LETTER-WRITING HAVO-5 -- PERIOD B -- ED 15%
Formal vs informal register American vs rest of ESW lay-out Nature of letter / target readership
1. 2. 3. ( 4. ) 5. 6. + 7. 8. 9. ( 10. )
1. Addresser 2. Addressee 3. Date 4. Subject 5. Salutation 6. Body of Paragraphs (incl. Closing Line 7. Valediction 8. Name + Signature 9. Enclosures
1. Addresser No (given and last) name Street name before house number Post code + place name Holland or (The) Netherlands
2. Addressee Name (company) House number before street name No commas Post codes (British, American, other) Country abbreviations
Example addresses The White House 1600 Pennsylvania Ave NW Washington, DC 20500 United States of America / USA Buckingham Palace London SW 1 A 1 AA United Kingdom / UK
Attention / Attn. : The White House Apple Inc. Attn. : Mr. President Attn. : Mr Tim Cook 1600 Pennsylvania Ave NW 1 Infinite Loop Washington, DC 20500 Cupertino, CA 95014 United States of America / USA
Care of: c/o Penguin Books Ltd. c/o Staff Manager 80 Strand London WC 2 R 0 RL England / UK / Great Britain
3. Date Avoid numbers-only Name of month capitalised/not abbreviated No place name Example: 9 September 2013
4. Subject line Optional Only in formal letters Subject content is underlined Subject: Your advertisement dated 28 August 2013 last
5. Salutation Addressee (function) is known? • Dear John, • Dear Mr Smith, • Dear Mr J. Smith, • Dear John Smith, • Dear Professor J. Smith Esq. , • Dear Staff Manager, Addressee is unknown? USA UK Rest ESW Gentlemen: Dear Sir/Madam,
Titles Mr = Mijnheer Mrs = Mevrouw (getrouwd) Ms = Juffrouw (ongetrouwd)
6. Body of Paragraphs (Bo. P) Alinea voor elke (deel)opdracht Regels overslaan tussen alinea’s Niet inspringen! Liever niet de eerste alinea met I (ik) beginnen. Wordcount is alleen de Bo. P incl. de Closing Line
7. Closing Line “I look forward to hearing from you, ” “I hope with this letter I have given you enough information, ” “I hope you will take my complaint/suggestion into consideration, ” “I would very much appreciate your quick reply, ” etc.
8. Valediction Addressee is known? “Yours Sincerely, ” Addressee is unknown? “Yours Faithfully, ”
9. Name and Signature
10. Enclosures Optional Esp. in letters of application For added information (CV, photos, etc. ) Encl. : (then list items you enclosed)
Beware: Do not contract verbs, so I am instead of I’m, and cannot instead of can’t Write numbers in letters when 1 -10, tens, hundreds, thousands, etc. (so nine, but also 12, three thousand, but also 3, 001) English formal letters are very polite. Always make sure you use the right tone of voice for the purpose of your letter, even when complaining.
The Testweek January 2014 To be studied: This PPT Your letters + my remarks Idiom chapters 7 -10
Letter Writing Timetable: First and foremost: LEARN FROM YOUR MISTAKES! Grammatical mistakes: study the rules & practise! Lay-out mistakes: study this PPT Spelling mistakes: study your vocab Style mistakes: use the prefixed sentences in your TB
LETTER-WRITING-practice lesson 1: writing a short letter 1. http: //blog. ted. com/2012/11/14/great-moments-in-letter-writing/ 2. Write a first sentence of a letter 3. Hand the sheet to your neighbour and write a sceond sentence 4. Etc. 5. http: //www. ted. com/talks/lakshmi_pratury_on_letter_writing. html
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