Linac 2010 Sep 12 -17 2010 Hiroyuki Sako

Linac 2010 Sep 12 -17, 2010 Hiroyuki Sako Japan Atomic Energy Agency JACo. W Team Meeting @ Hamburg Nov 5, 2009 1

Outline n n n Nov. 5, 2009 Review of LINAC 10 Schedule Status JACo. W Team Meeting at DESY 2

Tsukuba City n n 60 km from Narita airport 50 km from Tokyo Tsukuba Tokyo Narita airport

Conference Venue Tsukuba City Train station Bus terminal 5 min walk Conference hotels Tsukuba International Convention Center EPOCHAL The conference site and hotels are used for ICFA-HB 2006 workshop. Nov. 5, 2009 JACo. W Team Meeting at DESY 4

Conference Halls Main convention hall Capacity: 450 (Max. 1200) Poster session room Floor area: 507 m 2 Nov. 5, 2009 JACo. W Team Meeting at DESY 5

Proceeding office Floor plan 4 F 3 F Registration office Internet café 2 F Student poster Reception Plenary sessions 1 F Poster sessions Industrial exhibitions Nov. 5, 2009 JACo. W Team Meeting at DESY 6

Banquet place Shinonome Hotel Main banquet hall Capacity: 1000 10 min walk from EPOCHAL. Shuttle bus service will be available for banquet. Nov. 5, 2009 JACo. W Team Meeting at DESY 7

Excursion to Nikko The world famous Toshogu Shrine Kegon waterfall Nikko is one of Japan’s most popular destinations of tourists. It is famous of Toshogu shrine and the beautiful natural scenery. Nov. 5, 2009 JACo. W Team Meeting at DESY Lake Chuzenji 8

　Site tour n n We plan to have two options for Friday site tour. One is for J-PARC, and the other for KEK Tsukuba Campus. KEK STF J-PARC DTL Nov. 5, 2009 KEK ATF JACo. W Team Meeting at DESY 9

Organizing Committee n n n Conference Chair: Y. Yamazaki (KEK) Program Committee Chair: Y. H. Chin (KEK) LOC Chair: M. Ikegami (KEK) Nov. 5, 2009 JACo. W meeting at DESY 10

Draft Program Nov. 5, 2009 JACo. W Team Meeting at DESY 11

Schedule n 21 Oct 09 20 Dec 09 12 Jan 10 1 Feb 10 16 Apr 10 26 Apr 10 May 10 Jun-Jul 10 13 Aug 10 10 Sep 10 n 12 -17 Sep 10 Conference n n n n n Nov. 5, 2009 Request IOC/PC members to propose invited orals Proposals deadline 1 st PC meeting to select invited orals (Argonne, USA) Abstract submission open Abstract submission deadline Registration open 2 nd PC meeting to select contributed orals (around IPAC) Paper submission open Hotel registration deadline Registration deadline Paper submission deadline JACo. W Team Meeting at DESY 12

Web/SPMS Servers n n n Conference web site http: //linac 10. j-parc. jp/ SPMS : Regional Support Center at KEK (Kosuge-san) File server at JAEA (to be configured. The PC is there. ) Nov. 5, 2009 JACo. W Team Meeting at DESY 13

Editors n ~400 papers (similar number to ICALEPCS 2009 @ Kobe) Invited Orals : 46 Oral talk selected from student posters : 1 Oral-Posters : 36 n 9~10 editors invited n n n Editor in chief : Hiroyuki Sako 5 or 6 editors in Japan (3 JAEA, 2~3 KEK, 1 Spring-8) 3 JACo. W experts 1 from LINAC 2012 (Ilanit) 9 days for editing? Experts for Ma. C (Christine), Tex (Volker), DB (Kosuge-san) should be included Nov. 5, 2009 JACo. W Team Meeting at DESY 14

SPMS Status n Setup for proposals of invited talks n n n Extraction of Excel spreadsheet to select invited oral talks at PC meeting n n n Requested to Matt ID, Title, Proposer, Preferred Speaker, Alternative Speakers, Main classification, Sub classification, Type of Presentation, Abstract Registration n Done (system parameters, classifications) Now accepting them SPMS registration module External vendor for credit card payment Hotel n Just provide link to hotel’s home page Nov. 5, 2009 JACo. W Team Meeting at DESY 15

Thank you for your help! Nov. 5, 2009 JACo. W Team Meeting at DESY 16

April. 7, 2009 Draft for Linac OC meeting at PAC 09 17

Conference Hotels Conference site Okura Frontier Hotel Tsukuba 355 rooms are available in total. Nov. 5, 2009 Okura Frontier Hotel Tsukuba EPOCHAL JACo. W Team Meeting at DESY 18

Conference Rooms for Poster session etc. Conference rooms Many conference rooms are available in various sizes. Floor area: 18 -507 m 2 The largest one will be used for poster session. Smaller ones will be used for internet café, proceedings office, registration office, etc. April. 7, 2009 Draft for Linac OC meeting at PAC 09 19