered by BMEU clerk Search by Appointment or Job number 23

DSMS Appointment Level Report (BMEU Consolidator View) Provides appointment summary, jobs from Different mailers within the appointment, and container and induction summary for the jobs. Clicking on container total lands the user to a container view 24