Managing for Success in Toledo s 500 million Toledo

Managing for Success in Toledo's $500 million Toledo Waterways Initiative George Robinson, M. B. A. – City of Toledo, Commissioner of TWI Bob Harbron, P. E. – Black & Veatch, TWI Program Director Cary Duchene, P. E. – Black & Veatch, TWI Deputy Program Director Larry Zimmerman, P. E. – Black & Veatch, PM/CM Director 2010 WATER SUMMIT July 18– 20, 2010 | Kansas City, Missouri

Bob Harbron, P. E. Black & Veatch – TWI Program Director Program Introduction 2 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Toledo Waterways Initiative l TWI…Toledo’s Wet Weather Program l l Eliminate Known SSOs l B&V - 3 Eliminate WWTP Bypasses Reduce and Control CSOs CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Toledo Waterways Initiative l Learning Objectives l l Connect Pr. M for Delivery of Design and Construction to meet Aggressive Schedules and Innovative Facilities l Present Integrated Client and Pr. M Services l Share Innovative Contracting Methods – Integrated Pr. M l B&V - 4 Illustrate Successful Program Management in Toledo Illustrate Cost Savings CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Toledo Waterways Initiative l Presentation Outline l l Program Management Approach l Owner’s Perspective and Successes l WWTP Improvements l Collection System Improvements l Innovation l B&V - 5 Toledo Background and History Unique Challenges CMAA 2010 Water Summit | Kansas City, MO July 18 -20

George Robinson, M. B. A. City of Toledo – Commissioner of TWI The Owner’s Perspective 6 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Toledo, Ohio - History l Founded 1833 in Michigan l Re-Founded in 1837 in Ohio (after the Toledo War) l Major Shipping Hub l Water, Air, Rail, Road l Erie Canal l Home of Jeep l Glass Industry l Tony Paco’s B&V - 7 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Toledo, Ohio - Demographics l City of Toledo Population: 315, 000 l Metro Area: 650, 000 B&V - 8 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Toledo – Wastewater System Characteristics l Wastewater Service Area – 100 square miles l Combined Sewer Area – 18 square miles l Permitted CSOs - 33 l Bay View Water Reclamation Plant l Service Area Population: 400, 000 l Original Construction 1922 l Annual Average Flow 70 MGD l 195 MGD Secondary Treatment l 205 MGD Wet Weather Facility B&V - 9 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Toledo Wastewater Service Area r ive R Lake Erie a aw Ott BAY VIEW ive Ma um S k ee R e n Cre wa r WWTP B&V - 10 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Receiving Streams / Water Bodies l Ottawa River – into Maumee Bay / Lake Erie l l Swan Creek – into Maumee River l l Heavy recreational boating near outlet Urban setting, some canoeing, targeted for restoration Maumee River – into Maumee Bay / Lake Erie l B&V - 11 Major shipping and recreational boating CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Combined Sewer Area WWTP B&V - 12 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Lawsuit and Consent Decree l 1991 – 2001: Litigation and Negotiation l l 2001 COT Negotiates Settlement l l Effluent and Bypass Violations Comprehensive Wet Weather Consent Decree 2002: City Referendum to Approve CD on Ballot l l B&V - 13 Required By City Charter 60% Voter Approval CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Lawsuit and Consent Decree l 2002 - Comprehensive Wet Weather Consent Decree l l New Wet-Weather Treatment Facility at Bay View WWTP by 2007 l Develop CSO Long Term Control Plan by 2006 l Implement the LTCP by 2016 l B&V - 14 Eliminate Known SSOs by 2006 Estimated $450 M CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Integrated Program Management l Program Direction l l Regulatory Coordination l Contract Administration l Program Funding Assistance l Financial Accounting l Cost Management l B&V - 15 Public Relations and Education Program Scheduling CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Integrated Program Management l Program Conceptual Development l Technology Selection l LTCP l Preliminary Design l Final Design l Construction Management (not-at-risk) l Construction Inspection l Post Monitoring & Certifications B&V - 16 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Integrated Program Management BLACK & VEATCH Team Integrated Program Management and Engineering Program Oversight Engineer BLACK & VEATCH General & Administrative Services B&V - 17 Engineering Services CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Why Integrated Program Management? l COT – Strong Mayor Government l l l TWI is a Long Program… 15 -20 years Consistent Pr. M Team through Changes in Administration COT Contracting Flexibility l l l Contract with ONE Firm But Allow Flexibility to Add / Delete Resource Firms Single Source Responsibility for Program Performance l l B&V - 18 No Finger Pointing Pr. M Responsible for Consent Decree Fines CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Program Manager Selection l Selection by Blue Ribbon Panel l Panel Representation: Local Business Leaders, University of Toledo, Ohio State University and City Administration. l Recommended Black & Veatch l Largest Professional Services Contract in COT History l City Expectations of the PM Firm: l l Longstanding Corporate Stability l Wastewater and CSO Control Experience l Local Participation – 90% Local l Minority Business Mentorship l B&V - 19 National Engineering Expertise and Resources Reasonable Price CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Success: Public Relations l Community Advisory Committee l Neighborhood Advisory Committees l LTCP Alternative Meetings l Public Survey l Brochures l TWI Website: www. toledowaterwaysinitiative. com B&V - 20 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Public Relations – No One Went Unheard CITIZEN’S ADVISORY COMMITTEE B&V - 21 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Success: CD Milestones EXHIBIT A – CONSENT DECREE MILESTONES – OVERALL PROGRAM SCHEDULE ü Met consent decree schedule ü Eliminated targeted SSOs and reduced backups ü Ended bypasses of partially treated sewage at Bay View WWTP B&V - 22 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Success: Program Funding (Thru 2007) PROGRAM SOURCE GRANT U. S. Army Corps of Engineers $3, 344, 000 Ohio Public Works Commission $2, 869, 400 Ohio Water Development Authority $100, 000 State and Tribal Assistance Grants $7, 625, 800 Water Pollution Control Loan Fund TOTALS B&V - 23 LOAN $1, 927, 000 $224, 858, 293 $13, 939, 200 $226, 785, 293 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Cary Duchene, P. E. Black & Veatch – TWI Deputy Program Director Technical and Management Aspects 24 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Technical Program l Wastewater Treatment Plant Improvements l l Sanitary Sewer System Improvement l l Eliminate Bypasses Eliminate Known SSOs Combined Sewer System l B&V - 25 Reduce and Control CSOs CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Wet-Weather Treatment Facility l Eliminate Plant Bypasses l Major WWTP Wet-Weather Facility l Grit Removal and Screening - 232 MGD l Ballasted-Flocculation - 232 MGD l Largest Densa. Deg BF Facility in North America l l l Equalization Basin – 25 MG Chlorine Contact Basin – 205 MGD Constructed Concurrently in 18 Months B&V - 26 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Wet-Weather Treatment Facility Reaeration & Chlorination Main WWTP Densa. Deg – 6 units/232 mgd EQ Basin – 25 MG Vortex Grit Removal Screening (1 sewer) B&V - 27 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Wet-Weather Treatment Facility l Architecture l Result of Public Meeting Process B&V - 28 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Wet-Weather Treatment Performance Operati ng Mode Influent Concentration Effluent Concentration Percent Removal Averag e mg/L Range mg/L Averag e mg/L Ammonia 1. 8 – 3. 2 2. 4 1. 8 – 3. 1 2. 4 <0 – 22 0 2. 9 – 12. 9 6. 3 2. 0 – 7. 0 4. 5 5 – 64 28 20 - 77 42 10 – 27 16 22 – 82 54 10 - 66 31 2 – 21 9 12 – 93 64 19 - 440 131 9 - 66 18 <0 – 97 74 Pollutant TKN Primary & CBOD Excess Flow Suspend Treatme ed nt (Units CBOD 2 -6) TSS B&V - 29 Range mg/L CMAA 2010 Water Summit | Kansas City, MO Rang Averag e e % % July 18 -20

SSO Elimination l Point Place and River Road Areas – Early Action l l Pump Stations/Conveyance l Storage 3 MG l B&V - 30 Projects Complete 13 Projects: $35 M CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Long Term Control Plan Development Draft Submitted - December 2005 l 25 Projects l Based on 4 Overflows in Average Year l 1 -3 Overflows in Average Year Sensitive Areas l $256 M Total Project Cost (2005 Dollars) l LTCP Approval 2010 l 3 -4 Overflows/AVG Year – Swan Creek l 3 Overflows/AVG Year – Maumee River l 0 (2 per 5 years) Overflows/AVG Year – Ottawa R. l EPA Added 10 -year Pathogen Study for BF l Time Extension (3 Additional Years) l 2 Project Consolidated l Cost is up to $317 M (2005 Dollars) l B&V - 31 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Long Term Control Plan l Anticipated Results l Overflow Locations from 33 to 23 l Overflow Frequency from 30+/year to 0 -4/year l Overflow volume from 625 MG/year to 144 MG/year l Reduces typical pollutant discharge by 86%-89% l Reduces bacterial discharge by 90% l Improve Water Quality for Future Generations l Positive Response from Toledo Citizens B&V - 32 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Long Term Control Plan l 23 Projects l l 3 - SSES/Sewer Separation l 1 - Sewer Separation (SSES Already Completed) l 9 – CSO Storage (Combined Sewage) l 4 - Optimize Existing Storage Tunnels l 2 - Regulator Modifications l B&V - 33 3 - SSES/Inflow Reduction 1 - WWTP Headworks Improvement CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Long Term Control Plan WWTP B&V - 34 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

LTCP Implementation – SSES, Sewer Separation, I/I Reduction l Separate Select Combined Sewer Areas l Eliminate Select Regulators and Overflows l Reduce Inflow B&V - 35 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

LTCP Implementation – CSO Storage l 9 Projects - 55 MG Facility MG Monroe/Ayres Ottawa River South 25. 1 Dearborn 1. 6 International Park 5. 5 Oakdale 8. 0 Ash/Columbus 2. 1 Downtown Tunnel Extension 6. 7 Maumee 2. 6 Swan Tunnel Extension B&V - 36 1. 3 1. 6 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

LTCP Implementation – Enhance Existing Storage l 4 Projects l Maximize Storage l Enhance Capture l Improve Operations B&V - 37 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

LTCP Implementation – Regulator Modifications l 2 Projects – Regulators w/ Infrequent Overflows l l l Increase In-Line Storage Increased Flow to Interceptor…Offset by Decreased Flow to Interceptor at Other Locations All Remaining CSOs: Floatables Control l B&V - 38 Baffling and Screening CMAA 2010 Water Summit | Kansas City, MO July 18 -20

LTCP Implementation – WWTP Improvement l Grit Process is a Bottleneck l Grit Facilities – 168 MGD (total) l Primary/Secondary Capacity – 195 MGD (firm) l Equipment and Structures are Deteriorated l Same Process…New Facility l l Enhance Operational Flexibility l B&V - 39 195 MGD (Firm) / 240 MGD (Total) Reduce Usage of the Wet Weather Facility CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Pathogen Study l Compare Physical/Chemical to Biological Process l HRC + Disinfection (Physical/Chemical l Activated sludge + disinfection (Biological) l 10 Year Study…First of its Kind l Integrated Implementation l l Black & Veatch l Alloway Laboratories l B&V - 40 City of Toledo Michigan State University CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Schedule and Milestones l 2009 LTCP Adds 121 NEW Consent Decree Milestone Dates!!! l The First 11 have been Met l Master Schedule To Track It All B&V - 41 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

LTCP Implementation Progress Project Study FSP PD FD 60 FD 90 FD 100 Const O-2 Lockwood/Devilbiss Sewer Separation Done Done Ongoing W-1 Ash/Columbus Storage Pipeline Done Done Ongoing E-6 Wheeling SSES and Sewer Separation Done Done Ongoing S-3 Highland SSES and Sewer Separation Done Done Ongoing S-4 Woodsdale SSES & Inflow Reduction Done Done Ongoing W-2 Ash Street SSES Sewer Separation Done Done Ongoing W-5 Knapp/Williams SSES & Inflow Reduction Done Done Ongoing W-7 New York SSES & Inflow Reduction Done Done Ongoing W-6 Maumee Avenue Storage Basin Done Ongoing E-7 Bay View Grit Facility Done Ongoing O-3 Ayres/Monroe Storage/Conveyance Pipeline Done Ongoing E-5 Oakdale Storage Basin Done Ongoing S-1 A Swan Creek North Tunnel Optimization Done Starts 9/2010 S-2 A Swan Creek South Tunnel Optimization Done Starts 9/2010 W-4 A Downtown Tunnel Optimization Done Starts 9/2010 O-4 A Ottawa River South Conveyance Done Starts 2012 O-4 B Ottawa River South Storage Basin Done Starts 2012 E-2 Dearborn Storage Basin Done Starts 2012 E-3 International Park Storage Pipeline Done Starts 2014 S-1 B Swan Creek North Storage Tunnel Extension Done Starts 2014 W-4 C Downtown Tunnel System Storage Basin Done Starts 2015 S-2 B Swan Creek South Tunnel In-System Storage Done Starts 2015 E-1 Paine Regulator Modifications Done Starts 2016 E-4 Fassett Regulator Modifications Done Starts 2016 B&V - 42 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Success – WWTP Performance B&V - 43 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Success: Cost Control (Thru 2007) Toledo Waterways Initiative — Big Projects, Big Savings…. $20 -60 M! • $2 M under on Pr. M fees • $18 M savings Wet Weather Facility Siting • $40 M savings on FC 13 & EQ Basin B&V - 44 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Questions? Contact Information George Robinson Bob Harbron george. robinson@toledo. oh. gov (419) 936 -2338 Harbron. RR@bv. com (419) 720 -0900 Cary Duchene. CR@bv. com (419) 720 -0900 B&V - 45 Larry Zimmerman. LW@bv. com (301) 921 -8247 CMAA 2010 Water Summit | Kansas City, MO July 18 -20

Unique Challenges 1. Aggressive Schedule – An 18 month construction schedule 2. 2 -year Ballasted Flocculation Performance… 24/7 for 2 Years – Conducting the study while waiting for and being for $60 M in wet weather facilities per consent decree. Multiple projects…Same site. able to respond to storm event at all hours of the day or night, including holidays. 3. Economic Recession and Furloughed City Staff – 4. 90% Local – Putting a solid, capable and local team together 5. Water Quality…Not Flood Relief – Careful maneuvering Maintaining a positive working relationship with an embattled client staff where many lost pay and benefits during a severe economic recession. with the right skill set to meet a 90% local hours contract requirement. of TWI, a program to improve receiving water quality, through several local flooding and basement backup events that have occurred. B&V - 46 CMAA 2010 Water Summit | Kansas City, MO July 18 -20