Michigan State Council Knights of Columbus Summer Leadership Meeting BELIEVE IN SUCCESS! Michigan State Council Knights of Columbus
Call to Order Chris Kolomjec State Warden Michigan State Council Knights of Columbus
Opening Prayer Fr. Paul; Erickson Diocesan Chaplain Michigan State Council Knights of Columbus
Welcome & Purpose Kenneth Unterbrink State Deputy Michigan State Council Knights of Columbus
State Membership Ken Krause State Membership Director Michigan State Council Knights of Columbus
Membership Development Model Michigan State Council Knights of Columbus
Leadership Development Model Michigan State Council Knights of Columbus
Developing Comprehensive Membership Programs Michigan State Council Knights of Columbus
Michigan State Council Knights of Columbus
View all Programs and Membership Recruitment within the context of Building the Domestic Church Michigan State Council Knights of Columbus
Michigan Action Plan • • • Membership 365 New Council Development Round Tables Reactivations Ethnic Outreach College Councils Page 21 Michigan State Council Knights of Columbus
Achieving Membership Recruitment Success ü Develop a monthly program using the Fraternal Leader Success Planner ü Promote Membership 24 / 7 / 365 ü Every Council Active ü Church Drives ü Major Recruitment Activity ü Use Membership Teams ü Follow-up by Proposers’ Mentors Michigan State Council Knights of Columbus
Programs • Every program is a recruitment opportunity. • Programs should ask for volunteers from the parish. • The more visible your programs, the more potential for recruitment. Michigan State Council Knights of Columbus
Planning for Success Membership Recruitment and Program Action Plan • • • (Form MI-19) Copy due to DD at the Diocesan Meeting Council activities start July 1 Six months of quality programs with membership components Refinements as needed at district meetings DD submits copies to the Diocesan Membership and Program Directors Page 24 / Appendix Michigan 70 Council page State Knights of Columbus
Michigan State Council Knights of Columbus
Michigan State Council Knights of Columbus
Major Recruitment Activity • Councils schedule each half of the fraternal year. • Held in addition to Church Drives and regular recruitment activities. • Details submitted to DD at the diocesan meeting. • Target: 3 new or reactivated members. • Should the drive fall short, the council should review its plan and invite the DD’s suggestions for changes. • What could have gone better? Page 21 / Appendix page 69 Michigan State Council Knights of Columbus
Major Recruitment Drive continued • Use this information to plan for success in the second major recruiting program. • The DD’s experience with programs and membership recruitment are valuable. • DDs help councils maximize results with minimal efforts. Michigan State Council Knights of Columbus
Key Factors for a Successful Recruiting Drive • Gain pastor / chaplain approval for the program. • Actively “work the audience” to solicit new members. • Recruitment is a team effort. • Insure the membership director has all the help he needs. Michigan State Council Knights of Columbus
Membership Teams Ø Membership Director Ø Two or more assistants Ø Ex-officio members: Grand Knight, Deputy Grand Knight, Retention Director, Program Director Ø Use the Admission Committee Survey (1842) Page 18 Michigan State Council Knights of Columbus
Duties of a Proposer/Mentor v Shepherd him through the admission process and degrees. v Assist achievement of the Shining Armor Award. v Encourage council activity. v Tactfully follow-up if the new member stops attending council meetings and events. Page 20 Michigan State Council Knights of Columbus
Roundtables DD Follow-Up is Essential • Support for parishes unable to sustain a council • Work with pastors / parish councils • As appropriate, appoint a coordinator • Complete Roundtable form 2630, due June 30 • Direct questions to Dan Remeika, State Roundtable Director Michigan State Council Page 34 Knights of Columbus
Membership Awards and Incentives Michigan State Council Knights of Columbus
Supreme Council and Michigan Shining Armor Award Page 31 Michigan State Council Knights of Columbus
Michigan Incentive Any month Michigan recruits 300 or more members: The councils recruiting 5 or more members that month, the GK, Program Director and Membership Director receives a K of C shirt. DDs who have at least 2 councils recruiting 5 or more members in that month receives a K of C shirt. Michigan State Council Knights of Columbus
Supreme Council Incentive District Olympics DDs who hold five degrees or more between July 1 and September 30, 2016 will earn 15, 500 VIP points. Bonus: Top 3 Districts holding five degrees or more receive a bonus: Gold 20, 000 VIP points Silver 10, 000 VIP points Bronze 5000 VIP points Michigan State Council Knights of Columbus
Supreme Council Incentive Council Olympics Recruit a least 12 new or former members between July 1 and September 30, 2016 and your council will receive 31, 000 VIP points. Bonus: The top three recruiting councils that recruit 12 members or more will receive a bonus: Gold 20, 000 VIP points Silver 10, 000 VIP points Bronze 5000 VIP points Michigan State Council Knights of Columbus
Awards v Diocesan Chaplain / Bishop Awards v “Quick Start” Council and District Awards v State Chaplain / State Deputy Awards v Council Membership Director Awards v “Finish Strong” Award and District Recognition v Bishop Tribute Award Page 32 -33 Michigan State Council Knights of Columbus
Horse Race The District Deputy with the Highest Gross Membership Intake as of April 30, 2017 in each of the Horse Race Heats, will receive an additional night at the Grand Hotel for two at the State Convention. Michigan State Council Knights of Columbus
Horse Race • Horse Race winners awarded quarterly, one for each heat • $100 awarded to their council chaplain • 12 Winners awarded for the fraternal year Page 33 Michigan State Council Knights of Columbus
Exemplary Public Relations Award (MI-22) • Bi or Tri-fold Image Brochure (listing council awards, officers, etc. ) • 2 press releases / articles • Bi-fold display board of council events • Appoint PR director and report on form 365 • Issue a council newsletter at least quarterly • Forward newsletters to district and state personnel Page 34 / Appendix page 75 Michigan State Council Knights of Columbus
Exemplary Public Relations Award (MI-22) • Submit info on at least one activity to the Michigan Columbian • Submit info on at least one activity to Supreme Columbia Magazine • Select at least quarterly Knights of the Month and submit names to Michigan Columbian and State Council Activities Director • Select at least quarterly Families of the Month and submit names to Michigan Columbian and State Family Director Michigan State Council Knights of Columbus
Exemplary Public Relations Award (MI-22) • Select Knight and Family of the Year and present awards • Complete Michigan Achievement Award form MI-1 listing appropriate achievements • Complete the Columban Award form SP 7 that may include PR programs • Complete the Exemplary PR Award form MI -22 to the DD and Diocesan Program Director for verification Michigan State Council Knights of Columbus
Michigan State Council Knights of Columbus
Exemplary Public Relations Award Process Ø Upon completion of criteria, council submits form MI-22 to District Deputy for verification. Ø District Deputy submits form to the State Public Relations Director. Ø Awards presented at the Summer Diocesan meetings. Michigan State Council Knights of Columbus
Programs / Recruitment Methods Ed Nickel Assistant Membership Dir. Michigan State Council Knights of Columbus
Church Drives Page 21 Church Drives are held 4 times per year • August 13 -14. 2016 Fr. Michael J. Mc. Givney birthday drive • Mid-October 8 -9 or October 15 -16, 2016 Columbus Day Drive • March 11 -12, 2017 Founder’s Drive • April 29 -30, 2017 After Easter Drive Michigan State Council Knights of Columbus
Information Night Page 22 • Held after the Church Drive • All new potential members and families are invited to attend • The speakers should be the Grand Knight, District Deputy, Father and the General Agent NO ALCOHOL SHOULD BE SERVED!!!! Michigan State Council Knights of Columbus
Recruitment Tools and Techniques Page 26 The following tools and techniques are recommended by the Supreme Council as effective in recruiting new members. Experience demonstrates that they work! Michigan State Council Knights of Columbus
Every Council Active Initiative Page 26 • In order for a council to survive they need to recruit new members. • New members are needed to support your councils programs. • Failure to recruit will lead to a council that is being set up to fail • Why did you join your council? Michigan State Council Knights of Columbus
Membership 365 Page 26 • Members at the Council level need to be encouraged to think about membership at every opportunity • Council membership director should speak at every council meeting Michigan State Council Knights of Columbus
One-on-One Recruitment Page 27 • One-on-One remains the most productive recruitment tool • Show interest in the potential new Knight and not just another member • Never give up - You never know when he will say YES ! Michigan State Council Knights of Columbus
Council Chaplain / Pastor Invitation Page 27 All of the following are with the approval o the Pastor • Compose a letter inviting the potential member and his family to an information night • Follow up with a telephone call requesting the potential member and family attend the information night Michigan State Council Knights of Columbus
24 Hour Knight Page 27 -28 • 4 hrs a year programs • 2 hrs a year • 4 hrs a year • 2 hrs a year – corporate communion – attend at least 2 meetings – helping church and community – – supporting council programs helping at council functions enjoying council social functions reading Supreme, council news Michigan State Council Knights of Columbus
Power of 10 Page 28 • Each Council should select a Chairman to lead the Power of 10 (8 -6 -4) • The Council roster then should be divided among the Power of 10 team • Each team should contact members of their council to see which programs the members have an interest in participating Michigan State Council • Knights of Columbus
Information Table Page 29 Should consist of: o Pictures of council members in action o Pictures of your current council officers o Council awards o Copy of your council brochure o Copies of Supreme information brochures o Regalia from the 4 th Degree o A bib from the MI-Drive with a bowl of Tootsie Roll miniatures Michigan State Council Knights of Columbus
Turning Passive Recruitment in Active Membership Page 29 • Every Council project or activity presents an opportunity for membership growth • When you see a family sitting by themselves go a talk with them. Let them know about who we are / how we support various charities / how we support our Church Michigan State Council Knights of Columbus
Three for Life • • Page 51 Councils suspend / lose more members in the first three years after the man makes his Initiation degree Councils fail to get the new Knight involved Council need to communicate better with new members Council need to get the proposers or a mentor involved with the new Knight Michigan State Council Knights of Columbus
State & Supreme Expense Forms David Bergeman Assistant Program Director Michigan State Council Knights of Columbus
Reimbursable. Expenses by Supreme • Mileage @ $0. 30 per mile within District • Parking & tolls while on official business • Meals while attending council meetings • Long distance phone calls • Hotel & meals while attending Organization and Mid-year meetings Michigan State Council Knights of Columbus
Non-reimbursable from Supreme • Guest meals • Clerical assistance • Printing & copying expenses • Postage or stationary • Travel expenses outside of district without prior authorization • Expenses incurred while attending state meetings (i. e. convention, etc. ) Michigan State Council Knights of Columbus
District Deputy Expense Report Supreme Expenses District Deputy Form#267 • Form is found in DD Administrative Packet ; • Additional forms can be found on line at www. kofc. org. Michigan State Council Knights of Columbus
District Deputy Expense Report Supreme Expenses District Deputy Form#267 • All supporting receipts must be attached • Completed form + receipts to be sent to State Deputy for approval ; • Should be filed quarterly Michigan State Council Knights of Columbus
District Deputy Expense Report Instructions on back of expense form Supreme Expenses District Deputy Form#267 Michigan State Council Knights of Columbus
District Deputy Expense Report State Expenses District Deputy Form #MI 14 • All supporting receipts must be attached • Completed form + receipts to be sent to State Deputy for approval ; • Should be filed quarterly Michigan State Council Knights of Columbus
State Training Initiative Joe Munie State Training Director Michigan State Council Knights of Columbus
State Advocate Key Issues Walter Winkle State Advocate Michigan State Council Knights of Columbus
State Programs Dale Schaedig State Program Director Michigan State Council Knights of Columbus
STAR Council Ø Ø Ø Father Mc. Givney Award Founders Award Columbian Award (SP 7) Form 365 Form 1728 Council in good standing Michigan State Council Knights of Columbus
Father Mc. Givney Award ü Membership Quota ü 7% of current membership or minimum of 4 or maximum of 35 Michigan State Council Knights of Columbus
Founder’s Award ü Insurance Quota ü 2. 5% of current membership or ü Minimum of 3 or ü Maximum of 18 Michigan State Council Knights of Columbus
Columbian Award Report form SP 7 ü Four programs in: v v v Church Council Community Family Youth Culture of Life ü Or one Feature Program in each activity Michigan State Council Knights of Columbus
Forms Required ü Form #365 Service Program Personnel Report Ø Due August 1 st ü Form #1728 Annual Survey of Fraternal Activities Ø Due January 31 st 1917 Michigan State Council Knights of Columbus
Council in Good Standing Current with all Supreme Council assessments as of June 30 th of the fraternal year Michigan State Council Knights of Columbus
Michigan Achievement Forms ü 365 ü 1728 ü SP-7 * with State Deputy ü Annually conduct and report at least 4 programs in each of the 6 categories 1. 2. 3. 4. 5. 6. Church Community Council Family Culture of Life Youth ü * Membership Quota Michigan State Council Knights of Columbus
Michigan Achievement • Four Family of the Month • Four Knight of the Month • Participate in Take 5 Program • Attend two District Meetings or Attend one Diocesan Meeting • Conduct two Membership Drives Michigan State Council Knights of Columbus
Michigan Achievement • Four Youth Activities • Complete the Supreme Columbian Award (SP 7) • Council must attain their membership goal or a min. of 12 new members (net) Michigan State Council Knights of Columbus
Completing the MI 1 & SP 7 Dane Jurkovic State Web Technology Dir. Michigan State Council Knights of Columbus
Fraternal Leadership Success Planner Michigan State Council Knights of Columbus
Fraternal Leader Success Planner • Keeping Track of Council Activities • Supreme Council Programs • Sample Columbian Award Form • Planning for Success • Calendar with Dates • Measuring for Success State Council Michigan Knights of Columbus
Directors Meetings Tony Vittorini State Secretary Michigan State Council Knights of Columbus
Break 15 Minutes Michigan State Council Knights of Columbus
Break 10 Minutes Michigan State Council Knights of Columbus
Break 5 Minutes Michigan State Council Knights of Columbus
Break 2 Minutes Michigan State Council Knights of Columbus
Council Activities & Programs The DD’s Role Dannie Harris, PSD Regional Program & Membership Coordinator
Council Activities and Programs – Reasons for Strategic Planning Meetings – Plan and discuss opportunities for the council – Evaluate and review current activities – Identify our product; what is it we offer our members, our benefactors and our future members
Council Activities and Programs Balance, build on and enhance what we do for the church, our communities and our families. Calendarize and schedule our events Develop a publicity program for the council Set goals to insure member recruitment success
Council Activities and Programs Effective programming leads to: • • Active members and councils Successful recruiting Less suspensions Increased parish activities Increased community and family activities Increased fraternalism Increased sales of K of C fraternal benefits
Council Activities and Programs Effective programming means having: • • • value-filled and worthwhile activities balanced among several recipients effective utilization of all members assigned to areas of interest defined the “Experience of a Lifetime”
Council Activities and Programs
Council Activities and Programs • Building the Domestic Church Activities: – Develop and maintain good relationship with priests – Family Fully Alive – Consecration of the Holy Family – Father’s Day Affirmation of Wedding Vows – Holy Family Prayer Program – Journey to the Inn – Food for Families – 5 th Sunday Rosary Program
Council Activities and Programs • Church Activities: – Develop and maintain good relationship with priests – Memorial Mass – Hold Family hour of Prayer or couples retreat – Corporate Communion, lead rosary before or after Mass – Participate in hours of adoration or devotion
Council Activities and Programs • Church Activities: – Recognize baptisms, confirmations, RCIA and CCD students – Serve as lectors, ushers and Eucharistic Ministers – Support vocations and seminarians – Establish or replenish church library – Make available material from Catholic Information Services – Maintain church property
Council Activities and Programs • Community Activities: – Highway clean-up – MR drive for persons with mental disabilities – Conduct entertaining activities at Senior Centers – Conduct activities at Veteran’s Homes – Participate in community celebrations; parades, fairs
Council Activities and Programs • Community Activities: – Volunteer help with city parks and recreation centers – Support pro-life, pregnancy centers, birthright programs – Conduct blood drives and encourage member participation – Support shelters for homeless. – Provide assistance to food pantries and Meals on Wheels – Support Special Olympics, Easter Seals, Salvation Army
Council Activities and Programs • Council Activities: – Conduct athletic events and support athletic programs – Award banquets and recognition dinners – Clergy Appreciation programs – Insurance benefits and estate planning seminars – Print and issue a council newsletter, communicate by e-mail or set up a council Web site. Develop a council brochure
Council Activities and Programs • Council Activities: – Membership recruitment programs; info nights and open house – Active first degree team and conduct regular exemplifications – Council fundraising activities – Hold regular meetings; have a lecturer program – Knight of the Month/Year program
Council Activities and Programs • Youth Activities: – Active involvement with Squires Circle, or Scouting unit – Participate in drug and alcohol awareness program – Encourage participation with Supreme essay contest – Basketball free throw contest and Soccer Challenge – Youth bowling and other sports – Easter egg hunt, Christmas party and other Holiday parties
Council Activities and Programs • Youth Activities: – Spelling bee; punt, pass and kick contests – Support of Catholic education, scholarships and fund raising – Vocations awareness program – Altar server appreciation party – Conduct a youth identification opportunity
Council Activities and Programs • Family Activities: – Family of the Month/Year – Mothers day appreciation dinner/dances – Valentine’s day dance – Christmas party for the family – Family bowling party
Council Activities and Programs • Family Activities: – Family picnic, have several youth programs and contests – Family weekend camp-out – Family weekend retreat, maybe only adults – Family hour of prayer, home or at church – Schedule family time at home, fun together, no TV
Council Activities and Programs • Pro-Life Activities: – Support Birth Right, Pregnancy Service Organizations – Participate in Supreme Cultural of Life Program – Purchase ultrasound machine or share in the purchase – Participate in the State’s and Supreme’s annual walk for life – Hold a baby shower for unborn and newborns.
Council Activities and Programs • Pro-Life Activities: – Provide food, clothing and lodging for needy families. – Pray for and support life from conception to natural death – Support local fundraising activities to support pro-life – Sponsor essay contest and photo contest for recognition of pro-life concerns. – Construct pro-life billboards and develop media awareness
Council Activities and Programs • Fundraising Activities: – Dues collection from members – Fish fries during Lent – Pancake and sausage breakfasts – Sales of discount coupon books – Raffles, lotteries, Bingo and other chance games
Council Activities and Programs • Fundraising Activities: – Trivial pursuit contests – Food booths at fairs and sales of fireworks – Sports events, golf tournaments, etc – Sale of cook books and other items of interest – Sale of flowers or Christmas trees
Council Activities and Programs • Possible Donations and Contributions: – Catholic education and support of local Catholic schools – Religious vocation seminars and support of seminarians – Pro-life support and related educational seminars – Chastity programs for parish and/or community youth
Council Activities and Programs • Possible Donations and Contributions: – Support of Catholic programs; CCD, RCIA, etc – Parish needs – Family shelters and food pantries – Unexpected needs within community – Special Olympics, Easter Seals and other community organizations
Star Council Father Mc. Givney Award Membership Quota 7% of current membership Or Minimum of 4 Maximum of 35 Service Program Personnel Report Form #365 Due – August 1 st Columbian Award Founders’ Award Report Form #SP 7 Due – June 30 th Insurance Quota 2. 5% of current membership Or Minimum of 3 Maximum of 18 Good Standing Current with all Supreme Council assessments - as of June 30 th of the fraternal year Multiple Stars Earn Double Star by attaining 200% Earn Triple Star by attaining 300% Earn Four Star by attaining 400% Annual Survey of Fraternal Activity Report Form #1728 Due – January 31 st
STAR COUNCIL
Intake Goal 2650 • Possible Recruiting Breakdown: – – – – SD - 2650 State Officers 5 + 1= 6 2650/6 = 441. 66 State Directors 37+ 6 = 42 2650/42 = 63. 09 Regional Directors 42 + 42 = 84 2650/84 = 31. 54 District Deputies 89 + 84 = 173 2650/173 = 15. 31 Grand Knights 439 + 173 = 612 2650/612 = 4. 33 Other Council Officers 4829 + 612 = 5441 2650/5441 =. 48 % of members needed to recruit 1 member = 2650/66737 = 3. 9%
Workshops Ken Krause State Membership Director Michigan State Council Knights of Columbus
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