MIDLAND INDEPENDENT SCHOOL DISTRICT SUBSTITUTE ORIENTATION 2017 -2018
AGENDA 8: 30 – 8: 45 – Welcome (Paul Hooper) 8: 45 – 9: 00 – Payroll (Meta Jones) 9: 00 – 9: 30 – School Attorney (Leah Robertson) 9: 30 – 10: 00 - Health & Wellness (Imo Jean Douglas) 10: 15 - 11: 00 - Employee Handbook (Paul Hooper) 11: 00 - 11: 30 – Website/AESOP (Zulema Ramirez) 11: 30 – 12: 30 - Classroom Management (Teacher) 12: 30 - 1: 00 - Becoming a certified teacher (Paul Hooper)
REQUIREMENTS Substitute Teacher: 30 College Hours Teacher Assistant: HS Diploma Clerical: HS Diploma Nurse: Registered Nurse or LVN Fingerprints & Criminal History Must be fluent in English
SUBSTITUTES ARE IMPORTANT! We value and appreciate you-our substitutes. Students and our schools benefit when substitutes are well trained when they enter the classroom and actively instruct. Substitute teaching, just as full-time teaching, comes with many responsibilities. SCHOOL SAFETY- First and foremost. You assist the district in keeping all students safe.
Becoming a Substitute Page 5 in handbook
MISD – Substitute Website MISD Substitute Website
PAYROLL – Meta Jones Phone – (432) 240 - 1943 Meta Jones – Director of Payroll Email – meta. jones@midlandisd. net Rosemary Camacho – Payroll Clerk Email – rosemary. camacho@midlandisd. net
Pay Rates Page 7 in handbook
Payroll Schedule Page 8 in handbook
Absence From Duty Form • Must have complete substitute information and signature in order for substitute to receive payment • It is important to sign in/out of the office, failure to sign the Absence from Duty Form and proper acceptance of jobs on AESOP will result in a loss of pay. Page 9 in handbook
Documenting Your Assignments Suggestion: Helpful Hints Keep a calendar of when and where you substitute, as well as the AESOP confirmation number for each assignment. This will help you keep track of your days and ensure accurate payment. *Campus *Confirmation # *Subject/Grade *Teacher *1/2 or Full Day
Page 10 in handbook
Health Insurance in Texas Schools FYI…… The Affordability Care Act (ACA) has mandated that employees who qualify for health care coverage be given the opportunity to enroll in the District Health Care Plan In order to qualify for the MISD Health care plan as a part time employee, you must average 30 hours per week or 130 hours per month. Midland ISD utilizes a 12 month look back period for qualifying part times employees for the health program.
Health Insurance in Texas Schools (Cont. ) Once an employee has been deemed to satisfy coverage requirements The District will offer health care coverage at the employee level of 100% for the sustainability period, which is the next 12 months. Part time employees must continually maintain or exceed the 30 hours per week or 130 per month for each look back period to maintain eligibility. Part time employees may waive their eligibility of coverage if they choose to do so.
BENEFITS – Veronica Fritschen Phone – (432) 240 - 1952 Email – veronica. fritschen@midlandisd. net 457 Page 9 in handbook
Benefits This form is mandatory - because you do not contribute to TRS or Social Security as a substitute, 7. 50 per cent of your pay will be placed in this account. *TRS Retirees are exempt from contributing to this account. * Beneficiary Social Security Number is required Signatures and complete information is needed in order to be processed. On page 12 in handbook
District Policy Leah Robertson School Attorney (432) 240 -1022 leah. robertson@midlandisd. net Professionalism FERPA What is an educational record? Who can have it? Discipline Inappropriate Relationships/Technology Pages 11 -22 in handbook
What is Sexual Harassment? Page 14
EEOC’s Definition Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when: 1. Submission to or rejection of the conduct is used as the basis for employment decisions affecting the victim, or 2. The conduct has the purpose or effect of unreasonably interfering with the victim’s work performance or creating an intimidating, hostile, or offensive working environment, or 3. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment. Page 14
Quid Pro Quo (Something for Something) occurs when a benefit (for example, a promotion, good evaluation, or better work assignment) is conditioned upon the receipt of sexual favors or the employee is punished for rejecting the behavior. In the case of students, the teacher may give a better grade, better assignment or preferential treatment in exchange for a date, a kiss, or other sexual encounter.
Why do we Need to Know? Preventing and remedying sexual harassment is the key to insuring a nondiscriminatory, safe environment in which students can learn and employees can work productively. Sexual Harassment is against the LAW – There are civil and criminal penalties. It can cost your job. It impacts not only you, but also your family, friends, and coworkers.
Sexual Harassment vs. Flirting Feels bad Is power based Is one sided Is degrading May include negative touching Is demeaning Makes you feel sad/angry Is illegal Feels good Is based on equality Is reciprocal Is a compliment May include positive touching Is flattering Makes you feel happy Is legal
Handling Sexual Harassment If someone comes to you with a complaint, take it seriously. Listen and sympathize, but don’t judge. If you are the complaining party, report it to your supervisor. Discourage the sexual harasser from continuing in their behavior by making it clear the behavior is NOT welcome or wanted. Respond to the concerns. Separate the parties if necessary and issue directives to stay away if appropriate. Document the complaint. Get it in writing and with enough details (who, what, when, where, how and why) to enable an investigator to conduct a fair and thorough investigation. Follow up on the complaint. Check to make sure there has been contact between the investigator and complainant.
It Is an Obligation Do not allow sexist, stereotyped or sexual remarks. Be a role model. As an educational leader, set the tone as to what behavior will be tolerated. Don’t join in crude and rude sexually harassing behavior.
Reporting Cases of Child Abuse/Neglect The purpose of child abuse reporting legislation is to protect the best interests of children, offer protective services to prevent harm to children, stabilize the home environment, preserve family life whenever possible, and encourage cooperation among the states in dealing with the problem of child abuse. A school employee (including a substitute teacher) who knows or reasonably believes that a child has been neglected, or physically or sexually abused, is obligated by law to report it to. Class A misdemeanor if child abuse is suspected but not reported. Page 15 in handbook
Warning Signs of Abuse and Maltreatment Page 16 in handbook
Warning Signs of Abuse and Maltreatment (cont. ) Page 15 in handbook
Protocol to assist a student who may be at risk Listen Take what the student says seriously Assure the student that help is available and you are going to see that they get help. Do not leave the child alone. Escort the student to the counselor, Principal, or AP If you feel that a child has been abused make a report to CPS. Counselors or administrators can assist you if needed. Page 17 in handbook
HEALTH & WELLNESS –Imo Jean Douglas Phone – (432) 240 - 1524 Email – imojean. douglas@midlandisd. net
Clinic Referral Slip Valid Reasons for Sending a Student to the clinic: • When sending a student to the clinic: Teachers needs to send each student with a Clinic Referral Slip, indicating the primary complaint and the time the student left the classroom to go to the clinic. In case of emergencies, the nurse may need to come to the site and make an assessment. • • Pages 26 in handbook Vomiting (not just spitting up phlegm) Bleeding Animal bite “Not feeling well” persist beyond 45 -60 min. or is extremely sudden and severe Symptoms of infection in any area: redness, heat, pain, swelling, pus Earache (Never put cotton, tissue or anything IN the ear) Undiagnosed rash Exhibits problems related to chronic illness (asthma, diabetes, migraines, allergic reactions) accompany student, if indicated Sore throat
Health & Wellness Valid Reasons for Sending a Student to the clinic: (cont. ) Reasons to call nurse to site: • Injury to head, eyes, face, ears Loss of consciousness • Bone/joint injury: student should not bear weight, bend or move extremity until assessed) Seizures Serious falls or accidents that involve head, neck, spinal or upper leg injury • Signs of allergic reaction: hives, itching, swelling of mouth/lips, hoarseness, abdominal pain, nausea, vomiting, dizziness or wheezing • Suspected head lice • Nosebleed: student should pinch own nose closed, breathe through mouth, be accompanied to clinic • Splinters: the site will be cleaned and covered, if it is embedded Page 25 in handbook DO NOT MOVE STUDENT, SEND FOR NURSE. WHEN THE NURSE ARRIVES, AN ASSESSMENT WILL BE DONE TO DETERMINE IF 911 SHOULD BE CALLED.
Health & Wellness Blood borne Pathogens: are microorganisms such as viruses or bacteria that are carried in blood and can cause disease in people. Blood borne Pathogens may include: Hepatitis C Hepatitis B Blood borne Pathogens can be transmitted through contact with infected human blood and other potentially infectious body fluids Human Immunodeficiency Virus Infected body fluids can transmit the pathogens(s) through: Broken or damaged skin (open sores, cuts, abrasions, acne, blisters) Page 26 in handbook Accidental puncture from contaminated needles, broken glass or other sharps Mucous membranes of the mouth, eyes, or nose
Health & Wellness If you are exposed: ALWAYS WEAR GLOVES*** IN ALL EMERGENCY SITUATIONS INVOLVING BLOOD OR POTENTIALLY INFECTIOUS MATERIALS TO TRY TO MINIMIZE YOUR EXPOSURE. REMOVE GLOVES INSIDE OUT AND DISPOSE OF THEM. WASH HANDS THROUGHOULY WITH SOAP AND RUNNING WATER FOR AT LEAST 15 SECONDS. Wash the exposed area thoroughly with non-abrasive, anti-bacterial soap and running water. If blood has splashed in the eye or mucous membrane, flush the affected area with running water for at least 15 minutes. Report the exposure to your supervisor as soon as possible. Fill out an exposure report form. ***If you are latex sensitive or have a student with a latex allergy, please notify health services. Vinyl gloves are available. Page 26 in handbook
DIRECTOR OF SUPPORT STAFF SERVICES– Paul Hooper Phone – (432) 240 - 1801 Email – paul. hooper@midlandisd. net
Handbook Breakfast Express- Page 27 Long-Term Substitutes – page 28 Employment after retirement page 29 Conference Period – page 30 Fingerprinting – page 30 Security Badges – page 30 Dress Code – page 31 Professional Ethics – pages 31, 32 Substitute Discipline Mgmt. Plan – page 33 Unavailability and resignation -34, 35 Classroom Instruction – page 36, 37 Special Programs - page 37
Page 27 in handbook
Longterm Substitute Long term pay is 262. 30 for teachers Long term pay is 75. 00 for TA, clerical, or para To qualify you have to have the following 25 or more consecutive days for the same teacher Must be certified 10 days for paraprofessionals, teacher assistants, or clerical Non- certified substitutes serving in a long term assignment will receive the standard rates listed in pay table In the handbook are details on what long term substitute accomplish on a daily basis Page 28 in handbook
Conference Period & Fingerprinting CONFERENCE PERIODS There is no expectation for a conference period. This time is set aside for teachers to create lesson plans, return parent phone calls or completing other activities related to their professional duties. On a day to day basis a substitute would not be doing these things. You may be asked to substitute in other classrooms during that time if there is a shortage of subs for that day. FINGERPRINTING Texas school districts are authorized to obtain criminal history information relating to an applicant for employment. Cost of Fingerprinting: The maximum cost to employee is $47. 00 and must be made at the time of fingerprinting with a MONEY ORDER ( payment cannot be made with any other form of payment) A final fee will be given to you when your appointment for fingerprinting is made. After you’ve worked 20 cumulative days you are eligible for a refund, provided you submit an email to the substitute clerk, so that necessary paperwork can be sent to payroll. Page 30 in handbook
Security Badges & Dress Code Security Badges All substitutes must wear an official MISD security badge when on a campus working. Once all hiring paperwork is complete you will receive your badge. Badges are activated to work on a daily basis per campus personnel Dress Code Dress and grooming of district employees shall be neat and clean in a manner appropriate for the assignment All faculty and staff shall maintain a neat and professional appearance. Page 30 in handbook
Professional Ethics One of the most important aspects of becoming an effective substitute teacher is how you view and portray yourself to students, staff and the community. Above all, you need to consider yourself a professional. Remember, students will encounter substitutes on a regular basis, and for that reason alone you are a very important part of the educational process. Page 31, 32 in handbook
Discipline Management The office of HR works collaboratively with the campus administration to resolve concerns regarding substitute performance. Consequences resulting from subsequent actions will be administered by the HR Department as follows: Substitutes and teachers may leave feedback on the AESOP sub system Based on the feedback given by teachers, the Director of Support Staff Services may meet with the substitute to discuss the conduct in question The handbook has detailed information on why you would need to be seen in Human Resources Page 33 in handbook
Unavailability and Resignation Active Substitutes: one who is available to be called by the automated system and accept jobs Inactive Substitute: one who has been blocked by the Substitute Office and cannot listen to or accept jobs Unavailable Substitute: one who has blocked a period of time or days of the week so that the automated system will not offer jobs during that time. Resignations: Please SUBMIT IN WRITING YOUR LETTER OF RESIGNATION to the Substitute Office via email or U. S. mail, or fax, if you wish to resign from the substitute list. Your name will be blocked in the automated system receiving phone calls. You may find the Substitute Resignation Form in the Resources portion of the handbook. Page 34, 35 in handbook
Classroom Instruction Prior to Entering the Classroom Check-in at the campus office. Obtain any keys that might be necessary. Ask about special procedures and schedules. Extra duties associated with the assignment – lunch, after school, etc. School-wide events planned for the day- assemblies, field trips, etc. Attendance procedures. Student medical concerns. Find out how to refer a student to the office. Page 36, 37 in handbook
Special Programs Substitutes are encouraged to accept assignments for both General and Special Education. We ask, however, that you review the list of Special Education Acronyms and the course description for the related class before accepting SPED assignments so that you are familiar with and aware of the expectations for the class. These descriptions are located in the handbook on page. Page 37 in handbook
Other tidbits: NEVER leave the class unattended. Keep personal opinions to yourself. Never criticize the teacher, the lesson plans, campus, or the administrator. You are expected to perform the duties of the teacher while in their role. You are the adult in the room; we are paying you to be the adult and to supervise students at all times while following the teacher’s lesson plans!! Cell phone usage. Handbook has access to Classroom Instruction.
Safety Flipchart • In every room • Staff and students understand its purpose
4 commands Lockdown 2. Shelter in Place 3. Building Evacuation 4. Site Evacuation 1. Pages 39 in handbook
Lockdown Event outside or off campus that has potential to come on campus or in building
Shelter in Place Event taking place on campus or in building Shooter or Weather
Building Evacuation Event that requires occupants to leave but remain on campus Chemical leak or spill
Site Evacuation Required for the safety of all. Event has expanded to surrounding areas
SUBSTITUTE MANAGEMENT CLERK – Zulema Ramirez Phone – (432) 240 - 1804 Email – zulema. ramirez@midlandisd. net
Daily Routine First Come, First Serve Calls may begin as early as 6: 00 a. m. If a principal calls you to work after you have agreed to work for another campus, be sure to inform the calling campus designee of the prior commitment. It is important to return a campus phone call Three unsuccessful attempts may result in inactivation on AESOP. Arrive on time Times may vary for campus staff, Clerical Staff, Bus Monitors, Teacher Assistant, etc.
AESOP – Home Page
AESOP – Non Work Days
AESOP – Call Times
Teacher Midland ISD Teacher
Who are your CLIENTS?
CHAMPS – Classroom Management What the CHAMPS approach IS: A guide to the decisions teachers can make to build and implement a proactive and positive approach to classroom management A process of continuous improvement A common language among staff An acronym
CHAMPS There is one absolute rule within the CHAMPS approach – students should be treated with dignity and respect. Belittling or ridicule has no place in the effective teacher’s repertoire of behavior support practices.
CHAMPS C = Conversation Can students talk to each other during this activity or transition? H = Help How do students get their questions answered? How do they get your attention? A = Activity What is the task or objective? What is the expected end product? M = Movement Can students move about? (E. g. , are they allowed to get up to sharpen a pencil? P = Participation What does the expected student behavior look and sound like? How do students show they are fully participating? S = Success Page 41 in handbook
Conversation Voice Levels: 0 = silent 1 = soft whisper (no vibration) 2 = quiet partner talk (vibration) 3 = presentation/outside voice
S. L. A. N. T. S-sit up L-lean forward A-activate your brain (prior knowledge) N-nod to show that you are listening T-track the tracker Page 42 in handbook
What works ? We do not control student behavior but we do control the 5 variable that impact it: (STOIC) S—Structure for success T—Teach expectations O—Observe student behavior I—Interact positively with students C—Correct fluently (calmly, consistently, respectfully, briefly, and immediately) Page 43 in handbook
Campus/Sample Hallway Chart MISD C. H. A. M. P. S Conversation Cafeteria Gym Help Talk in your seat, not your feet! Voice Level is at 0 -2 Raise your hand! Activity Movement Participation Success Have lunch with your Stay seated unless you Eat your lunch and Have great lunch! grade level! have permission to be responsible for move! yourself! Everyone is Raise your hand! Help Perform the activity or Enjoy a good healthy Exercise or perform in important and others if you are a exercise Coach has workout by being a Use the appropriate expected to your designated area! designated leader! assigned! good sport! voice level according participate in all to Coach's instruction! activities! Library Voice level is at 0 -1 unless otherwise indicated! Raise your hand or approach the circulation dust! Computer Lab Voice level is at 0 -1 unless otherwise indicated! Raise your hand! Hallways Voice level at 0! Raise your hand! Outside You may use your outside voice! Take pride in your Please remain in your Read, listen to stories library! Read all Dive into a good book seat unless otherwise being read or check that you can and have an incredible indicated by Librarian out new books! return all books on journey! or teacher! time. Remember Perform assignment or Stay seated unless you computer use test given by your have permission to policies! Log off teacher! move! when asked to do so! Transition to next activity! Find your teacher or Perform the class another adult! activity or assignment! Walk; stay to the right! Move according to your teacher! Log onto a great education! Keep up with your Walk the walk and be class. Move quickly! safe! Have fun and compete, but be respectful! Take turns and share! Page 44 in handbook
Classroom Management Plan At the back of your Essentials of Classroom Management handbook
CHAMPS Classroom Act. At the back of your Essentials of Classroom Management handbook
CHAMPS Transition At the back of your Essentials of Classroom Management Handbook
Corrective Behaviors Corrective Behavior Transitioning
Essentials of Classroom Management CRITICAL “DO’S AND DON’TS”: DO be aware that your presence creates ease DO develop a file of filler activities DO greet students at the door DO get the students’ attention before you speak to the class DO guard teacher editions of textbooks and answer keys to assignments DO lock the classroom door whenever you the leave the room DO present a professional appearance DO maintain your composure and confidence
Essentials of Classroom Management CRITICAL “DO’S AND DON’TS”: (CONT. ) DO NOT let the students know that their teacher left poor plans DO NOT use the teacher’s future lesson plans DO NOT act defensive DO NOT make up due dates DO NOT correct student work unless specifically instructed to do so DO NOT write in the gradebook DO NOT be overly sensitive to unintentional slights
Essentials of Classroom Management PRINCIPLES OF BEHAVIOR MANAGEMENT: COMMUNICATE with students: Develop rules Clarify procedures Enforce the rules ORCHESTRATE student behavior during and between activities. CIRCULATE throughout the classroom MOTIVATE students to follow the rules and use their time productively CORRECT student misbehavior when it occurs.
Essentials of Classroom Management DEALING WITH PREDICTABLE EVENTS: “That Is Not How Our Teacher Does It” Changing Seats Class Clown Class out of Control
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