Meet the Buyer 22 Nov 2016 Welcome

Meet the Buyer 22 Nov 2016

Welcome to the Supplier Development Programme SDP is a local authority initiative in partnership with Scottish Government and DSBEP The aim of the programme is to ensure that Scottish SME’s and Third Sector organisations have access to free procurement advice and training, to ensure they can FIND, WIN and KEEP government contracts

Supplier Development Programme Who we are Launched in 2009 Scottish local authorities, the Third Sector & Supported Businesses National team based at South Lanarkshire Council Over 9 k registered business throughout Scotland

Supplier Development Programme By assisting local home grown businesses to become tender ready for public sector tendering, we improve all-round efficiency, sustainability and market potential. SDP ensure businesses gain the skill set to tender successfully for contracts and improve their prospects when competing for government contracts - in the UK and beyond.

Supplier Development Programme sh Scotti ion 10 bill nment £ Gover on UK billi £ 240 nd al spe annu How public bodies spend this money is controlled by very strict rules. These rules vary depending on the type and value of the contract. The most detailed rules usually apply to higher value contracts.

Supplier Development Programme Our Key Objectives Raise awareness of opportunities arising from public sector spend Provide training and support on all aspects public sector tendering Improve the tender readiness of local suppliers Promote links and integrate with other government business support services

Supplier Development Programme Our Service Offering • Regional classroom style training events • Free to attend & facilitated by experts • Interactive Webinars • Meet the Buyer & Industry /Information days • Online learning materials • Supplier Register • Links with Public Contracts Scotland • Business support groups

Supplier Development Programme Introduction to working with the Public Sector Introduction to tendering Using PCS and other portals Tender procedures & the ESPD Finding and understanding Frameworks Improving you bid score Understanding community benefits & sustainability Seeking feedback and improving your bid The suppliers role in contract relationships management Expanding your procurement marketplace

Supplier Development Programme • www. sdpscotland. co. uk • Online learning materials • Supplier Register • Links with Public Contracts Scotland • Business support groups

Collaborate to Tender Webinar Co+Operative Development Scotland (CDS) support company growth in Scotland through collaboration, offering advice, guidance, access to funding plus legal models to help you choose the best co-operative business model for your organisation. Local home grown suppliers, SME’s, voluntary organisations, social enterprises, charities and co -operatives can benefit hugely from working together

Changes to public procurement regulations • Introduction of the new ESPD • Opportunities divided into LOTS • No more than 2 times minimum level of annual turnover

Changes to public procurement regulations • The minimum time limits have been reduced Contracts can be put in place quicklybut you have less time for you to respond

Changes to public procurement regulations Procedure Open • Restricted Competitive Dialogue Accelerated New Timescale Previous 35 days 52 days 1 stage 30 days 37 days ESPD 2 stage 30 days 37 days 10 days 15 days ESPD + ITT 3 stages ESPD 2 stages

ESPD (Scotland) Suppliers no longer need to provide certificates or supporting documents - allowing you to self-declare that your business meets the selection & exclusion criteria set out in each opportunity. You will be asked to provide proof at a later stage.

EU Thresholds Contracts lower than the EU thresholds (known as "below-threshold" contracts) are subject to fewer rules. These contracts must still be advertised All public contracts in Scotland over £ 50 K for goods & services or £ 2 m works contracts will be advertised via the Public Contracts Scotland (PCS) website.

EU Thresholds Typically Local Authorities will have similar procurement procedures • Less than £ 3, 000 - Direct Purchase • More than £ 3, 000 - Quick Quote • More than £ 50, 000 – Tender& adv PCS • Over EU Thresholds – Tender & OJEU

Award of contracts for care & support Key changes include is the introduction of a new light touch regime Where the value of the contracts exceeds € 750, 000

Innovation Partnerships This increases the scope to use public procurement to develop new solutions to meet authorities’ requirements Digital technology send a signal to inform council when bins are full

Pre market engagement Contracting authorities may engage in pre-market consultation to inform how they approach a procurement exercise. Information day Industry Day & Meet the Buyer events

Common Mistakes Please make sure that you • Have sufficient capacity • Financially stable • Show experience of similar work successfully delivered

Common Mistakes Please make sure that you • Understand the questions • Return the required certificates • Sign and return the necessary documentation

Hints & Tips §Do not presume that the documentation is correct - ask questions if you have any concerns §Prepare a database of the basic information likely to be requested Technical Quality Financial Policies

Financial Technical Quality Colleagues Policies Calendar renewal dates Vat No / Co. registration no. , bank acc’s, credit rating, insurances. Process flow chart, work / project plan, method statement, innovation example, project implementation plan KPI’s, customer complaints / care process, customer feedback, customer communication Staff, skills, CV’s, organisation diagram, recruitment/training process, subcontractors iso’s 9001 / 27001, H&S, E&D & environmental Bid / No bid decision matrix, intelligence, tenders completed ( won & lost) renewal dates, debrief info References Bang your drum Endorsements/ awards/ achievements, case studies, USP’s, elevator pitch communication H/O address , IT systems, financial systems ( e. Invoicing), business continuity, data security.

Supplier Development Programme Fran Goldie SDP Digital Officer www. sdpscotland. co. uk 01698 453734 info@sdpscotland. co. uk