Meet the requirement of Advance Electronic Presentation of

Meet the requirement of Advance Electronic Presentation of Cargo Information - Air from US Customs and Border Protection CLG June 2004 1

Required from airline • Submit the accurate and complete MAWB data stated in the rule to AAMS at 4 hours prior the arrival at the first US port. • Submit the accurate and complete HAWB data stated in the rule to AAMS at 4 hours prior the arrival at the first US port unless another party specified in the rule elects to present the information direct to CBP • Conduct reasonable verification of cargo information prior submission to AAMS, including HAWB data 2

Required from cargo agents To meet the requirement, the cargo agent, at the agreed cut off time, • Submit to the airline, electronically, the required HAWB data stated in the rule • Submit to the airline, in paper form, the HAWB summary providing the required HAWB data stated in the rule for the purpose of verification and fall back • Submit to the airline, in paper form, the loading information by unit at HAWB level for shipment built by the cargo agent for the purpose of split shipment handling 3

HAWB summary and loading summary • House manifest, if it provides all the required information, can serve the purpose of the above mentioned HAWB summary and loading information • In HKG, cargo agent is currently providing the required information in their house manifest. It is delivered to the airline at the agreed cut off time together with the MAWB 4

Data accuracy is the primary concern • Airline is held liable for the data submitted although the HAWB data is provided by the cargo agent • At this time, there is no better way to guarantee the data accuracy except that airline has to verify the data prior submission • Today, there is no “final version” of FWB and FHL. Therefore airline can only assume the hard copy of house manifest is the final 5 version of HAWB data submitted.

Verification conducted by airline • Match the hard copy against the electronic copy • Adopt a common sense approach based on the guidelines provided by CBP including those examples of acceptable and unacceptable goods description. It is noted that – Shipper/Consignee address has to be detail enough to enable one to contact the shipper or consignee listed – Goods description can adequately identify the contents of the goods • Confirm the required MAWB and HAWB data are ready in the electronic file. • Confirm the accuracy and completeness of required MAWB and HAWB data in the electronic file. 6

In case of discrepancy • Lack of electronic copy – Based on the hard copy provided by the cargo agent, make the entry on behalf of the cargo agent, at a fee • Electronic copy not match the hard copy – Based on the hard copy provided by the cargo agent, make the correction on behalf of the cargo agent, at a fee • Incomplete data – Call the cargo agent to verify, cargo agent confirm by writing, make the correction, as required, on behalf of the cargo agent, at a fee. 7

Two technical issues had been identified • Insufficient field length of goods description in FHL – Use the TXT field to accommodate the same field length of AAMS, that is, 35 characters • HAWB identifier exceeds the field length of AAMS, that is, 12 characters – It was noted that FIATA recommended both the HAWB layout and the Conditions of Contract on the reverse side of the HAWB must be according to IATA Resolution 600 a and 600 b(II) respectively. For HAWB layout, FIATA elaborated that the HAWB identifier must have a maximum of 12 digits the same as the Master AWB of airlines. 8

HKG situation • Airline (through Carrier Liaison Group) has actively worked with cargo agent (through HAFFA) to develop the industry best practice in HKG • It is ready to meet the stated implementation schedule; – EC 13 AUG 2004 – Central 13 OCT 2004 – WC 13 DEC 2004 • In progress: Possible charge to cover the additional cost. 9