LC Training for RDA Resource Description Access

LC Training for RDA: Resource Description & Access Module 4: Relationships in RDA -- in bibliographic records and in authority records Cooperative and Instructional Programs Division Library of Congress September 2012 Revised by A. Schiff, July 2013

Acknowledgements ¡ This course has been adapted from training developed by Barbara Tillett and Judith Kuhagen, Library of Congress Policy and Standards Division, for several training sessions. ¡ COIN gratefully acknowledges their permission to adapt the material for the present purpose 2

Learning Objectives for Module 4 -Relationships in RDA Understand the basics of relationships in RDA ¡ Determine the relationships that are core to LC catalogers ¡ Express relationships correctly in bibliographic records ¡ 3

Outline for today 1. 2. 3. 4. Introduction: Basics of relationships in RDA People and resources Resources: works, expressions, manifestations, items People: persons, families and corporate bodies 4

Basics of relationships 1. What are relationships? 2. Why relationships? Expressing Relationships: Helps users find what they want! 5

Basics of relationships 1. Entities being related? 2. Types of relationships 6

Entities being related Relationships between: 1. Resources and associated persons, families, and corporate bodies 2. Resources (works, expressions, manifestations, items) 3. Persons, families, corporate bodies 7

Relationships in RDA ¡ Chapters 18 -22, Appendix I l ¡ Chapters 24 -28, Appendix J l ¡ Resource and associated persons, families, corporate bodies Between resources (works, expressions, manifestations, items) Chapters 29 -32, Appendix K l Between persons, families, corporate bodies 8

Relationship designators ¡ RDA appendices I, J, and K l l l Not CORE Not closed lists “If none of the terms listed in this appendix is appropriate or sufficiently specific, use another concise term to indicate the nature of the relationship. ” LC policy: decisions in some LC-PCC PS’s; otherwise, cataloger judgment to use ¡ PCC Guidelines ¡ 9

[Screen image from the RDA Toolkit (www. rdatoolkit. org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)] 10

Methods to express relationships 1. Identifier, e. g. 110 2# $0 (DLC)n 80119883 $e author. l 110 2# $0 (uri)http: //id. loc. gov/authorities/ names/n 80119883 $e author l 2. Authorized access point, e. g. l 110 2# $a Society of Actuaries, $e author. 3. Structured description, e. g. l 776 08 $i Also issued as: $t Health statistics 4. Unstructured description, e. g. l 500 ## $a Translation of the author’s novel 11 Digital fortress.

Designation of relationships in MARC bibliographic records $e of 100 -110 and 700 -710 l $j of 111 and 711 l $i of 700 -730 l $i of 76 X-78 X linking entry fields l MARC 21 coding (e. g. , 780 00 “continues”; 785 00 “continued by”) l PCC Guidelines - Guideline 14 l MARC 21 264 fields l 12

Citing another resource: authorized access points In MARC 700 -730 fields: l l Give the form represented by NAR* If there is no NAR, give the RDA form * Exception: Do not use AACR 2 NAR with “Polyglot” or more than one language in subfield $l for multiple expressions. 13

Citing another resource: linking entry fields In MARC 760 -787 fields: Copy/paste what is in the existing record for that resource and adjust the subfield coding as appropriate ¡ OCLC has “Insert from Cited Record” feature to automatically fill in field based on OCLC # of the related record ¡ 14

Designation of relationships in MARC authority records ¡ In older authority records relationships are shown in: l l 500 $w and 663 510, 511, and 530 $w 110 2# $a Society of Actuaries 510 2# $a Actuarial Society of America $w a 510 2# $a American Institute of Actuaries $w a ¡ RDA relationships are now recorded in 5 XX $i and $w r (more on this later) 15

Summary You have been recording relationships in AACR 2 ¡ There are some new concepts about relating entities in RDA ¡ Relationships are recorded as authorized access points, notes, and linking fields ¡ 16

Persons/families/bodies and resources Creators and others associated with works (ch. 19) ¡ Contributors associated with expressions (ch. 20) ¡ Manufacturers, publishers, distributors associated with manifestations (ch. 21) ¡ Owners, annotators, autographers, etc. associated with items (ch. 22) ¡ 17

Creator relationships Persons/families/bodies related to works l l l author compiler filmmaker interviewer programmer and others … (RDA Appendix I) 18

Creator relationships (con’t) LC-PCC PS 19. 2 Creator CORE element. If more than one creator, only first creator with principal responsibility is required. If principal responsibility not indicated, only first-named creator is required. ¡ Other creator relationships are optional in RDA ¡ 19

Creator relationships in bibliographic records ¡ Give as authorized access point in MARC 1 XX field (and 7 XX field if more than one creator or if “other” associated with work) in bibliographic record ¡ Relationship designators from RDA appendix I. 2 in subfield $e/$j of 1 XX and 7 XX field l l ¡ Not a closed list Do not include $e in name authority record PCC Guidelines: include RD for all creators, whether coded 1 XX or 7 XX 20

Example Creator work relationship 110 2_ $a Society of Actuaries, $e author. 710 2_ $a American Academy of Actuaries, $e author. 100 1_ $a Fleischer, Tsippi, $e composer. 110 1_ $a Israel, $e enacting jurisdiction. 21

Example Others associated with works (19. 3): $a Geological Survey (U. S. ), $e issuing body. 710 2_ $a Irgun ha-gananim be-Yis raʼel $e , sponsoring body. 700 1_ $a Fox, Eytan, $d 1964 - $e film director. 700 1_ $a Chazan, Robert, $e honouree. 22

Creator and other relationships in authority records ¡ Give as authorized access point in MARC 5 XX field ¡ Relationship designators from RDA appendix I. 2 in subfield $i of 5 XX l l Not a closed list Consider proposing new terms to JSC 130 _0 Yosi v e-G'ager 500 1_ $i Film director: $a Fox, Eytan, $d 1964 - $w r 500 1_ $i Screenwriter: $a Bernheimer, Avner, $d 1968 - $w r 23

Contributor relationships Persons/families/bodies related to expressions l l l Translators Editors of compilations Performers Illustrators Arrangers of music Compilers 24

Contributor relationships (cont. ) ¡ Not core in RDA ¡ LC-PCC PS 20. 2 l l l CORE for LC: first illustrator of resources intended for children If multiple illustrators are present, apply cataloger judgment to give more than the first PCC practice: record contributors if considered important for identification 25

Contributor relationships (cont. ) ¡ ¡ Give as authorized access point in MARC 7 XX fields in bibliographic record Relationship designators from RDA appendix I. 3 in subfield $e/$j of 7 XX field l l Not a closed list Do not include $e in name authority record 26

Example 1: Contributor relationships 100 1# $a Wood, Audrey, $e author. 245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood. 700 1# $a Wood, Don, $e illustrator. Notes: 1) 2 nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field. 2) LC policy: give $e illustrator 3) PCC policy: give any contributors considered important for identification 27

Example 2: Contributor relationships 100 1# $a Lindgren, Astrid, $d 1907 -2002, $e author. 240 10 $a Pippi Långstrump. $l English 245 10 $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally. 700 1# $a Nunnally, Tiina, $d 1952 - $e translator. Notes: 1) PCC: relationship designator for creators required 2) PCC: relationship designators for others highly encouraged 3) 2 nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field. 28

Example 3: Contributor relationships 245 $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting. 505 $a. . . 710 $a Baltimore Symphony Orchestra, $e performer. 700 $a Alsop, Marin, $e conductor. * * Could have used the more general “$e performer” for Alsop. 29

Contributor relationships in authority records ¡ ¡ Give as authorized access point in MARC 5 XX field Relationship designators from RDA appendix I. 3 in subfield $i of 5 XX l l Not a closed list Consider proposing new terms to JSC 100 0_ $a Plato. $t Amatores. $l Greek $s (Souilhe ) 500 1_ $i Editor: $a Souilhe , Joseph, $d 1885 -1941 $w r 100 1_ $a Pushkin, Aleksandr Sergeevich, $d 1799 -1837. $t Evgenii Onegin. $l English $s (Kayden) 500 1_ $i Translator: $a Kayden, Eugene M. $q (Eugene 30 Mark), $d 1886 -1977 ǂw r

Relationships to manifestations Persons/families/bodies related to manifestations (RDA 21. 0, Appendix I. 4) l l l Producers (of unpublished resources) Publishers (e. g. , broadcasters) Manufacturers (e. g. , engravers, printers) Distributors (e. g. , film distributor) Other persons, families, or corporate bodies associated with a manifestation (e. g. , book designers, platemakers, etc. ) Cataloger judgment whether to record in 7 XX 31

Relationships designators for persons/families/bodies associated with manifestations l l l Relatively few terms are listed in Appendix I. 4 The terms “producer, ” “publisher, ” “manufacturer, ” “distributor” are separate elements -- not found in Appendix I. 4 PCC Guidelines: Guideline 4 32

Examples: Relationships to manifestations 264 #1 $a Bethesda : $b NIH, $c 2008. 710 2# $a National Institutes of Health (U. S. ), $e broadcaster. 264 #1 $a St. Paul : $b West Publishing Company, $c 2011710 2# $a West Publishing Company, $e publisher. PCC Guidelines: “Assign an RDA element name as a relationship designator, e. g. , "creator" (19. 2) or "publisher" (21. 3) if it will most appropriately express the relationship. ” 33

Relationships to items Persons/families/bodies related to items (RDA 22. 0, Appendix I. 5) l l l ¡ Owners Custodians Curators Binders Inscribers Cataloger judgment 34

Examples: Relationships to items 500 $a University Library's copy has ms. notes by author on endpapers. $5 Ia. H 700 $a Smiley, Jane, $e annotator. 541 $c Gift; $a John Jefferson; $d 2011. $5 DLC 700 $a Jefferson, John, $e donor. 35

Summary Works: l l l ¡ First creator in 1 XX, others in 7 XX $e/$j is optional in RDA $i of 5 XX in authorities Expression: l l l First contributor in 7 XX field $e required by LC for illustrator for resources intended for children $i in 5 XX in authorities Manifestations: Cataloger judgment 36 ¡ Items: Cataloger judgment ¡

Relationships between resources Related works, expressions, manifestations, and items ¡ Relationships in bibliographic and/or authority records: l l Related works (ch. 25) expressions (ch. 26) manifestations (ch. 27) items (ch. 28) 37

Related works RDA 25. 1 ¡ Common work relationships: ¡ l Whole-part, e. g. , Works in a compilation ¡ Chapters in a book ¡ l l l Adaptations Supplements Sequential relationships (e. g. , earlier and later serials) 38

Related works ¡ Not core in RDA ¡ LC-PCC PS 25. 1 LC core related work relationships: Whole-part relationships for works in a compilation l Sequential serial relationships l 39

Whole-part relationships for compilations ¡ LC/PCC: Give MARC 505 contents note unless contents indicated in another part of the description (e. g. , in MARC 245 $a because no collective title present) or unless burdensome ¡ LC/PCC: Give one MARC 7 XX analytical authorized access point for the predominant or first work if it is substantial; cataloger judgment if additional 7 XX fields for other works ¡ Don’t give analytical authorized access points for some works: anthologies of poetry, conference proceedings, hymnals, journals, interviews or letters, etc. – LC-PCC PS 25. 1 40

Example: Whole-part work Authorized access points for the works: 100 1# $a Shakespeare, William, $d 15641616. 240 10 $a Plays. $k Selections 245 10 $a Hamlet ; $b King Lear / $c William Shakespeare. *700 12 $i Contains (work): $a Shakespeare, William, $d 1564 -1616. $t Hamlet. *700 12 $i Contains (work): $a Shakespeare, William, $d 1564 -1616. $t King Lear. * Even though 2 nd indicator in 700 indicates the relationship “Contains”, PCC practice is to also include the designator. 41

Example: serial related works Structured descriptions and three identifiers each: 245 00 $a TCA journal. 785 00 $i Continues (work): $t Journal of professional counseling, practice, theory, & research $x 1556 -6382 $w (DLC) 2005205756 $w (OCo. LC)55891574 245 00 $a Journal of professional counseling, practice, theory, & research. 780 00 $i Continues (work): $t TCA journal $x 1556 -4223 $w (DLC) 93645762 $w (OCo. LC) 26906768 785 indicators 00 = relationship “Continued by” 780 indicators 00 = relationship “Continues” 42

Authority record, work relationship 046 ## $k 1944 100 1# $a Chase, Mary, $d 1907 -1981. $t Harvey 380 ## $a Play 530 #0 $i Adapted as a motion picture (work): $a Harvey (Motion picture) $w r 670 ## $a Harvey, 1950. 670 ## $a Wikipedia, January 6, 2011 $b (Harvey; Pulitzer Prize-winning play by Mary Chase; premiered in 1944; adapted for film by Chase, Oscar Brodney, and Myles Connolly in 1950) 43

Related expressions RDA 26. 1 ¡ Common expression relationships: ¡ l l l Whole-part (e. g. , translations in a compilation) Revisions Editions Translations Language editions Abridgements 44

Related expressions: LC core LC-PCC PS 26. 1 ¡ LC/PCC core expression relationships: l l Whole-part relationships for expressions in a compilation (same policy as for works) Sequential serial relationships 45

Example 1: Whole-part expression Authorized access points for the expressions: 100 1# $a Petterson, Per, $d 1952245 10 $a Two Norwegian novels / $c Per Petterson. 505 0# $a Out stealing horses -- To Siberia. 700 12 $i Contains (expression): $a Petterson, Per, $d 1952 - $t Ut og stjæle hester. $l English. 700 12 $i Contains (expression): $a Petterson, Per, $d 1952 - $t Til Sibir. $l English. 740 02 $a Out stealing horses. 46 740 02 $a To Siberia.

Example 2: serial related expression Structured description for other language edition: 130 0# $a Revista de política y derecho ambientales en América Latina y el Caribe. $l English. 245 10 $a Journal of environmental policy and law in Latin America and the Caribbean. 775 08 $i Issued also in Spanish under title: $t Revista de política y derecho ambientales en América Latina y el Caribe. 47

Example 3: Related expression translation Authorized access point: 100 245 700 1# $a Brown, Dan, $d 196410 $a Digital fortress. $l French 10 $a Forteresse digitale. 1# $i Translation of: $a Brown, Dan, $d 1964 - $t Digital fortress. 48

Example 4: Related expression translation Structured description in 500 field: 100 245 500 1# 10 10 ## $a Brown, Dan, $d 1964$a Digital fortress. $l French $a Forteresse digitale / $c Dan Brown. $a Translation of: Digital fortress / Dan Brown. -- 1 st ed. -- New York : St. Martin’s Press, 1998. -- 371 pages ; 22 cm.

Example 5: Related expression translation Structured description in 765 field: 100 1# $a Brown, Dan, $d 1964240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale / $c Dan Brown. *765 08 $i Translation of: $a Brown, Dan, 1964 - $t Digital fortress $b 1 st ed. $d New York : St. Martin’s Press, 1998 $h 371 pages ; 22 cm $w (DLC) 9703318 * 2 nd indicator “blank” = “Translation of” 2 nd indicator “ 8” = No display constant generated 50

Example 6: Related expression translation Unstructured description in 500 field: 100 1# $a Brown, Dan, $d 1964240 10 $a Digital fortress. $l French 245 10 $a Forteresse digitale / $c Dan Brown. 500 ## $a Translation of the author’s novel Digital fortress. 51

Related manifestations ¡ RDA 27. 1 ¡ Common manifestation relationships: l l l ¡ Reproductions Different formats for same expression (e. g. , book vs. CD; book vs. PDF) Special issues Related manifestation is a core element for LC and PCC for reproductions. 52

Recording related manifestations ¡ Structured or unstructured description: l l l ¡ Linking entry fields: 775 or 776 5 XX note Not by an authorized access point LC-PCC PS 27. 1. 1. 3: use structured description l l 775 if carrier of reproduction is same as original 776 if carrier not same as original Use “Reproduction of (manifestation)” unless a particular PCC program recommends otherwise Use information as is from the record for 53 the original (no need to upgrade)

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Recording related manifestations ¡ LC-PCC PS 27. 1. 1. 3: use structured description l l For serials, give reciprocal relationship on the record for the original. Use “Reproduced as” unless a particular PCC program recommends otherwise Generally do not give reciprocal relationship on originals for monographs and integrating resources 55

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Example: Related manifestations 245 00 $a Health statistics for elementary -school children. 264 #1 $a Baltimore : $b Johns Hopkins University, $c 2009300 ## $a volumes ; $c 27 cm 776 08 $i Also issued as: $t Health statistics for elementary-school children $d Baltimore : Johns Hopkins University, 2009 - $h CD-ROMs ; 4 3/4 in. 58

Reproductions - LC-PCC PS 27. 1. 1. 3 ¡ ¡ If the manifestation is a compilation containing reproductions of works not published earlier as a compilation, give a bibliographic history note, rather than MARC 775/776 linking fields, about the individual works if you think that information would be helpful If reproduction is facsimile of a manuscript and attributes for use in 775/776 are not readily available, give bibliographic history note instead 59

Related items RDA 28. 1 ¡ Common item relationships ¡ l l l ¡ Reproduction of a specific copy “Bound with” Item added to copy of manifestation in a special collection Relationships that apply only to a single copy of the manifestation -so, usually local information 60

Related item: LC core ¡ LC-PCC PS 28. 1 ¡ CORE for LC for: l l l Reproductions when important to specify the item that was reproduced Special relationships for rare materials if warranted “Bound withs” 61

Recording Related items RDA 28. 1/LC-PCC PS 28. 1. 1. 3 Structured or unstructured description: l Linking entry fields: 7 XX l 5 XX l Not by an authorized access point ¡ Use relationship designators in RDA appendix J. 5 in $i of 7 XX linking fields ¡ For reproductions, use 775 if carrier of reproduction is same as original; 776 if carrier of reproduction different from original 62

Examples: Related items 501 $i Bound with: $a ______. $5 DLC 501 $i Filmed with: $a Lit erarishe monat sshrift en. [Vilna : O. fg. ], 1908 -Yidishe folks-lider / Emil Sekulets. Bukaresht : Muzik-Farlag fun dem Kompozitorn-Farband fun der R. F. R. , 1959 -- V os gev en : et yudn un zikhroynes / A Lit v ak. [V ilne] : V ilner farlag fun B. K letsk in, 1925. $5 Wa. U 775 $i Reproduction of (item): $t Hiking in Unicoi State Park $d Helen, GA : RST Publishers, 1955 $h 22 p. : ill. ; 63 19 cm.

Relationships between persons, families, and corporate bodies Entities in relationships: Group 2 ¡ Relationships in authority records: ¡ l l l Related persons (ch. 30) Related families (ch. 31) Related corporate bodies (ch. 32) 64

Relationships between persons, families, and corporate bodies ¡ LC/PCC core relationships: l Different identities for persons (LCPCC PS 30. 1) l Immediately preceding/succeeding corporate bodies (LC-PCC PS 32. 1) 65

Recording relationships between persons/families/corporate bodies Relationship recorded in authority record in 5 XX field ¡ Use Appendix K relationship designators in $i of 5 XX ¡ ¡ LC/PCC policy: Some relationships indicated by values in subfield $w rather than designators in subfield $i: l Different identities for persons 66

LC policy for different identities ¡ ¡ 2 identities = un-coded 500 fields in each NAR 3 or more identities: DCM Z 1 yellow page for the 663 field gives information about use of the 663 field with $w nnnc in 500 fields 67

Example: 2 identities 100 1# $a King, Stephen, $d 1947500 1# $a Bachman, Richard 100 1# $a Bachman, Richard 500 1# $a King, Stephen, $d 1947 - RDA would allow coding as: 100 1# $a King, Stephen, $d 1947500 1# $i Alternate identity: $a Bachman, Richard $w r 100 1# $a Bachman, Richard 500 1# $i Real identity: $a King, Stephen, $d 1947 - $w r 68

Examples: 3+ different identities Authorized access point in authority records: 100 1# $a Twain, Mark, $d 1835 -1910 500 1# $w nnnc $a Clemens, Samuel, $d 1835 -1910 500 1# $w nnnc $a Snodgrass, Quintus Curtius, $d 1835 -1910 663 ## $a For works of this author written under other names, search also under $b Clemens, Samuel Langhorne, 1835 -1910, $b Snodgrass, Quintus Curtius, 1835 -1910 100 1# $a Clemens, Samuel, $d 1835 -1910 500 1# $w nnnc $a Twain, Mark, $d 1835 -1910 663 ## $a For a listing of the names used by this author, search also under: $b Twain, Mark, 1835 -1910 69

Example: related corporate bodies Previous AACR 2 and early RDA practice 110 2# $a Library of Congress. $b Policy and Standards Division 510 2# $w a $a Library of Congress. $b Cataloging Policy and Support Office 110 2# $a Library of Congress. $b Cataloging Policy and Support Office 510 2# $w b $a Library of Congress. $b Policy and Standards Division 70

Example: related corporate bodies Current RDA practice 110 2# $a Library of Congress. $b Policy and Standards Division 510 2# $i Predecessor: $a Library of Congress. $b Cataloging Policy and Support Office $w r 110 2# $a Library of Congress. $b Cataloging Policy and Support Office 510 2# $i Successor: $a Library of Congress. $b Policy and Standards Division 71 $w r

Other relationships ¡ LC/PCC: if giving other relationships in name authority records: l l Cataloger judgment to give relationship designator from RDA appendix K in subfield $i to identify specific relationship Need value “r” in subfield $w if using subfield $i 72

Examples: person related to corporate body or family 100 1# $a Garr, Arnold K. 510 2# $i Employer: $a Brigham Young University $w r 100 1# $a Carroll, Charles N. $q (Charles Nagus), $d 1817 -1902 500 3# $i Descendants: $a Carroll (Family : $g Carroll, Charles N. (Charles Negus), 1817 -1902) $w r 73

Summary Module 4: Relationships “Relate”: 2 nd main goal of RDA (1 st = identify) ¡ Relationships within and between FRBR Group 1 (work, expression, manifestation, item) and Group 2 (person, family, corporate body) entities ¡ Relationship designators in appendices I, J, K ¡ LC and PCC core relationships 74

Module 4: Relationships in RDA Questions? 75