Mail Prep — Postal One Mail dat and

Mail Prep - Postal. One!® Mail. dat® and Intelligent Mail® Is My Life About To Change? What Do I need To Do? Presented by: Angelo Anagnostopoulos, Gray. Hair Software

So What’s New? 2

Intelligent Mail™ What is the Postal Service saying about Intelligent Mail? “The Postal Service has proposed that beginning in May 2009, mailers will be required to use Intelligent Mail® or POSTNET barcodes to access Basic automation prices for letters and flats and preferential pricing will be given for Full Service Intelligent Mail. As of May 2010, only Intelligent Mail barcodes will be eligible for letters and flats mailed at automation prices” 3

What About It? § Federal Register Proposal Published § Additional Federal Register is due soon § You have until May 2009 to start using Intelligent Mail Barcodes (IMB’s) if you want to receive partial or full automation discounts § Options include § Full Service § Basic § POSTNET only good until May 2010 § None § There will be incentives (positive or negative) to do business electronically with the Postal Service 4

Intelligent Mail Discount Options § You can choose not use Intelligent Mail § POSTNET (only good until May 2010) § Basic § Intelligent Mail Barcode on Mailpieces (does not have to be unique) § Full Service § Unique Intelligent Mail Barcode on Mailpieces, Trays, Sacks and Containers (unique how? ) § Electronic Mailing Documentation (e. Doc) § Schedule Appointments for all mail (including Origin) § Free services included with Full Service § Address Correction Information § Start-the-Clock 5

IM Options – How Much and How Hard? Harder Best Discounts Full Service & IMB Postnet or Basic & IMB Easier 6 Worst Discounts No Barcodes

I Think Some People Are Living In Denial § § § A survey of nearly 300 executives and IT managers in the mailing industry was conducted jointly by Pitney Bowes Group 1 Software and Mailing Systems Technology 42 percent are awaiting future announcements regarding USPS postal discounts before deciding on an Intelligent Mail Barcode (IMB) option (basic vs. full service) 9 percent plan to continue using the POSTNET barcode until it is officially phased out in 2010 39 percent will begin Intelligent Mail Barcode implementation over the next 12 months 6 percent do not have plans to implement Intelligent Mail Results show that companies are already thinking about migrating to the new IMB, but require more information and discount incentives to help guide the investments in the technology that will enable them to meet the new postal mandate in 2009 Source: PB Group 1 Software, Inc. 3/31/2008 Press Release 7

Intelligent Mail Challenges § A mailing can be either Basic or Full Service but not both § Issue in Co-Mail, Commingle and Co-Palletization environments § § Generating good and complete electronic data Cast of Characters and security Mailpiece redesign IMB Service Codes § What if I print the piece and want to change Mail Class? § § § 8 IMB OEL information 45 day uniqueness rule Logical vs. physical trays, sacks and pallets Origin Appointments First Class Palletization

The Future of Postage Payment Note: Required for Full Service 9

Options For Postage Payment Easy Most Expensive Mail. dat Batch or Web Services and TM Mail. dat Manual Wizard Web Services Hard 10 Least Expensive Paper

Paper § Can be created manually or by software § Reports like the Qual Report are bulky and costly to produce and store for one year § There will be incentives to stop producing paper § Not available for Full Service 11

Postage Statement Wizard § Easier than paper § Made for small businesses § Specialty use situations § Labor intensive for large mailers § Can use for Full Service if volume is < 10, 000 12

What is Mail. dat? § Developed by IDEAlliance § Industry standard. Nearly everyone can create it § Safe from Privacy Issues. Only stores mailing information not names and addresses § An excellent alternative to manual paper reports and roundstamped postage statements 13

Mail. dat File Set 14

Web Services § The USPS Wizard Web Service API consists of five major areas of functionality, each with its own Web Service Definition Language (WSDL) file that defines the objects and methods available § § § Password Management Mailing Groups Postage Statements Qualification Reports Plant-Verified Drop Shipment § Transaction Messaging (TM) § Developed by IDEAlliance § Provides Additional Functionality § Used for making FAST Appointments § PDR XML 15

" src="https://present5.com/presentation/d6fedb294880eac4d65cdac2915d3cc8/image-16.jpg" alt="XML – What Does It Look Like? " /> XML – What Does It Look Like? - - - - - - - - Thank goodness computers and geeks can read this stuff! 16

The Process - Today 17

The Process - Improved 18

Postal. One! Challenges § Postage Statements without USPS “Round Stamp” § Courtesy Pallets (software) § MLOCR, Commingle and Co-Palletization § Manifest mailings § Spoilage § Application process (getting better but wait) § File upload times 19

5 -Digit ZIP Code 20

ZIP+4 Code 21

Delivery Point Barcode 22

Current Envelope Participant Code Presorted First-Class Mail U. S. POSTAGE PAID Washington, DC 20260 Permit No. 1 6060 PRIMACY PKWY STE 201 MEMPHIS TN 38188 -3333 ADDRESS SERVICE REQUESTED Keyline for Address Change Service #BWNGKVN #9999 9920 0104 276 ************** 5 -Digit 38141 IRENE PAYNE 6449 AMBERVIEW CV MEMPHIS TN 38141 -8346 PLANET Code for Confirm Service 23 POSTNET Code for Sortation

Mailpiece With IMB Presorted First-Class Mail U. S. POSTAGE PAID Washington, DC 20260 Permit No. 1 6060 PRIMACY PKWY STE 201 MEMPHIS TN 38188 -3333 ************ 5 -Digit 38141 IRENE PAYNE 6449 AMBERVIEW CV MEMPHIS TN 38141 -8346 24

IMB Milestones § Initial launch of the Intelligent Mail barcode on September 1, 2006 § Letter mail § One. Code Confirm™ § One. Code ACS™ § May 1, 2007 § First-Class Mail, Periodicals, Standard Mail®, and Bound Printed Matter for Automation Discounts § First-Class Mail, Periodicals, Standard Mail, and Bound Printed Matter flats with Intelligent Mail barcodes to participate in One. Code Confirm § First-Class Mail and Periodical letters and flats with Intelligent Mail barcodes to participate in One. Code ACS § Balance Fall 2007 § May 2009 § Required for Full Service and Basic Service discounts § May 2010 § Goodbye POSTNET 25

Intelligent Mail Barcode Components Intelligent Mail® Barcode POSTNET™ barcode Jane Doe “ 700” First-Class Mail 6449 Amberview Ct “ 702” Standard Optional Endorsement Memphis, TN 38141 Mailer Assigned “ 704” Periodicals Line: 8346 “ 000235” “ 706” Bound Printer “ 50” Mixed ADC USPS Assigned Matter “ 900000066” Barcode Service ID Type 26 Mailer ID Serial Number Delivery Point ZIP

IMB Specifications § Same as POSTNET, except: § 2. 667 – 3. 225 inches in length (3 bars longer) § 0. 125 – 0. 165 inch in height (vs. 0. 115 – 0. 135) § 0. 028 vertical barcode clearance (vs. 0. 040) Clearance between barcode and text lines same as clearance between text lines! 27

IMB Specifications (cont. ) Same as POSTNET, except that instead of baseline, you need to look for the centerline! Barcode Skew 28 Bar Rotation

IMB Specifications (cont. ) 0. 010 Maximum dot matrix spacing increased from 0. 005 to 0. 010 inch. Increase in the allowed space between dots (voids). Is this enough for Flats mailers? 29

Get Authorized To Print The IMB § Apply for a Mailer ID § Contact your local Mailpiece Design Analyst (MDA): § Online tool at http: //pe. usps. com § Click “Mailpiece Design” § Click “Lookup Tool” under heading “Mailpiece Design Analyst” § Complete the survey and a 6 or 9 -digit MID will be assigned based on mail volume § Certify your IMB with the MDA § If using for Confirm, certify with Confirm § If using One. Code ACS™, certify with ACS 30

How Do I Tell The Difference Between a 6 -Digit and 9 -Digit MID? § By the 1 st digit of course § 0 = Converted Confirm Subscriber ID § 1 -8 = 6 -digit MID § 9 = 9 -digit MID 31

Gathering The Parts Of The IMB § Barcode ID defines the presort makeup in conjunction with an Optional Endorsement Line (OEL). This is required § Service Type ID defines the mail class and any services requested (e. g. , One. Code Confirm™, One. Code ACS™) § Do not use “ 000” § Mailer ID is a 6 -digit or 9 -digit number that uniquely identifies the mail owner or mailing agent. Not required on Reply Envelopes § Serial Number uniquely identifies the mailpiece or mailing § Routing Code is used to encode the destination ZIP Code of the mailpiece § Never pad ZIP Code with zeroes, spaces or any other digits that are not part of the ZIP Code; same as POSTNET § IMB does not require a CHECK DIGIT 32

How to produce the IMB 33

Destination Confirm Example Data Field Number of Digits Barcode ID 2 Fill with OEL and Presort data Service Type ID 3 040 – Destination First Class 042 – Destination Standard Mail 044 – Destination Periodicals Subscriber ID -> MID 6 Add a leading zero to the existing Subscriber ID Serial Number 9 Uniquely identify each mailpiece for full service or you can use a static code for basic service (not recommended) Routing Zip 34 0, 5, 9 or 11 Definition Delivery Point Zip Code information

Nesting Requirements Unique Container Barcode Unique Mailpiece Barcode 6060 PRIMACY PKWY STE 201 MEMPHIS TN 38188 Address Change Service John Doe 6449 AMBERVIEW CV MEMPHIS TN 38141 - 8346 35 Unique Tray Barcode

Full Service Requirement for Trays and Sacks Apply a Unique Intelligent Mail Tray barcode on Tray and Sack labels 36

The Tray Label Is Changing Current 10 digit Label New 10/24 -digit Label USPS “ 245” First-Class Mail Assigned: “ 1” Automated, Letter “ 22043” “ 900000679” Barcoded, AADC Barcode Machinable ZIP Code 37 Content Identifier Number (CIN) Label Source Mailer ID “ 00001” Serial Number “ 8” Label Type

Full Service Requirement For Pallets Apply a Unique Intelligent Mail Container barcode on labels affixed to containers such as Pallets, Gaylords and Rolling Stock 38

The Pallet Placard Is Changing Current Label 99 39 M New Container Label Mailer ID Serial Number

What Can I Do To Get More Involved? 40

How To Get Involved § Join the IDEAlliance Mail. dat Workgroup if you want to help define the future of the Mail. dat Specification § Join the Transaction Messaging Business Group § Join an MTAC Workgroup § Join the Postal. One Users Group § Get involved with your local PCC 41

Current MTAC Workgroups ISSUE 106 Improve and integrate data sources that facilitate optimal mail preparation and induction 115 Requirements for Prep & Entry of Flat Mail in FSS Environment 116 Great Addressing to Increase the Value of Mail 117 Seamless Acceptance, Performance Based Verification, Implementation Benefits Obstacles and Feedback 118 Software Certification for Postal. One! 119 FSS Implementation Communication 120 42 TITLE Communicating Entry Req. IHD Solutions Seasonality Impact

Acronyms And Industry Terms § § § ACS – Address Change Service APPS – Automated Package Processing System END – Evolutionary Network Design FAST – Facility Access Shipment and Tracking FSS – Flats Sequencing Sorter ICB – Intelligent Container Barcode IMB – Intelligent Mail Barcode ITB – Intelligent Tray Barcode MTE – Mail Transport Equipment PARS – Postal Automation Redirection System Postal. One! – The Customer Gateway § § § § 43 Transportation Management Confirm Postage Payment e. Doc FAST Seamless Acceptance – Automates Mail Induction Surface Visibility – Electronic capture of Mail movements via container scans

Resources § Information on MTAC § Chris Lien - Chris. L@bccsoftware. com § John Stark - john_stark@condenast. com § Mail. dat § http: //www. maildat. org § Postal. One! § http: //www. uspspostalone. com § USPS RIBBS Reference Site § http: //ribbs. usps. gov § FAST § https: //fast. usps. com/fast/main. action § Wizard Web Services § https: //cat. uspspostalone. com/Wizard. XML/ § Mail Tracking and Reporting § https: //mailtracking. usps. com/mtr/common/index. pge § Intelligent Mail Barcode § http: //ribbs. usps. gov/onecodesolution/ 44