Leading email archiving solution for Exchange Presentation

Leading email archiving solution for Exchange

Presentation outline o Dependency on email o IT pain points o Scenario o The product o Testimonials o Kudos o Conclusion

Why email archiving is no longer an option but a must o Companies’ dependency on email to do business is ever increasing o Email volumes and attachment sizes are creating storage problems on Exchange Servers as employees want larger mailboxes o Compliance regulations and other laws are obligating companies to retain a copy of all email correspondence o Heavy reliance on PST files or tape backups makes it harder for administrators to search and retrieve emails at short notice, especially for e. Discovery requests

IT pain points/soundbites (1/2) o Growing mass-volume of emails and attached files is resulting in sluggish email server performance, server downtime and reduced server storage space o Strong reliance on PST files creates problems for administrators, especially if corrupt or not backed up on the server o 60% of the critical corporate information is contained in the employees’ emails – Radicati Research Group

IT pain points/soundbites (2/2) o Employees want access to past emails – even if deleted – both at the office and when mobile o Email archiving is now a business requirement, driven by many pieces of legislation and Acts – SOX, E-Comm Act 2000, HIPAA, e. Discovery and others.

Five important questions o Is it important for your business to store all emails for e. Discovery or compliance purposes? o Are your PST files a nightmare to manage? o Do you or your employees sometimes delete emails by mistake? o Have you ever needed to retrieve an old and deleted email on demand – with full thread and conversation? o Would you like to reduce reliance on cumbersome PST files?

GFI Mail. Archiver (1/2) No. 1 email archiving and management solution with over 10, 000 customer installations worldwide o Easy-to-use email archiving solution that integrates with Exchange Server o Archive emails centrally for compliance purposes, internal investigations, legal enquiries and e. Discovery requests o Backup emails in a way that they can be easily searched and restored in their original format o Reduce maintenance associated with PST files

GFI Mail. Archiver (2/2) o Tested and proven: Used by thousands of IT administrators o Ships at an unbeatable price and offers unparalleled performance o MSExchange Gold Award, Windows IT Pro Email Archiving Solution Readers’ Choice Award and more

Top features o Integration with Exchange 2000, 2003 and 2007 o Outlook integration allows you to avoid problems associated with the use of stub files on Exchange, a practice that has been discouraged by Microsoft o Enhanced auditing functionality so that any email that is requested for e. Discovery/compliance purposes has not been tampered with and genuine o Archives emails for an entire organization into one or multiple MS SQL Server databases or an NTFS-formatted hard drive o Allows users to quickly restore emails through a One. Click Restore process – even mistakenly deleted email! o Powerful searching capabilities – searching through multiple databases with a single search query

What’s new in v. 6? o Industry first: GFI Mail. Archiver is the first email archiving product to offer integration with Outlook without the use of stub files. This reduces the load on the Exchange Server while greatly reducing client complexity issues and administration o Offers the ability for users to access their archived email from within their Outlook client in a transparent and highly efficient manner doing away with stubs and reducing the administrative workload for the IT administrator o Multi-lingual support for indexing emails (includes languages such as English, German, Arabic, Japanese and many more) o Support to download messages in Outlook (. msg) format o Indexes can be paused (Administrators can pause indexing on particular indexes for maintenance purposes)

Product snapshot The GFI Mail. Archiver Mailbox folder in Microsoft Outlook (Outlook Connector)

Product snapshot The GFI Mail. Archiver Mailbox folder in Microsoft Outlook (Outlook Connector) Archived stores management

Product benefits (1/3) GFI Mail. Archiver offers a number of benefits for the network administrator, employees and management. Management benefits can: o Access to emails if required for e. Discovery and compliance purposes, internal inquiries and employee monitoring o A safeguard in customer lawsuits o Auditing functionality that guarantees stored emails are genuine and have not been tampered with o A complete and secure archive of all company email

Product benefits (2/3) Network administrators can: o Allow users to access their emails from Outlook but without the problems associated with stub files on Exchange; an industry first o Reduce your message store size and improve Exchange performance o Reduce reliance on cumbersome PST files o Archive past, present and future emails into one or multiple databases and avoid complex backup plans to copy PST files from each employee’s workstation o Intuitive to setup and fine-tune email retention policies

Product benefits (3/3) Employees can: o Instantly access archived email directly from Outlook or using the GFI Mail. Archiver web interface. o Retrieve old and deleted emails with full thread and conversation o Use advanced email search and ‘Saved Search’ capabilities. Unbeatable pricing! For more information visit the GFI Mail. Archiver pricing page

Why is GFI better? o Industry-first: email archiving without using Stub files in Exchange o Easiest to setup, install and configure: hours not days o Storage management – reduce storage requirements by reducing size of Exchange stores and reducing the load on Exchange o Outstanding price-performance: gives you the functionality you need at an excellent price o Auditing functionality ensures all archived emails have not been tampered with o Used by over 10, 000 customers o Award-winning product

Product testimonials o “The GFI Mail. Archiver installation, in the company owners’ eyes, paid for itself at that one moment. GFI Mail. Archiver has proved to be reliable, easy to use, and easily configured for security and retention policies. ” – Michael H. Bartlett, Director, Information Technology, Quantum Marine Engineering of Florida, Inc. , US o “GFI Mail. Archiver allows senior management to sleep easier at night, knowing that in the case of a customer dispute or suspected misuse of corporate information or IT resources, we are in possession of the evidence necessary to make prudent business decisions. ” – Jay Bregman, Technology Director, e. Courier, UK o Click here for more testimonials!

Product kudos o With over 10, 000 customer installations worldwide, these are just a few companies that use GFI Mail. Archiver: > > > > o American International Movers, Inc Autoflug Gmb. H (Germany) e. Courier (UK) INTER-Clean Service Gmb. H (Germany) I PINCO PALLINO Spa (Italy) Johnston Press plc And many more! Numerous product awards, here a few:

GFI product complements and suites GFI Email. Protection Suite o Providing full email protection for your network whilst archiving all internal and external email with GFI Mail. Essentials (anti-spam), GFI Mail. Security (email security) and GFI Mail. Archiver (email archiving) Suite pricing applies!

Conclusion o Archive emails centrally for compliance purposes, internal investigations, legal enquiries and e. Discovery requests o PST files are cumbersome to maintain, easily corruptible and difficult to backup network-wide o Backup emails in a way that they can be easily searched and restored in original format o Outlook integration allows for fast and easy access to archived emails by employees o Off load emails from MS Exchange Server and increase server efficiency o Reduce maintenance associated with PST files

More info and downloads o Click here to learn more about the product o Check out our competitive pricing o Download your FREE trial of GFI Mail. Archiver

Corporate overview o Founded in 1992 o Over 200 employees worldwide o Offices in Malta, London, Raleigh, Hong Kong and Adelaide o GFI products installed on over 200, 000 networks worldwide, mostly SMBs o A channel-focused company with over 10, 000 partners throughout the world The vision To become the technology of choice for IT security and productivity solutions. The mission To provide quality, costeffective content security, network security and messaging solutions to IT professionals around the world.