LEAFY VEGETABLES WP 5 Coordination Chris Kik CGN

LEAFY VEGETABLES WP 5 Coordination Chris Kik, CGN, Wageningen, the Netherlands Centre for Genetic Resources, the Netherlands

Outline n What has happened this project year l first annual progress report l go / no go project communication l n n Milestones & deliverables year 2 Future planning l l preparation second annual progress report other issues Centre for Genetic Resources, the Netherlands

What has happened this year? A lot !! Centre for Genetic Resources, the Netherlands

First annual Leafy Veg progress report n Writing technical and financial reports l l l n Technical reporting was relatively easy Financial reporting took considerable time for the partners’ administrations Submitted mid March 2008 to the Commission (March 1 deadline) Go/no go of the project: l on the basis of our experiences by March 2008 we decided to continue. Only Michaele Cerne (USOFA, Slovenia) decided to stop. Centre for Genetic Resources, the Netherlands

First annual Leafy Veg progress report n Comments Commission on reports l l n Technical report: a few rather detailed questions. It took some months before reaching a satisfactorily outcome with the Commission. Financial report: more comments from the Commission. However these problems could be solved rather quickly after the technical report was accepted by the Commission. Reimbursement: end of September 2008 Centre for Genetic Resources, the Netherlands

Communication n With Leafy Veg partners l l n Internal website (e-reports, etc) WP meeting (hosted by Arche Noah) With general audience l l External website Few other platforms (generally little dissemination this year) Centre for Genetic Resources, the Netherlands

Communication n With Commission l l Annual progress report: priority was given to reporting by the Commission Other administrative and financial beyond the annual reporting activities were not taken into account, also not after telephone calls: • the need for a new contract (NGB -> Nord. Gen; USOFA out of the project and KIS is taking over budget and responsibilities of USOFA; 10% ceiling rule has been violated in the ‘other cost’ item) • e-mails concerning financial amendments are not answered. • reason: understaffing? Centre for Genetic Resources, the Netherlands

Deliverables Deliverable description Status CGN Partner responsible D 27, month 01 Start-up project meeting done P 0/Pall D 28, month 03 Leafy Veg website is launched on internet and active done P 0 D 29, month 06 First WP coordinators meeting done P 2/P 0 D 30, month 11 First annual project meeting done P 2/P 0 D 31, month 14 First annual progress report done P 0/Pall D 32, month 18 Second WP coordinators meeting done P 7/P 0 D 33, month 23 Second annual project meeting to be done P 5/P 0 Deliverable date WP 5 Year 1 Year 2 Centre for Genetic Resources, the Netherlands

Milestones Milestone date Status CGN Milestone description Partner responsible done P 0/Pall done P 0 Year 1 month 01 Detailed workplan of the project defined at the start -up meeting of the project (time schedules for regeneration, characterisation and evaluation will be established) month 01 The project website will be developed month 5 First WP coordinators meeting organised done P 2/P 0 month 10 The second project meeting (first done annual project meeting) will be organised to discuss the progress and discuss the first annual progress report Centre for Genetic Resources, the Netherlands

Milestones Status CGN Partner responsible done P 0/Pall month 13 First annual progress report will be finalised and submitted to the European Commission month 17 Second WP coordinators meeting organised done P 7/P 0 to be done P 5/P 0 Milestone date Milestone description Year 2 month 22 Third project meeting (second annual project meeting) will be organised to discuss the progress and discuss the second annual progress report Centre for Genetic Resources, the Netherlands

M&D conclusion n Milestones and deliverables of WP 5 are all met until present. Centre for Genetic Resources, the Netherlands

Future planning n Second annual progress report l Technical report • WP coordinators write first draft report and send this to the partners involved in the WP (use format of first annual report (website). This is done before December 19 • WP partners comment on the draft report and send it to the WP coordinator by January 9 • WP coordinators send final WP report to the coordinator by January 16 • Coordinator prepares final report, places it on the internal LV website by January 30 and sends it to the Commission by March 1 Centre for Genetic Resources, the Netherlands

Future planning n Second annual progress report l Financial report • All partners send by February 7 their financial report to the coordinator. Please note: in case the Commission reimbursement is higher than € 10. 000 over the first and second project year an accountant certificate is needed. For the certificate text: internal website, finances, FAQs nr 31. Also for other details please study the FAQs. • All financial paperwork should be copied: one copy remains with the partner and the other with the coordinator. • By March 1 the financial and technical reports are sent to the Commission by the coordinator. Centre for Genetic Resources, the Netherlands

Future planning n Meetings: l l n Annual progress reports: l n n Next WP meeting: November 2009 Next annual meeting: June 2009 Writing third annual report: December onwards E-reports: once in the 2 -3 months Dissemination: ? Centre for Genetic Resources, the Netherlands

Thank you for your attention Wild spinach in Uzbekistan (S. turkestanica) Centre for Genetic Resources, the Netherlands