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LC Training for RDA: Resource Description & Access Module 5: Relationships in RDA -- LC Training for RDA: Resource Description & Access Module 5: Relationships in RDA -- in bibliographic records and in authority records Cooperative and Instructional Programs Division Library of Congress Sept. 2012 Adapted by the National Library of New Zealand, November 2012

Acknowledgements ¡ This course has been adapted from training developed by Barbara Tillett and Acknowledgements ¡ This course has been adapted from training developed by Barbara Tillett and Judith Kuhagen, Library of Congress Policy and Standards Division, for several training sessions. ¡ COIN gratefully acknowledges their permission to adapt the material for the present purpose 2

This version of this material ¡ ¡ Adapted from the original Library of Congress This version of this material ¡ ¡ Adapted from the original Library of Congress training programme by the National Library of New Zealand Some slides have been edited in red Other slides have been removed to fit with the way training has been organised by the National Library of New Zealand Extra slides have been added with red title boxes to distinguish them from the LC originals.

Basics of relationships 1. What are relationships? Associations between entities 2. Why relationships? To Basics of relationships 1. What are relationships? Associations between entities 2. Why relationships? To help users find what they want 4

What kinds of relationships? 1. Primary relationships (section 5, chapt. 17) Relationships within a What kinds of relationships? 1. Primary relationships (section 5, chapt. 17) Relationships within a resource, such as the work it represents 2. Persons/families/corporate bodies related to a resource (section 6, chapts 18 -22) Authors, illustrators and other contributors to content. Also relationships at the manifestation and item level, e. g donor, former owner, etc.

What kinds of relationships? (contd. ) 3. Relationships between works, expressions, manifestations & items What kinds of relationships? (contd. ) 3. Relationships between works, expressions, manifestations & items (section 8, chapts. 24 -28) e. g. Adaptations, translations, arrangements, etc. 4. Relationships between persons, families & corporate bodies (section 9, chapts. 29 -32) Authority relationships such as pseudonyms or former and later names

Methods for recording relationships 1. Identifiers (not yet) 2. Authorized access points, e. g. Methods for recording relationships 1. Identifiers (not yet) 2. Authorized access points, e. g. l 110 2# $a Society of Linguists, $e author. 3. Structured description, e. g. l 776 08 $i Also issued as: $t Health statistics 4. Unstructured description, e. g. l 500 ## $a Translation of the author’s novel Digital fortress. 7

Core Relationships RDA: Creator used to construct authorized access point for the work ¡ Core Relationships RDA: Creator used to construct authorized access point for the work ¡ LC: Above plus first illustrator of resources intended for children ¡ NLNZ? Will follow the RDA and LC core relationships – no further policy on choice of relationships to record yet. ¡

NLNZ policy criteria? User needs ¡ Sustainable ¡ Explainable (to other cataloguers) ¡ Predictable NLNZ policy criteria? User needs ¡ Sustainable ¡ Explainable (to other cataloguers) ¡ Predictable (for other librarians & users) ¡

1. Primary Relationship or Relationships between … Primary Relationships Section 5 Chapter 17 Relationships 1. Primary Relationship or Relationships between … Primary Relationships Section 5 Chapter 17 Relationships between a work and its expressions, the expression and its manifestations, etc. Work Expression Manifestation From NLA RDA Train the Trainer Course Item

Primary relationships Work manifested Larsson, Stieg, 1954 -2004. Man som hatar kvinnor Expression manifested Primary relationships Work manifested Larsson, Stieg, 1954 -2004. Man som hatar kvinnor Expression manifested Larsson, Stieg, 19542004. Man som hatar kvinnor. English From VUW MLIS paper INFO 546 11

2. Persons/families/bodies and resources Creators and others associated with works (ch. 19) ¡ Contributors 2. Persons/families/bodies and resources Creators and others associated with works (ch. 19) ¡ Contributors associated with expressions (ch. 20) ¡ Manufacturers, publishers, distributors associated with manifestations (ch. 21) ¡ Owners, annotator, autographer, etc. associated with items (ch. 22) ¡ 12

Creator relationships Persons/families/bodies related to works l l l author compiler filmmaker interviewer programmer Creator relationships Persons/families/bodies related to works l l l author compiler filmmaker interviewer programmer and others … 13

Creator relationships (con’t) LCPS 19. 2: ¡ LC/RDA core relationship: Give first creator with Creator relationships (con’t) LCPS 19. 2: ¡ LC/RDA core relationship: Give first creator with principal responsibility ¡ LC: If multiple creators associated with the work are present, apply cataloger judgment (NLNZ: apply some criteria that you can explain to other cataloguers) to give more than the first 14

Creator relationships in bibliographic records ¡ Give as authorized access point in MARC 1 Creator relationships in bibliographic records ¡ Give as authorized access point in MARC 1 XX field (and 7 XX field if more than one creator or if “other” associated with work) in bibliographic record ¡ Relationship designators from RDA appendix I. 2 in subfield $e of 1 XX and 7 XX field l Not a closed list l Do not include $e in name authority record 15

Example Creator work relationship 110 $a Society of Linguists, $e author. 710 $a Linguists Example Creator work relationship 110 $a Society of Linguists, $e author. 710 $a Linguists International, $e author. 100 $a Glass, Philip, $e composer. 110 $a Virginia, $e enacting jurisdiction. 16

Example Others associated with works (19. 3): 710 $a U. S. Geology Society, $e Example Others associated with works (19. 3): 710 $a U. S. Geology Society, $e issuing body. 710 $a ABC Institute, $e sponsoring body. 17

Contributor relationships Persons/families/bodies related to expressions l l l Translators Editors of compilations Performers Contributor relationships Persons/families/bodies related to expressions l l l Translators Editors of compilations Performers Illustrators Arrangers of music Compilers 18

Contributor relationships (cont. ) LCPS 20. 2: ¡ LC core relationship: first illustrator of Contributor relationships (cont. ) LCPS 20. 2: ¡ LC core relationship: first illustrator of resources intended for children ¡ If multiple illustrators are present, apply cataloger judgment (NLNZ: apply criteria that you can explain to other cataloguers) to give more than the first 19

Contributor relationships (cont. ) ¡ ¡ Give as authorized access point in MARC 7 Contributor relationships (cont. ) ¡ ¡ Give as authorized access point in MARC 7 XX fields in bibliographic record Relationship designators from RDA appendix I. 3 in subfield $e of 7 XX field – only required for illustrator l l Not a closed list Do not include $e in name authority record 20

Example 1: Contributor relationships 100 1# $a Wood, Audrey. 245 14 $a The napping Example 1: Contributor relationships 100 1# $a Wood, Audrey. 245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood. 700 1# $a Wood, Don, $e illustrator. Notes: 1) Relationship designator “author” could be given for creator in 100 field. 2) 2 nd statement of responsibility is not core; (but NLNZ would record it following our policy) also, it isn’t needed to justify the 700 field. 3) LC policy: give $e illustrator 21

Example 2: Contributor relationships 100 1# $a Lindgren, Astrid, $d 1907 -2002, $e author. Example 2: Contributor relationships 100 1# $a Lindgren, Astrid, $d 1907 -2002, $e author. 240 10 $a Pippi Långstrump. $l English 245 10 $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally. 700 1# $a Nunnally, Tiina, $d 1952 - $e translator. Notes: 1) Relationship designators “author” and “translator” could be given -- cataloger judgment. (for LC) 2) 2 nd statement of responsibility is not core; also, it isn’t needed to justify the 700 field. 22

Example 3: Contributor relationships 245 $a Favorite American music / $c performed by the Example 3: Contributor relationships 245 $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting. . 505 $a. . . 710 $a Baltimore Symphony Orchestra, $e performer. 700 $a Alsop, Marin, $e conductor. * * Could have used the more general “$e performer” for Alsop. 23

Relationships to manifestations Persons/families/bodies related to manifestations (RDA 21. 0, Appendix I. 4) l Relationships to manifestations Persons/families/bodies related to manifestations (RDA 21. 0, Appendix I. 4) l l Producers Publishers (e. g. , broadcasters) Manufacturers (e. g. , engravers, printers) Distributors (e. g. , film distributor) These relationships are also recorded as attributes of manifestations 24

Examples: Relationships to manifestations 264 #1 $a Bethesda : $b NIH, $c 2008. 710 Examples: Relationships to manifestations 264 #1 $a Bethesda : $b NIH, $c 2008. 710 2# $a National Institutes of Health (U. S. ), $e broadcaster. * “Publisher” isn’t used as an RDA relationship designator because that relationship is an element. 25

Relationships to items Persons/families/bodies related to items (RDA 22. 0, Appendix I. 5) l Relationships to items Persons/families/bodies related to items (RDA 22. 0, Appendix I. 5) l l l ¡ Owners Custodians Curators LC: cataloger judgment NLNZ: case-bycase as requested by curators 26

Examples: Relationships to items 500 $a University Library's copy has ms. notes by author Examples: Relationships to items 500 $a University Library's copy has ms. notes by author on endpapers. $5 Ia. H 700 $a Smiley, Jane, $e annotator. 541 $c Gift; $a John Jefferson; $d 2011. $5 DLC 700 $a Jefferson, John, $e donor. 27

Summary • Works: l l ¡ First creator in 1 XX, others in 7 Summary • Works: l l ¡ First creator in 1 XX, others in 7 XX $e is optional Expression: l l First contributor in 7 XX field $e required for illustrator for resources intended for children Manifestations: ¡ Items: ¡ NLNZ policy for which relationships to record is yet to be developed ¡ 28

3. Relationships between resources Related works, expressions, manifestations, and items ¡ Relationships in bibliographic 3. Relationships between resources Related works, expressions, manifestations, and items ¡ Relationships in bibliographic and/or authority records: l l Related works (ch. 25) expressions (ch. 26) manifestations (ch. 27) items (ch. 28) 29

Related works RDA 25. 1 ¡ Common work relationships: ¡ l Whole-part, e. g. Related works RDA 25. 1 ¡ Common work relationships: ¡ l Whole-part, e. g. , Works in a compilation ¡ Chapters in a book ¡ l l l Adaptations Supplements Sequential relationships (e. g. , earlier and later serials) 30

Related works: LC core LCPS 25. 1 LC core work relationships: Whole-part relationships for Related works: LC core LCPS 25. 1 LC core work relationships: Whole-part relationships for works in a compilation ¡ Sequential serial relationships ¡ 31

Whole-part relationships for compilations ¡ LC: Give MARC 505 contents note unless contents indicated Whole-part relationships for compilations ¡ LC: Give MARC 505 contents note unless contents indicated in another part of the description (e. g. , in MARC 245 $a because no collective title present) or unless burdensome ¡ LC: Give one MARC 7 XX analytical authorized access point; cataloger judgment if additional 7 XX fields for other works ¡ Don’t give analytical authorized access points for some works: anthologies of poetry, conference proceedings, hymnals, journals, interviews, etc. – LCPS 25. 1 32

Example: Whole-part work Authorized access points for the works: 100 1# $a Shakespeare, William, Example: Whole-part work Authorized access points for the works: 100 1# $a Shakespeare, William, 1616. 245 10 $a Hamlet ; $b King Lear William Shakespeare. *700 12 $a Shakespeare, William, 1616. $t Hamlet. *700 12 $a Shakespeare, William, 1616. $t King Lear. $d 1564/ $c $d 1564 - * 2 nd indicator in 700 indicates the relationship “Contains” 33

Example: Adaptation of work ¡ ¡ ¡ 130 0# $a Hobbit (Motion picture : Example: Adaptation of work ¡ ¡ ¡ 130 0# $a Hobbit (Motion picture : 2012) 245 00 $a The Hobbit : an unexpected journey / $c directed by Peter Jackson *700 1 $i Motion picture adaptation of (work)$a Tolkien, J. R. R. $q (John Ronald Reuel), $d 1892 -1973). $t Hobbit.

Related expressions RDA 26. 1 ¡ Common expression relationships: ¡ l l l Whole-part Related expressions RDA 26. 1 ¡ Common expression relationships: ¡ l l l Whole-part (e. g. , translations in a compilation) Revisions Editions Translations Language editions Abridgements 35

Related expressions: LC core LCPS 26. 1 ¡ LC core expression relationships: l l Related expressions: LC core LCPS 26. 1 ¡ LC core expression relationships: l l Whole-part relationships for expressions in a compilation (same policy as for works) Sequential serial relationships 36

Example 1: Whole-part expression Authorized access points for the expressions: 100 1# $a Petterson, Example 1: Whole-part expression Authorized access points for the expressions: 100 1# $a Petterson, Per, $d 1952245 10 $a Two Norwegian novels / $c Per Petterson. 505 0# $a Out stealing horses -- To Siberia. 700 12 $a Petterson, Per, $d 1952 - $t Ut og stjæle hester. $l English. 700 12 $a Petterson, Per, $d 1952 - $t Til Sibir. $l English. 740 02 $a Out stealing horses. 740 02 $a To Siberia. 37

Example 2: Related expression translation Authorized access point: 100 245 700 1# $a Brown, Example 2: Related expression translation Authorized access point: 100 245 700 1# $a Brown, Dan, $d 196410 $a Digital fortress. $l French 10 $a Forteresse digitale. 1# $i Translation of: $a Brown, Dan, $d 1964 - $t Digital fortress. 38

Example 3: Related expression translation Structured description in 500 field: 100 245 500 1# Example 3: Related expression translation Structured description in 500 field: 100 245 500 1# 10 10 ## $a Brown, Dan, $d 1964$a Digital fortress. $l French $a Forteresse digitale. $a Translation of: Digital fortress / Dan Brown. -- 1 st ed. -- New York : St. Martin’s Press, 1998. -- 371 pages ; 22 cm.

Example 4: Related expression translation Structured description in 765 field: 100 245 *765 1# Example 4: Related expression translation Structured description in 765 field: 100 245 *765 1# 10 10 0# $a Brown, Dan, $d 1964$a Digital fortress. $l French $a Forteresse digitale. $a Brown, Dan, 1964 - $t Digital fortress $b 1 st ed. $d New York : St. Martin’s Press, 1998 $h 371 pages ; 22 cm $w (DLC) 9703318 * 2 nd indicator “blank” = “Translation of” 40

Example 5: Related expression translation Unstructured description in 500 field: 100 245 500 1# Example 5: Related expression translation Unstructured description in 500 field: 100 245 500 1# 10 10 ## $a $a Brown, Dan, $d 1964 Digital fortress. $l French Forteresse digitale. Translation of the author’s novel Digital fortress. 41

Related manifestations ¡ RDA 27. 1 ¡ Common manifestation relationships: l l l ¡ Related manifestations ¡ RDA 27. 1 ¡ Common manifestation relationships: l l l ¡ Reproductions Different formats for same expression (e. g. , book vs. CD; book vs. PDF) Special issues LC core relationships: reproductions 42

Recording related manifestations ¡ Structured or unstructured description: l l l ¡ Linking entry Recording related manifestations ¡ Structured or unstructured description: l l l ¡ Linking entry fields: 775 or 776 5 XX Not by an authorized access point LC: cataloger judgment to use relationship designators in RDA appendix J. 4 in subfield $i if MARC content designation does not give relationship 43

Example: Related manifestations 245 00 $a Health statistics for elementary -school children. 264 #1 Example: Related manifestations 245 00 $a Health statistics for elementary -school children. 264 #1 $a Baltimore : $b Johns Hopkins University, $c 2009300 ## $a volumes ; $c 27 cm 776 08 $i Also issued as: $t Health statistics for elementary-school children $d Baltimore : Johns Hopkins University, 2009 - $h CD-ROMs : 4 3/4 in. 44

Reproductions: LC core ¡ LC: Generally, give information about the original in a linking Reproductions: LC core ¡ LC: Generally, give information about the original in a linking field (i. e. a structured description): l l ¡ MARC 775 field if same carrier 776 field if different carrier Use information as is from the record for the original l If detailed information is not available, give a bibliographic history note in a MARC 500 field (this is an unstructured 45 description)

Example: Reproduction Structured description including an identifier: 100 1# $a Ringwalt, J. Luther $q Example: Reproduction Structured description including an identifier: 100 1# $a Ringwalt, J. Luther $q (John Luther) 245 10 $a Anecdotes of General Ulysses S. Grant. 264 #1 $a Washington, D. C. : $b Library of Congress Preservation Microfilming Program, $c 1993. 300 ## $a 1 microfilm reel (118 pages) ; $c 35 mm 776 08 $i Reproduction of (manifestation): $a Ringwalt, J. Luther (John Luther) $t Anecdotes of General Ulysses S. Grant $d Philadelphia : J. B. Lippincott Company, 1886 $h 118 p. ; 18 cm. $n Call number of original: E 672. R 58 $w (DLC) 10032685 46

Related items RDA 28. 1 ¡ Common item relationships ¡ l l l ¡ Related items RDA 28. 1 ¡ Common item relationships ¡ l l l ¡ Reproduction of a specific copy “Bound with” Item added to copy of manifestation in a special collection Relationships that apply only to a single copy of the manifestation -so, usually local information 47

Recording Related items RDA 28. 1 Structured or unstructured description: l Linking entry fields: Recording Related items RDA 28. 1 Structured or unstructured description: l Linking entry fields: 7 XX l 5 XX (NLNZ uses 5 XX fields for these relationships in the AACR 2 environment) l Not by an authorized access point ¡ Cataloger judgment to use relationship designators in RDA appendix J. 5 in subfield $i if MARC content designation does not give relationship 48

Examples: Related items 501 $i Bound with: $a ______. $5 DLC 775 $i Reprint Examples: Related items 501 $i Bound with: $a ______. $5 DLC 775 $i Reprint of (item): $t Hiking in Unicoi State Park $d Helen, GA : RST Publishers, 1955 $h 22 p. : ill. ; 19 cm. 49

Summary Related resources LC core: ¡ Works and Expressions: l l ¡ Manifestations: l Summary Related resources LC core: ¡ Works and Expressions: l l ¡ Manifestations: l ¡ Whole part compilations Serial sequential relationships Reproductions Items: l l “Bound withs” Reproductions 50

4. Relationships between persons, families, and corporate bodies Entities in relationships: Group 2 ¡ 4. Relationships between persons, families, and corporate bodies Entities in relationships: Group 2 ¡ Relationships in authority records: ¡ l l l Related persons (ch. 30) Related families (ch. 31) Related corporate bodies (ch. 32) 51

What’s really important Identify relationships for the resource you describe ¡ Determine which ones What’s really important Identify relationships for the resource you describe ¡ Determine which ones are important ¡ Work out how to record those using RDA instructions and MARC coding ¡ Contribute your ideas for NLNZ policy on criteria for relationships ¡

Exercise Complete the Module 5 exercise ¡ Record relationships for the resource(s) you have Exercise Complete the Module 5 exercise ¡ Record relationships for the resource(s) you have been describing ¡