Module 2 3 Personnel Implications 0 In

Module 2. 3: Personnel Implications 0

In this module, we’ll address several key areas. Class Specifications What are the proposed class specifications? How do they compare to the old? When will they become effective? Staff “Rotations” What are staff “rotations”? What benefits might they bring to individuals? To agencies? Reclassifications When might reclassifications be appropriate? Are there relevant regulatory concerns? And. . . Your questions! 1

Looking at these areas will provide you with: • An update of the recent activities of the Personnel Cabinet; • Suggestions as to how your agency can best take advantage of the opportunities presented by the Administrative Services Project; and • Guidance for agency workforce transition planning efforts. 2

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Several new class specifications have been proposed. The time is right for new class specifications. • The implementation of MARS will result in changes to the way business is done throughout the Commonwealth. • Current class specifications do not reflect MARS processes and terminology. • Several existing classes have not been revised since 1986. • New procurement classes are expected to be effective by April 16, 1999. 4

An example of how current specifications will be replaced by new specifications. . . Proposed Current Purchasing Technician II Purchasing Technician Senior Purchasing Officer Principal Purchasing Associate Small Purchases Team Leader Sealed Bid Purchase Agent Strategic Procurement Specialist I Purchasing Officer Supervisor Strategic Procurement Specialist II General Procurement Branch Manager Assistant Director of Purchases Purchasing Agent Principal Purchasing Agent Sec. Supv. Purchasing Consult. /Manager Assistant Director 5

MATERIALS AND PROCUREMENT SERVICES CUSTOMER MATERIAL AND PROCUREMENT SERVICES CAREER PATH PROGRESSION Serve as agency Purchasing Associate Purchasing Technician II Purchasing Associate After 6 mos. Assistant Director for Purchases After 1 year Sealed Bid Purchasing Officer Strategic Procurement Specialist I & II Procurement Branch Manager Small Purchases Team Leader 1 year OTHER KEY AREAS Serve as agency Purchasing Assoc. or Sealed Bid Purchasing Officer After 6 mos. 2 years 3 years 2 years 4 years Customer Resource Center 6 Division Director Assistant Director for Purchases 2 years Accounting Services Division

Watch for updated information on the Web! • Watch for the new class specifications to be posted to the Personnel Cabinet’s Web page at: http: //www. state. ky. us/agencies/personnel/pershome. htm. • Class specifications are expected to be available on-line by mid April. • Entries will be linked to related job classes, pay rates, and position descriptions. • These specifications will greatly expand the current availability of such information. • Our objective is to transfer employees into new classes as soon as possible so that we can abolish the old classes. 7

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Simplified Administrative Services brings opportunities for unique work experiences. Question: How might agencies participate? Answer: Maximum ease of staff mobility Minimum paperwork burden Rotation Designation 9

How would a rotation work? Voluntary Staff must want to pursue a rotation. In most instances, the individual involved would propose the idea via a letter to his or her supervisor. Temporary Rotations would be temporary and timelimited. In most instances, they would probably extend for six to nine months. Agency. Driven Agencies would participate in the rotations as appropriate for their staff. Rotations are arranged between personnel administrators and do not require formal Personnel Cabinet approval. 10

What are the benefits? Agency Benefits Individual Benefits • Increased expertise available in-house • Training opportunity • Strong working relationships with business function experts • Expanded professional network • Enhanced collaboration with central resources • Heightened understanding of how to best work with central resources • Greater understanding of • Added job knowledge and central operations and support skills • A better Customer Resource Center 11

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The “reclassification question” is bound to arise. What does “reclassification” mean? Reclassification shall mean the change in the classification of an employee when a material and permanent change in the duties or responsibilities of that employee occurs. *Definitions taken from Section 18 A. 005, KY Acts 1998 Ch. 154 Section 10. 13

Other relevant definitions include: Promotion Demotion Reallocation A change of rank of an employee from a position in one (1) class to a position in another class having a higher minimum salary or carrying a greater scope of discretion or responsibility. A change in the rank of an employee from a position in one (1) class to a position in another class having a lower minimum salary range or less discretion or responsibility. The correction of the classification of an existing position by placement of the position into the classification that is appropriate for the duties the employee has been and will continue to perform. *Definitions taken from Section 18 A. 005, KY Acts 1998 Ch. 154 Section 10. 14

If you have concerns, remember: Contact your agency’s Personnel Administrator or the Personnel Cabinet! He or she can provide guidance about relevant: • Regulations • Documentation • Agency Protocol • Moving Forward 15

What timeline considerations apply? March April May June July August New Class Specifications ÄExpected to become effective 4/16/99 ÄExpected to be on the Web by 7/16/99 Rotations Available ÄWill depend on individual agencies 16

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