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Ministerial NEtwo. Rk for Valorising Activities in digitisation MINERVA: Framework and Outcomes Giuliana De Ministerial NEtwo. Rk for Valorising Activities in digitisation MINERVA: Framework and Outcomes Giuliana De Francesco, Ministero per i beni e le attività culturali Museoforum Ljubljana. 30 th May 2005 Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005

MINERVA framework e. Europe Initiative (december 1999) • to foster the Internet and new MINERVA framework e. Europe Initiative (december 1999) • to foster the Internet and new economy across Europe • allow citizens to participate in the information society e. Europe Action Plan (June 2000) 3 d) European digital cultural content for global networks Lund Meeting, 4 April 2001 meeting of experts and representatives of EU Member States to start a coordination and stimulate European cultural content for global networks Lund Principles Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 2

Lund Principles “Europe's cultural and scientific knowledge resources are a unique public asset forming Lund Principles “Europe's cultural and scientific knowledge resources are a unique public asset forming the collective and evolving memory of our diverse societies…” Digitisation of heritage resources crucial to: • provide improved access to cultural heritage • preserve Europe's collective cultural heritage • sustain cultural diversity in a global environment • also key resource for education and for the tourism and media industries Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 3

Lund Principles Main barriers: • Fragmentation of approach • Obsolescence • Lack of synergies Lund Principles Main barriers: • Fragmentation of approach • Obsolescence • Lack of synergies between cultural and technologies programmes • Lack of institutional investment and commitment To achieve e. Europe objectives: • ongoing forum for coordination of digitisation policies • support a European view on policies and programmes • exchange and promote good practices, guidelines and skills • work in a collaborative manner to make visible and accessible the digitised cultural heritage of Europe Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 4

National Representatives Group NRG: representatives appointed by Member States’ authorities • to coordinate digitisation National Representatives Group NRG: representatives appointed by Member States’ authorities • to coordinate digitisation policies and programmes • to facilitate and monitor implementation of Lund Action Plan • to guarantee a close relationship between the Ministries or other governmental institutions and the EC • to assure that EC policies and programmes have a widespread diffusion in every country • to be the voice of national policies and programmes at European level – to allow visibility to national initiatives The NRG meets every 6 months co-chaired by the rotating EU Presidency and the EC Slovenian Representative: Jelka Gazvoda, Ministry of Culture Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 5

MINERVA Ministerial NEtwo. Rk for Valorising Activities in digitisation is the “operative arm” of MINERVA Ministerial NEtwo. Rk for Valorising Activities in digitisation is the “operative arm” of the NRG for implementing Lund Action Plan and organising its working groups A network of Member States’ Ministries: • to discuss, correlate and harmonise activities carried out in digitisation of European cultural content • to create an agreed European platform made up of agreed recommendations and guidelines • to give international visibility to national initiatives • to embed the results of European coordination in national digitisation activities • to promote awareness and exchange of experiences and skills at European level § to enlarge the network and establish further international cooperation Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 6

MINERVA Funded by the EC IST 5 th FP (2002– 2005) Started with 8 MINERVA Funded by the EC IST 5 th FP (2002– 2005) Started with 8 partners, representing 7 countries: Italy, coordinator (Ministero per i beni e le attività culturali) Belgium (Ministère de la communauté française) Finland (University of Helsinky) France (Ministère de la culture et de la communication) Spain (Ministerio de Educación, Cultura y Deporte) Sweden (Riksarkivet) United Kingdom (Museums, Archives and Libraries Council) Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 7

MINERVA Plus Funded by EC IST 6 th FP (2004 -2005) Enlarges the network MINERVA Plus Funded by EC IST 6 th FP (2004 -2005) Enlarges the network including NAS countries, sharing MINERVA objectives 18 partners representing 14 countries Austria Czech Republic Estonia Germany Greece Hungary Ireland Israel Italy Malta Poland Portugal Russia Slovenia Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 8

MINERVA Network The remaining 6 EU countries: Cyprus Denmark Latvia Lithuania Luxembourg The Netherlands MINERVA Network The remaining 6 EU countries: Cyprus Denmark Latvia Lithuania Luxembourg The Netherlands have a membership agreement and take part on a regular basis to NRG and MINERVA activities • MINERVA is the network of the 25 EU Member States’ ministries + Russia and Israel • Italy coordinates the network Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 9

MINERVA’s main activity strands • Strategical: support to NRG • Networking: enlargement and dissemination MINERVA’s main activity strands • Strategical: support to NRG • Networking: enlargement and dissemination • Technical: creation of the common platform Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 10

International cooperation: cultural networks Coordination between the European networks in the field of digital International cooperation: cultural networks Coordination between the European networks in the field of digital culture promoted by MINERVA aiming at: • • • Creating synergies Sharing knowledge and exchanging experience Avoiding duplication of effort and waste of resources Maximising the impact of the individual projects Adopting common standards Evolving towards a common European research area Cooperation has been established with: BRICKS CALIMERA DELOS DIGICULT FORUM Giuliana De Francesco, Mi. BAC EMII-DCF EPOCH ERPANET Euromed Heritage II EVA HEREIN MINERVA MUSICNETWORK PRESTOSPACE SCRAN Museoforum Ljubljana, 30 May 2005 11

International cooperation: UNESCO Regional Bureau for Science in Europe – UNESCO ROSTE • Joint International cooperation: UNESCO Regional Bureau for Science in Europe – UNESCO ROSTE • Joint organisation of the SEE Regional Meeting on Digitisation of Cultural Heritage (Ohrid, 17 -20 March 2005), in cooperation with the FYROM Ministry of Culture. Participants: Albania, Bosnia & Herzegovina, Bulgaria, Croatia, FYROM, Romania, Serbia & Montenegro Set of Recommendations on digitisation of cultural heritage in South-Eastern Europe that will be adopted as an official UNESCO document Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 12

International cooperation: UNESCO Ohrid background • Previous contacts between MINERVA, South Eastern Europe and International cooperation: UNESCO Ohrid background • Previous contacts between MINERVA, South Eastern Europe and SEEDI (South Eastern European Digitisation Initiative, http: //www. ncd. matf. bg. ac. yu/seedi/) Further Ohrid outcome • Proposal of training actions on digitisation in South-Eastern Europe • Supported by MINERVA • Proposal submitted to EC in the framework of Marie Curie programme for knowledge transfer Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 13

International cooperation: UNESCO Information for All Programme (UNESCO IFAP) • MINERVA participation to IFAP International cooperation: UNESCO Information for All Programme (UNESCO IFAP) • MINERVA participation to IFAP St. Petersburg and Petropavlovsk annual conferences • MINERVA presentation at IFAP board meeting (October 2004) Outcome: • MEDCULT project, for dissemination of MINERVA products within Arab-speaking Mediterranean countries of the STRABON network, approved by IFAP board (April 2005) Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 14

Results Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 15 Results Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 15

NRG – Charter of Parma • strategic document, continues and supports Lund Principles • NRG – Charter of Parma • strategic document, continues and supports Lund Principles • approved at the 5 th NRG meeting in Parma (2003) Printed: Eng – Fre - Ita Online: Eng – Fre – Ger – Gre – Ita – Slk http: //www. minervaeurope. org/structure/nrg/documents/ charterparma 031119 final. htm Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 16

Charter of Parma - Articles Art. 1 2 3 4 5 6 7 8 Charter of Parma - Articles Art. 1 2 3 4 5 6 7 8 Intelligent use of new technologies Accessibility Quality IPR and privacy Interoperability and standards Inventories and multiligualism Benchmarking Cooperation at national, European and international levels Art. 9 Enlargement Art. 10 Building the future together: at the forefront of the knowledge society Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 17

NRG Global Report Progress report of the National Representatives Group Coordinating Digitisation in Europe NRG Global Report Progress report of the National Representatives Group Coordinating Digitisation in Europe 1 st (2002) http: //www. minervaeurope. org/publications/ globalreport/globalrep 2002. htm 2 nd (2003) includes contributions from NAS, Israel and Russia http: //www. minervaeurope. org/ publications/globalreport/globalrep 2003. htm 3 rd (2004) under print Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 18

MINERVA technical WPs • WP 3 Inventories, discovery of digitised content, multilingualism issues • MINERVA technical WPs • WP 3 Inventories, discovery of digitised content, multilingualism issues • WP 4 Interoperability, service provision, IPR • WP 5 User needs, quality framework for common access points • WP 6 Good practice and competence centres Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 19

WP 3 Inventories and multilingualism Inventories, discovery of digitised content, multilingualism issues « M+ WP 3 Inventories and multilingualism Inventories, discovery of digitised content, multilingualism issues « M+ specific topic: multilingual thesauri Key issues: • Inventories of digital content and digitisation projects needed both for management and strategic issues and to enable access to European scientific and cultural digital contents • Multilingualism issues Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 20

Inventories products Specifications for Inventories of Digitised Content • • • Definition of a Inventories products Specifications for Inventories of Digitised Content • • • Definition of a data model and a metadata set for inventories of digital cultural collections Describes Digital Collection, Institution, Project/programme, Service/product, Physical collection DC terminology or DC mapped Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 21

Inventories products French-Italian Prototype Portal of Digital Collections • Specifications implemented through the open Inventories products French-Italian Prototype Portal of Digital Collections • Specifications implemented through the open source platform used by the French Inventory project MICHAEL: a MINERVA spin-off project Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 22

WP 4 Interoperability, service provision, IPR «MINERVA+ specific topic: business models for digitisation programmes WP 4 Interoperability, service provision, IPR «MINERVA+ specific topic: business models for digitisation programmes Key issues: • Technical and metadata standards to support interoperability, long term preservation, access, security of digital resources Recommendations on OAI DC. Culture • IPR Round Tables Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 23

Interoperability products Technical Guidelines for Digital Cultural Content Creation Programmes In print: Eng – Interoperability products Technical Guidelines for Digital Cultural Content Creation Programmes In print: Eng – Fre – Ita Online: Eng – Fre http: //www. minervaeurope. org/publications/ technicalguidelines. htm TG come from the UK NOF-Digitise programme experience, consultation among PULMAN, EMII-DCF and ERPANet projects and further expertise by a wide range of experts Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 24

Interoperability products Technical standards support: Interoperability Access Preservation Security MINERVA Technical Guidelines: • are Interoperability products Technical standards support: Interoperability Access Preservation Security MINERVA Technical Guidelines: • are not a single prescriptive set of requirements to which all projects must conform • identify areas where there is broad agreement • Flexible, context-specific requirements might be built • Conceived for policy-makers and funding programmes • Can be used by projects for self-assessment Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 25

Interoperability products TG structure: ‘life cycle’ approach • Preparation for digitisation (Hardware, Software, Environment) Interoperability products TG structure: ‘life cycle’ approach • Preparation for digitisation (Hardware, Software, Environment) • Metadata creation/capture • Publication (Delivery formats, 3 D and Virtual Reality Issues, GIS, websites) • Handling of originals • Disclosure of resources • The digitisation process (Metadata harvesting, Distributed searching) • Storage and management of • Re-use and re-purposing the digital master material (Learning resource creation) (File formats, Preservation • Intellectual property rights strategies) and Copyright (Identifying, recording and managing IPR, Safeguarding IPR) Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 26

WP 5 Quality Identification of user needs, quality framework for common access points « WP 5 Quality Identification of user needs, quality framework for common access points « MINERVA+ specific topic: small cultural institutions requirements Key steps: • Brussels Quality Framework (December 2001) • Parma Quality Conference (November 2003) • Berlin Quality Conference (April 2005) Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 27

Quality products - 1 Handbook for Quality in Cultural Websites: Improving Quality for Citizens Quality products - 1 Handbook for Quality in Cultural Websites: Improving Quality for Citizens Version 1. 2 – Draft, November 2003 Printed: Eng - Ita Online: Eng – Ita http: //www. minervaeurope. org/ publications/qualitycriteria. htm • Focussed on content • • • Giuliana De Francesco, Mi. BAC Intelligent use of the Web as an effective mean for the communication of culture Quality as the result of interaction between cultural organisations and users Accessibility and usability Museoforum Ljubljana, 30 May 2005 28

Quality products - 2 Cultural Website Quality Principles “A quality cultural website celebrates European Quality products - 2 Cultural Website Quality Principles “A quality cultural website celebrates European cultural diversity by providing access for all to digital cultural content” A quality website must be: transparent effective maintained accessible user centred Giuliana De Francesco, Mi. BAC responsive multilingual interoperable managed preserved Museoforum Ljubljana, 30 May 2005 29

Quality products - 2 Ten Principle Cards Printed: Eng – Fre - Ger – Quality products - 2 Ten Principle Cards Printed: Eng – Fre - Ger – Dut - Ita Online: Eng - Fre - Gre – Spa – Est – Hun – Ita – Slo - Slk http: //www. minervaeurope. org/publications/tenqualityprin ciples. htm Front page: 10 Quality Principles Back page: Short explanation Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 30

Quality products - 3 Quality Principles for Cultural Websites: a Handbook (2005) Printed: Eng; Quality products - 3 Quality Principles for Cultural Websites: a Handbook (2005) Printed: Eng; Fre and Ita under preparation Online: Eng – Gre – Hun http: //www. minervaeurope. org/publications/ qualitycommentary_en. htm • A set of practical and pragmatic criteria • Can be used to gain further insight into the compliance with the Principles • A checklist, based on the critera, can be used in assessing the website Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 31

Quality products - Practical tools Museo&Web - Planning Kit for a Quality Site for Quality products - Practical tools Museo&Web - Planning Kit for a Quality Site for Small and Medium Sized Museums • Based on – Quality handbooks – W 3 C accessibility guidelines • Will follow: - Planning kit for schools - Planning kit for libraries Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 32

WP 6 Good Practice Good practice and competence centres Ø M+ specific topic: digitisation WP 6 Good Practice Good practice and competence centres Ø M+ specific topic: digitisation cost reduction Key issues: • Identification of competence and advisory centres on digitisation • Promotion of good practices developed within Member State programmes and project – First selection of good practices (2002) – New campaign started 2004. Submission forms available on MINERVA website Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 33

Good practice products Good Practice Handbook Printed: Eng, Fre, Ita Online: Eng – Ger Good practice products Good Practice Handbook Printed: Eng, Fre, Ita Online: Eng – Ger – Gre - Fre – Ita – Por – Slk http: //www. minervaeurope. org/structure/workinggroups/ goodpract/document/goodpractices 1_3. htm • A practical handbook to the establishment, execution and management of digitisation projects • Target: teams within and across cultural institutions planning, or executing, digitisation projects • Complemented by the collection of existing guidelines on digitisation, available online in MINERVA website Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 34

Find out more! www. minervaeurope. org contact details: defrancesco@beniculturali. it Thank you for your Find out more! www. minervaeurope. org contact details: [email protected]urali. it Thank you for your kind attention Giuliana De Francesco, Mi. BAC Museoforum Ljubljana, 30 May 2005 35