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Lecture 5 Writing & Presenting a Research Report For use in fall semester 2015 Lecture 5 Writing & Presenting a Research Report For use in fall semester 2015 Lecture notes were originally designed by Nigel Halpern. This lecture set may be modified during the semester. Last modified: 4 -8 -2015 SCM 300 Survey Design

Lecture Aim & Objectives Aim • To investigate issues relating to writing & presenting Lecture Aim & Objectives Aim • To investigate issues relating to writing & presenting a research report Objectives • Research report • Oral presentation SCM 300 Survey Design

Structure of a Research Report 1. Front cover (course title, students, project title) 2. Structure of a Research Report 1. Front cover (course title, students, project title) 2. Abstract (summary of the whole report) 3. Prelims (table of contents, list of tables & figures, acknowledgements) 4. Introduction (background, aims & objectives, report structure) 5. Literature review (review of lit that forms the basis of your research inc. any research questions and hypotheses) 6. Methodology (choice, design & delivery of survey instrument) 7. Results and discussion (presentation and analysis of data) 8. Conclusion (summary of key findings & future rec. s) 9. Appendices 10. List of references & bibliography SCM 300 Survey Design

Referencing: Harvard System • Citing a book – International Monetary Fund. (1998). World economic Referencing: Harvard System • Citing a book – International Monetary Fund. (1998). World economic outlook. International Monetary Fund, Washington, D. C. • Citing a chapter in a book – Strati, Antonio. (1990). Aesthetics and organizational skill. In: Organizational symbolism, edited by Barry A. Turner. De Gruyter studies in organization, Vol. 19. Walter de Gruyter, Berlin. • Citing a journal article – Seo, H. J. (1998). The effect of injection hole length on film cooling with bulk flow pulsations. International journal of heat and mass transfer, 41(2), 35 -39. SCM 300 Survey Design

Referencing: Harvard System • Citing a conference paper – Cao, X. , Gabbert, U. Referencing: Harvard System • Citing a conference paper – Cao, X. , Gabbert, U. and Peotzsch, R. (1998). Delamination modeling and analysis of adaptive composites. In: 39 th AIAA/ASME/ASCE/AHS/ASC structures, structural dynamics, and materials conference and exhibit, Long Beach, California, April 20 -23 1998, part 4, 2911 -2916. AIAA, Reston, VA. • Citing a reference which has been cited in another source – Patton, M. Q. (1980). Qualitative evaluation methods. Sage, Beverley Hills, CA. Cited in: Greenfield, Tony (ed). (1996). Research methods: guidance for postgraduates, p 169. Arnold, London. SCM 300 Survey Design

Referencing: Harvard System • Citing ephemeral sources (unpublished literature) – Society of British Aerospace Referencing: Harvard System • Citing ephemeral sources (unpublished literature) – Society of British Aerospace Companies. (1998). The competitiveness challenge. SBAC, London. (unpublished). • Citing Internet resources – Royal Melbourne Institute of Technology Libraries. (1997). Citing Internet resources (WWW document). http: //www. lib. rmit. edu. au/citing/htm. (accessed 10 th September 1998). SCM 300 Survey Design

Referencing: Harvard System • Stylistic points – Order list A-Z – Be consistent • Referencing: Harvard System • Stylistic points – Order list A-Z – Be consistent • Titles italic or underlined? • Authors’ first names appear in full or as initials? • etc – Some people capitalise every major word of the title, which can look clumsy with long titles, or a long list of references SCM 300 Survey Design

Referencing: Harvard System • Link references with the text (name & date method) – Referencing: Harvard System • Link references with the text (name & date method) – References & quotes must be acknowledged in the text with a link to the full reference at the end of the report. • Johnson (1995) argues that the converse is true…… • This has been documented in a number of recent studies (Hargreaves and Johnson, 1994; Melrose, 1989; Smith, 1992). – Where an author has published 2+ works in the same year, distinguish them with a lower case letter in text & references • Brown (1988 a) demonstrated that…. . – If a quote is used or a specific page is referred to, cite it in the text, rather than the reference • This was discussed in detail by Anderson (1980, p 332)…. . SCM 300 Survey Design

Language, Style & Presentation 1. 2. 3. 4. 5. Appreciate the ‘audience’ for your Language, Style & Presentation 1. 2. 3. 4. 5. Appreciate the ‘audience’ for your report & write accordingly Strive for clarity, and avoid jargon Keep within any word limits Number chapter & sections (and paragraphs, if necessary) Follow local conventions on the use of the 1 st person (3 rd person is recommended if uncertain) 6. Avoid casual or discriminatory language SCM 300 Survey Design

A Brief Note on Time Management 1. Appreciate the four key stages in a A Brief Note on Time Management 1. Appreciate the four key stages in a research project and allocate time accordingly a. Planning b. Data collection c. Data analysis d. Writing-up 2. Recognise when, where & how you write effectively 3. Write in drafts 4. Check your work thoroughly 5. Allow time for printing & binding (including any problems) 6. Work to a timetable & meet deadlines SCM 300 Survey Design

Structure of an Oral Presentation 1. 2. 3. 4. 5. Introduction yourself & your Structure of an Oral Presentation 1. 2. 3. 4. 5. Introduction yourself & your topic State objectives & outline your theme Present the substance of your work Summarise & draw conclusions Ask for & respond to questions SCM 300 Survey Design

Language, Style & Presentation 1. What to say a. Include / exclude? b. Essentials Language, Style & Presentation 1. What to say a. Include / exclude? b. Essentials / irrelevances? c. Use relevant & interesting examples 2. How to say it a. Appreciate the ‘audience’ for your presentation & present accordingly b. Be simple, clear & concise, avoiding any jargon c. Keep within any time limits d. Avoid casual or discriminatory language SCM 300 Survey Design

Language, Style & Presentation 3. Preparation a. Prepare any notes b. Consider audio-visual aids Language, Style & Presentation 3. Preparation a. Prepare any notes b. Consider audio-visual aids i. Flash cards, audio, video, handouts, OHP, computer, flipcharts, slide projector, video / data projector c. Familiarisation of presentation & facilities (if possible) d. Rehearsal: check timing & materials, eliminating any errors SCM 300 Survey Design

Summary • Research report – Use appropriate structure & referencing – Carefully consider language, Summary • Research report – Use appropriate structure & referencing – Carefully consider language, style & presentation – Manage your time & check the work thoroughly • Oral presentation – Structure appropriately – Carefully consider language, style & presentation – Prepare & rehearse thoroughly SCM 300 Survey Design

“Thank you for your attention” Questions. ……. SCM 300 Survey Design “Thank you for your attention” Questions. ……. SCM 300 Survey Design