Major Stakeholder Project Kickoff Routing Texas into the

Major Stakeholder Project Kickoff Routing Texas into the Future

Welcome & Introductions

Ø Ø Ø Ø Agenda The Problem The Solution The Team Approach The Contract (SOW) The Progress-to-date The Next Steps Q&A

The Problem Revisited

Volume vs. Service § 33% increase in 4 years with no staff increase § No projected let-up in sight § Service level and corresponding cost to industry is unacceptable – carriers running “hot” (no permit, no route)

Permit Growth FY 2003 - 2007

Impact on Tx. DOT Goals § Reduce Congestion § Unpermitted OS/OW loads are not routed to avoid structures, restrictions, or time limitations in heavily congested areas § Enhance Safety § Tx. DOT’s primary mission to provide safe, effective and efficient movement is significantly jeopardized when loads run without permitted routes

Impact on Tx. DOT Goals § Expand Economic Opportunity § Permitting delays represent significant cost to carriers, shippers and end consumers. Consistent, extended delays impact decisions on use of ports and Texas as a business location. § Improve Air Quality § Effective, efficient routing reduces time on roadways and time spent sitting in traffic.

Impact on Tx. DOT Goals § Increase the value of transportation assets § Properly routed loads serve to maintain value by reducing damage and maintenance cost, allowing more dollars to go to new assets. § Increased permit volume = increased fees to State Highway Fund.

The Solution

The Solution - Tx. PROS § The Approach § Early Requirements Gathering § RFI § RFO § Vendor Selection § Contract Negotiations § The Vendor Partner § Pro. Miles Software Development Corp (PSDC)

PSDC § Texas Corporation – based in Bridge City § Long history in trucking industry support § Experience in truck permitting since 1983 § Routing trucks since 1993 § Currently provides street routing for heavy trucks throughout North America § The truck routing partner of Tele Atlas

PSDC Truck Routing Experience § Truck routing via web solutions since 1998 § Truck. Miles. com runs more than a million trips per month for more than 100, 000 drivers and thousands of small trucking companies

PSDC Experience with Restrictions § Applying truck restrictions to GIS databases for 14+ years § Current street routing database has restrictions on more than 25 million road segments

PSDC – The Truck Routing Partner of Tele Atlas § Working with Tele Atlas and Tele Atlas data since 2004 § Providing virtually all truck attribution for the Tele Atlas logistic product since its inception in 2005 § Over 25 million road segments with restrictions § More than 50 vehicle types § More than 40 categories of restrictions

The Tele Atlas Texas GIS Database § Largest routable highway data of Texas § 661, 882 miles of roads in Texas § 3, 955, 190 individual road segments § 90, 746 miles of on-system roads (usable for permits) § 600, 472 road segments on-system

PSDC – Experienced Working with GIS Data § Experience merging GIS data

PSDC The best and most experienced industry partner for Tx. PROS

The Solution - Tx. PROS § § § A “true” automated routing system Web-based Compatible with Tx. DOT’s data and systems Includes all appropriate routing parameters Real-time restrictions management and tracking § Routed permits “self-issue” capable § Tracking and reporting of all routed loads (fixed and ad-hoc/query)

The Solution - Tx. PROS Timely permit issuance enhances Tx. DOT’s ability to üReduce Congestion üEnhance Safety üExpand Economic Opportunity üImprove Air Quality üIncrease Value of Transportation Assets

BREAK

The Team Approach

Tx. PROS – The Team Approach

The Contract (SOW)

Statement of Work

SOW Schedule – Phase 1 § Milestone 1 – Getting Ready (10/4/07) ü Project Approach Document ü High-level WBS, Dictionary & RAM ü Web-based Project, Issue & Defect Tracking tools ü Reporting Requirements Document

SOW Schedule – Phase 1 § Milestone 2 – Design (1/31/08) ü Joint application design (JAD) schedules, sessions & summaries ü Detail applications, database & data conversion design documents ü Systems interface design document

SOW Schedule – Phase 1 § Milestone 3 – Plans (3/31/08) ü Data acquisition, conversion & integration ü Infrastructure design/development ü Application development ü Security considerations ü Testing ü Documentation, training & marketing ü Implementation & transition

SOW Schedule § Milestone 4 – Identify the Work (4/30/08) ü Expanded WBS, Dictionary & RAM ü Precedence & Critical Path Diagrams ü Work Schedule § Completion of Phase 1

SOW Schedule – Phase 2 § Milestone 5 – The Pilot Area (5/30/08) ü Map data ü Data conversion/integration module prototype ü Pilot Area GIS map

SOW Schedule – Phase 2 § Milestone 6 – Work the Pilot Area (6/30/08) ü Restrictions Management prototype ü Routing modules prototype ü Reporting modules prototype

SOW Schedule – Phase 2 § Milestone 7 – Update the Pilot Area (7/31/08) ü Map data maintenance pilot program § Milestone 8 – Pilot Area Completed (9/30/08) ü Lessons Learned ü Risk Management review § Phase 2 AND Intermediate Deadline A COMPLETED!!

SOW Schedule – Phase 3 § Milestone 9 – Statewide Data (12/31/08) ü Statewide GIS data update ü Data conversion/integration modules ü Statewide GIS map

SOW Schedule – Phase 3 § Milestone 10 – Statewide Apps (1/30/09) ü ü Production Restrictions Management modules Production Routing modules Production Reporting modules Production Map Data Maintenance Program

SOW Schedule – Phase 3 § Milestone 11 – Integration Testing (3/31/09) ü Documented test results

SOW Schedule – Phase 3 § Milestone 12 – Training, Marketing, & Technical Material Development (5/29/09) ü ü Draft training material Draft end-user / marketing material Draft user & technical documentation Lessons learned document § Completion of Phase 3

SOW Schedule – Phase 4 § Milestone 13 – Performance Testing (5/29/09) ü Documented performance testing results § Milestone 14 – Acceptance Testing (6/30/09) ü Tx. DOT documented acceptance test results ü Customer beta testing documented results § Phase 4 AND Intermediate deadline B COMPLETED!!

SOW Schedule – Phase 5 § Milestone 15 – Finalize Training, Marketing, & Technical Material & Schedules (8/31/09) ü ü ü Final version - training material Final version - marketing material Final version - user & technical documentation Facilities, equipment & staff requirements list Training schedule Marketing schedule

SOW Schedule – Phase 5 § Milestone 16 – Conduct Training (10/30/09) ü ü Permit Section training Technical staff training Districts/Divisions training End-users (customers) training solution

SOW Schedule – Phase 5 § Milestone 17 – Conduct Marketing (10/30/09) ü Implemented marketing campaign ü Lessons Learned § Completion of Phase 5

SOW Schedule – Phase 6 § Milestone 18 – Implementation & Transition (12/31/09) ü Final version – Tx. PROS Implementation & Transition Plan ü Implemented Tx. PROS statewide solution ü Documented transition validation ü Final lessons learned document ü Final Risk Management review ü Project close documentation § Game, Set, Match !!! - Final milestone, phase & deadline completed.

The Progress-to-date

Progress to Date § Milestone 1 Deliverables ü Project Approach Document ü High-level WBS, Dictionary & RAM üReporting Requirements Document ü Project Management WEB Portal (http: //proto. promiles. com/projectmanagement/ ) ü Project Tracking Tool üIssue/Defect Tracking Tool

The Next Steps

Next Steps § Milestone 2 JAD Sessions Scheduled § CPS Interface/Customer Access (11/27 & 28) § Map Presentation & Usage (12/12) § Restrictions Management (12/12) § Reporting (12/13) § ISD Standards Adherence (1/9 – 1/11/08) § Integration of Mapping Data (1/9 – 1/11/08) § Contingency Processing (1/9 – 1/11/08) § Routing rules (1/16/08)

Next Steps § Milestone 2 Completion § JAD Summaries § Detail Design Documents § Data Base Models § Data Conversion Designs § Systems Interface Designs

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Routing Texas into the Future Together we can make it happen!!!