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Mississippi Department of Education 2008 Summer Data Conference School and Student Coding for Federal Mississippi Department of Education 2008 Summer Data Conference School and Student Coding for Federal Programs Office of Innovative Support Presented by Marcus E. Cheeks 1

Presentation Goal To ensure proper coding and reporting of data related to federal program Presentation Goal To ensure proper coding and reporting of data related to federal program students, personnel and programmatic activities 2

Target Audience Superintendents Business Managers Federal Program Coordinators MSIS and/or Data Coordinators/Clerks Curriculum Directors Target Audience Superintendents Business Managers Federal Program Coordinators MSIS and/or Data Coordinators/Clerks Curriculum Directors Lead Teachers Title Program Coordinators Consultants MDE Personnel 3

True and Accurate Data District Accreditation Policy: 2. 5 FACTORS AFFECTING CHANGE IN ACCREDITATION True and Accurate Data District Accreditation Policy: 2. 5 FACTORS AFFECTING CHANGE IN ACCREDITATION STATUS An assigned accreditation status may remain unchanged during that school year except in those cases where verified noncompliance with financial standards (See Appendix H), the testing standard (See Appendix F), standards for Safe and Healthy Schools (See standards 35, 36, and 37), continued noncompliance with federal regulations, or reporting false information may downgrade a status immediately. When the district has verified correction of deficiencies in meeting all process standards previously cited as deficiencies on the district’s Accreditation Record Summary, the accreditation status will be upgraded. 4

Title I Programs Title I funds are intended for high-poverty school districts and should Title I Programs Title I funds are intended for high-poverty school districts and should be used to provide supplementary educational services – usually in reading, language arts and math – to students who are educationally disadvantaged or at risk of failing to meet the state standards. A Title I school may operate as a “Schoolwide” or “Targeted Assistance” school. 5

Title I Programs (cont. ) Schoolwide School (SW) are generally schools where 40 percent Title I Programs (cont. ) Schoolwide School (SW) are generally schools where 40 percent or more of the children attending are from low-income families. Targeted Assistance (TA) schools are generally schools where less than 40 percent of the children attending are from low-income families, however; children selected for services are both low-income and have an academic need. 6

Coding Areas Personnel codes – Position and funding sources School indicators Student indicators 7 Coding Areas Personnel codes – Position and funding sources School indicators Student indicators 7

Coding Areas Personnel Codes Job titles are limited to the positions currently listed in Coding Areas Personnel Codes Job titles are limited to the positions currently listed in MSIS Funding Codes Job Title Allowable Cost Funding Source Title I only – “ 1” Other Federal Programs – “ 9” 8

Coding Areas School Indicators (School Demographic Data) Schoolwide Title I Targeted Title I 9 Coding Areas School Indicators (School Demographic Data) Schoolwide Title I Targeted Title I 9

Coding Areas Student Indicators Title I Eligible Title I English Title I Reading Title Coding Areas Student Indicators Title I Eligible Title I English Title I Reading Title I Math Title I Language Title I Homeless Neglected/Delinquent 10

Coding Areas School Demographic Screen The School Demographics screen will provide District/School Users with Coding Areas School Demographic Screen The School Demographics screen will provide District/School Users with the ability to create, update, and view information for new and existing schools. Any authorized MSIS user that has access to the School Demographics screen will be allowed to view this information for any school in the state. The School Demographics screen should be kept current. The information is used to generate mailing labels for principals and schools. This data is also used for various MDE reports. 11

To Access School Demographic Screen 1. 2. 3. Click on Modules from the menu To Access School Demographic Screen 1. 2. 3. Click on Modules from the menu bar Select District/School Click on School Demographics 12

School Demographic Data Screen 4. 5. 6. 7. 8. User is prompted to School School Demographic Data Screen 4. 5. 6. 7. 8. User is prompted to School Demographic Data Screen Click on the School tab and select the desired School Click on the Demographic tab User is then prompted to School Demographic Date Screen Click on the Indicators tab to display the school indicators 13

School Demographic Data Screen 9. Schoolwide Title I: In Title I Schoolwide Program, most School Demographic Data Screen 9. Schoolwide Title I: In Title I Schoolwide Program, most federal, state and local funds are consolidated to upgrade the entire educational program of the school. In schools operating on a schoolwide model, Title I is no longer a distinct program but is integrated into the regular program. Schoolwide programs are not required to specifically identify eligible Title I student for targeted Title I services that are supplementary to the regular program. 14

School Demographic Data Screen 10. Targeted Title I: Title I Targeted Assistance Schools are School Demographic Data Screen 10. Targeted Title I: Title I Targeted Assistance Schools are so-termed because it targets its services on specific, identified children. A student is eligible to receive Title I services in a targeted assistance school if the school identifies the student as “failing, or most at risk of failing, to meet the state’s challenging student academic achievement standards. ” The school makes this determination based on multiple, educationally related objective criteria established by the LEA and supplemented by the school. Children from preschool through the second grade, however, must be chosen solely on the basis of the judgment of the teacher, interviews with parents, and other developmentally appropriate measures. Note: It is important to note that the low-income children who generate the funds are not necessarily the same children who receive the services. Once the money reaches the school, children are selected for services solely on the basis of academic needs. 15

To View a Student Record After the query has been performed to locate the To View a Student Record After the query has been performed to locate the student. If multiple students are displayed use the Up and Down Arrows Keys to select the desired student. 2. Double click on the Student’s District Number field or click on the Details tab. 3. This will take you to the Detail screen. 4. Now you can view the Student Detail information. 1. 16

Student Records 5. Title I Eligible: A student is Title I Eligible if he Student Records 5. Title I Eligible: A student is Title I Eligible if he or she is from a low-income family, as indicated by his or her free and/or reduced lunch status. Some children are deemed automatically eligible to participate: a) Any student served in the Migrant Education Program; b) Any child who participated in Head Start, Even Start, the Early Reading First program, or Title I preschool services at any time within the previous two years; c) Any child attending a community day program or living in a state or local institution for neglected or delinquent children; and d) Any child who is homeless and attending any school in the LEA. 17

Student Records 6. Title I Reading: The Title I Reading ‘tag’ identifies those students Student Records 6. Title I Reading: The Title I Reading ‘tag’ identifies those students that receive reading instruction from a teacher with a MIS program code of “ 1” and reading is recorded on the course schedule as the subject he/she teaches. In a schoolwide setting, any child who receives reading instruction will receive this designation. In a targeted assistance school setting, only the student who is taught by a reading teacher who is being paid by Title I should receive this designation. 18

Student Records 7. Title I Math: The Title I Math ‘tag’ identifies those students Student Records 7. Title I Math: The Title I Math ‘tag’ identifies those students that receive math instruction from a teacher with a MIS program code of “ 1” and math is recorded on the course schedule as the subject he/she teaches. In a schoolwide setting, any child who receives math instruction will receive this designation. In a targeted assistance school setting, only the student who is taught by a math teacher who is being paid by Title I should receive this designation. 19

Student Records 8. Title I Language: The Title I Language Arts ‘tag’ identifies those Student Records 8. Title I Language: The Title I Language Arts ‘tag’ identifies those students that receive language arts instruction from a teacher with a MIS program code of “ 1” and language arts is recorded on the course schedule as the subject he/she teaches. In a schoolwide setting, any child who receives language arts instruction will receive this designation. In a targeted assistance school setting, only the student who is taught by a language arts teacher being paid by Title I should receive this designation. 20

Student Records 9. Title I Neglected/Delinquent: Neglected Students are students who reside in a Student Records 9. Title I Neglected/Delinquent: Neglected Students are students who reside in a public or private residential facility, other than a foster home, that is operated primarily for the care of children and youth who have been committed to the institution or voluntarily placed there under applicable State law due to abandonment, neglect, or death of their parents or guardians. Examples: The Boys and Girls Ranch, Baptist Children Village, etc. Delinquent Students are students who attend a public or private residential facility that is operated primarily for the care of children and youth who have been adjudicated delinquent or in need of supervision. Children in such an institution must have an average length of stay of at least 30 days. Examples: Harrison County Youth Detention Center, Hinds County Detention Center, Mississippi Department of Corrections, Walnut Grove, and 21 the MS Department of Human Services Oakley and Columbia Training Schools.

Student Records 9. Title I Homeless: The Mc. Kinney-Vento Act defines “homeless children and Student Records 9. Title I Homeless: The Mc. Kinney-Vento Act defines “homeless children and youth” as individuals who lack a fixed, regular, and adequate nighttime residence. The term includes: a) Children and youth who are: sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as doubledup); living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations; living in emergency or transitional shelters; abandoned in hospitals; or awaiting foster care placement; b) Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings; c) Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and d) Migratory children who qualify as homeless because they are living in circumstances 22 described above.

Possible Additional Reports Private School Participant Survey Private School Enrollment Form Data for the Possible Additional Reports Private School Participant Survey Private School Enrollment Form Data for the Consolidated State Performance Report (CSPR) Supplemental Education Services Participant Counts Neglected/Delinquent Annual (October) Student Count 21 st Century Yearly Performance Report Profile Performance Information Collection System (PPICS) English Language Learners (ELL) Survey Consolidated Federal Programs Monitoring 23

Contact Information Marcus E. Cheeks, Title I Director (601) 359 -3499 Office of Innovative Contact Information Marcus E. Cheeks, Title I Director (601) 359 -3499 Office of Innovative Support Central High School Building 359 North West Street, Suite 111 Jackson, MS 39205 24