LC Training for RDA Resource Description Access

LC Training for RDA: Resource Description & Access Relationships in RDA -- in bibliographic records and in authority records Cooperative and Instructional Programs Division Library of Congress Sept. 2012

Learning Objectives for Module 4 -Relationships in RDA Understand the basics of relationships in RDA ¡ Determine the relationships that we will code here at UCSD ¡ Express relationships correctly in bibliographic records ¡ 2

Outline for today 1. 2. 3. 4. Introduction: Basics of relationships in RDA Relationships between People and Resources Relationships within Resources: works, expressions, manifestations, items Relationships within People: persons, families and corporate bodies 3

Basics of relationships 1. What are relationships? 2. Why relationships? Expressing Relationships: Helps users find what they want! 4

Basics of relationships Entity – relationship – Entity “Name” is the creator of “Work” “Adolfo Tarango” is the creator of “Developing and Managing Electronic Journal Collections” “Work” is a commentary on “Work” “There is nothing like a Dane!” is a commentary on “Hamlet” “Corporate Name A” is the earlier name of “Corporate Name B” “Center for Music Experiment” is the earlier name of “Center for Computing and the Arts” 5

RDA 18. 1. 6 Relationship Designator The term relationship designator refers to a designator that indicates the nature of the relationship between a resource and a person, family, or corporate body associated with that resource represented by an authorized access point and/or identifier. 6

Entities being related Relationships between: 1. Resources and associated persons, families, and corporate bodies [Shi Deng is the author of Glossary of Library and Information Science, English-Chinese, Chinese-English] 2. Resources (works, expressions, manifestations, items) [The Daily Guardian is the earlier name of the UCSD Guardian] 3. Persons, families, corporate bodies [Charles Lutwidge Dodgson also published under the identity Lewis Carroll] 7

RDA 18. 2 Functional Objectives and Principles ¡ ¡ The data recorded to reflect relationships … should enable the user to find all resources associated with a particular person, family, or corporate body. … the data should reflect all significant relationships between a resource and persons, families, and corporate bodies associated with that resource. 8

Relationships in RDA ¡ Chapters 18 -22, Appendix I l ¡ Chapters 24 -28, Appendix J l ¡ Resource and associated persons, families, corporate bodies Between resources (works, expressions, manifestations, items) Chapters 29 -32, Appendix K l Between persons, families, corporate bodies 9

[Screen image from the RDA Toolkit (www. rdatoolkit. org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)] 10

Relationship designators ¡ RDA appendices I, J, and K l ¡ Not closed lists If needed term is missing: l l l Identify the needed term and use it in your bib record Notify your Unit Head will follow PCC process to have term fast-tracked through the formal JSC process to be added to the appendix and the vocabulary 11

Methods to express relationships 1. Authorized access point 110 2# $a Society of Linguists, $e author 2. Structured description 776 08 $i Also issued as: $t Health statistics 3. Unstructured description 500 ## $a Translation of the author’s novel Digital fortress 12

Designation of relationships in MARC bibliographic records $e of 100 -110 and 700 -710 l $j of 111 and 711 l $i of 700 -730 l $i of 76 X-78 X linking entry fields l MARC 21 coding (e. g. , 780 00 “continues”; 785 00 “continued by”) l MARC 21 264 fields l 13

Citing another resource: Authorized access points In MARC 700 -730 fields: l l Give the form represented by NAR* If there is no NAR, create one (NACO catalogers) * Exception: Do not use AACR 2 NAR with “Polyglot” or more than one language in subfield $l for multiple expressions. 14

Citing another resource: Linking entry fields In MARC 760 -787 fields: ¡ Copy and paste what is in the existing record for that resource and adjust the subfield coding as appropriate 15

Designation of relationships in MARC authority records ¡ In authority records, relationships are shown in: l l ¡ 500 $w and 663 510 $w Optional relationships can be added in 5 XX $w r $i (more on this later) 16

Summary You have been recording relationships in AACR 2 ¡ There are some new concepts about relating entities in RDA ¡ Relationships are recorded as authorized access points, notes, and linking fields ¡ UCSD follows PCC practices ¡ 17

Persons/families/bodies and resources Creators and others associated with works (ch. 19) ¡ Contributors associated with expressions (ch. 20) ¡ Manufacturers, publishers, distributors associated with manifestations (ch. 21) ¡ Owners, annotator, autographer, etc. associated with items (ch. 22) ¡ 18

Creator relationships Persons/families/bodies related to works l l l author compiler filmmaker interviewer programmer and others … (RDA Appendix I) 19

Creator relationships (con’t) LC catalogers will (according to LC-PCC PS 19. 2): l l ¡ Give first creator with principal responsibility (1 xx field) If multiple creators associated with the work are present, apply cataloger judgment to give more than the first (7 xx fields) UCSD catalogers will follow the same practice l Also include specific $e with term from Appendix I in both 1 xx and 7 xx 20

Creator relationships in bibliographic records ¡ Give as authorized access point in MARC 1 XX field (and 7 XX field if more than one creator or if “other” associated with work) in bibliographic record ¡ Relationship designators from RDA appendix I. 2 in subfield $e of 1 XX and 7 XX field l l Not a closed list Do not include $e in name authority record 21

Example Creator work relationship 110 $a Society of Linguists, $e author. 710 $a Linguists International, $e author. 100 $a Glass, Philip, $e composer. 110 $a Virginia, $e enacting jurisdiction. 22

Example Others associated with works (19. 3): 710 $a U. S. Geology Society, $e issuing body. 710 $a ABC Institute, $e sponsoring body. 23

Contributor relationships Persons/families/bodies related to expressions l l l Translators Editors of compilations Performers Illustrators Arrangers of music Compilers 24

Contributor relationships (cont. ) ¡ LC catalogers: l ¡ Give the first illustrator of resources intended for children as an authorized access point in a MARC 7 XX field in bibliographic record, and add the relationship designator $e illustrator UCSD catalogers: l Follow broader PCC practice, which strongly encourages coding the $e relationship designator for all contributors 25

Example 1: Contributor relationships 100 1# $a Wood, Audrey, $e author 245 14 $a The napping house / $c Audrey Wood ; illustrated by Don Wood. 700 1# $a Wood, Don, $e illustrator. 26

Example 2: Contributor relationships 100 1# $a Lindgren, Astrid, $d 1907 -2002, $e author. 240 10 $a Pippi Långstrump. $l English 245 10 $a Pippi Longstocking / $c Astrid Lindgren ; translated by Tiina Nunnally. 700 1# $a Nunnally, Tiina, $d 1952 - $e translator. 27

Example 3: Contributor relationships 245 $a Favorite American music / $c performed by the Baltimore Symphony Orchestra with Marin Alsop conducting. . 505 $a. . . 710 $a Baltimore Symphony Orchestra, $e performer. 700 $a Alsop, Marin, $e conductor. * * Could have used the more general “$e performer” for Alsop. 28

Relationship Designators for Bibliographic Records -- Quiz RDA Bibliographic Record: 100 1# $a Mishima, Yukio, $d 1925 -1970, $e author. 240 10 $a Shiosai. $l English 245 14 $a The Sound of waves / $c Yukio Mishima; translated by Meredith Weatherby. 700 1# $a Weatherby, Meredith, $e translator. Authority records: 100 1# $a Mishima, Yukio, $d 1925 -1970. $t Shiosai. $l English 100 1# $a Weatherby, Meredith 29

Open Metadata Registry metadataregistry. org 30

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Relationships to manifestations Persons/families/bodies related to manifestations (RDA 21. 0, Appendix I. 4) l l Producers Publishers (e. g. , broadcasters) Manufacturers (e. g. , engravers, printers) Distributors (e. g. , film distributor) 32

Relationships designators for persons/families/bodies associated with manifestations l l Few terms are listed in Appendix I. 4 The terms: “producer, ” “publisher, ” “manufacturer, ” “distributor” are separate elements (264 field) and thus are not given in subfield $e of 7 XX field 33

Examples: Relationships to manifestations 264 #1 $a Bethesda : $b NIH, $c 2008. 710 2# $a National Institutes of Health (U. S. ), $e broadcaster. 264 #1 $a St. Paul : $b West Publishing Company, $c 2011710 2# $a West Publishing Company. * * “Publisher” isn’t used as an RDA relationship designator because that relationship is an element (264 field). 34

Relationships to items Persons/families/bodies related to items (RDA 22. 0, Appendix I. 5) l l l Owners Custodians Curators LC: cataloger judgment ¡ UCSD: Mostly for gifts and special collections. For now, continue to code as 790 field and use RDA relationship designator in $e ¡ 35

Examples: Relationships to items LC: 500 $a University Library's copy has ms. notes by author on endpapers. $5 Ia. H 700 $a Smiley, Jane, $e annotator UCSD: 590 $a UCSD copy has ms. notes by author on endpapers. 790 $a Smiley, Jane $e annotator 36

Examples: Relationships to items LC: 541 $c Gift; $a John Jefferson; $d 2011. $5 DLC 700 $a Jefferson, John, $e donor. UCSD: 790 $a Jefferson, John $e donor 37

Summary Work: o Code authorized access points for creators and include $e with term from Appendix I Expression: o Code authorized access points for contributors and include $e with term from Appendix I Manifestation: Unlikely to be needed; cataloger judgment Item: For local gifts and special collections 38

Relationships between resources Relationships between works, expressions, manifestations, and items ¡ Relationships in bibliographic and/or authority records: l l Related works (ch. 25) Related expressions (ch. 26) Related manifestations (ch. 27) Related items (ch. 28) 39

Related works RDA 25. 1 ¡ Common work relationships: ¡ l Whole-part, e. g. , Works in a compilation ¡ Chapters in a book ¡ l l l Adaptations Supplements Sequential relationships (e. g. , earlier and later serials) 40

Related works LC catalogers are only required to code (LCPS 25. 1): Whole-part relationships for works in a compilation l Sequential serial relationships l PCC catalogers generally follow LC practice UCSD catalogers may use cataloger judgment to apply more broadly. 41

Whole-part relationships for compilations ¡ LC: Give MARC 505 contents note unless contents indicated in another part of the description (e. g. , in MARC 245 $a because no collective title present) or unless burdensome ¡ LC: Give one MARC 7 XX analytical authorized access point; cataloger judgment if additional 7 XX fields for other works ¡ Don’t give analytical authorized access points for some works: anthologies of poetry, conference proceedings, hymnals, journals, interviews, etc. – LCPS 25. 1 42

Example: Whole-part work Authorized access points for the works: 100 1# $a Shakespeare, William, 1616. 245 10 $a Hamlet ; $b King Lear William Shakespeare. *700 12 $a Shakespeare, William, 1616. $t Hamlet. *700 12 $a Shakespeare, William, 1616. $t King Lear. $d 1564/ $c $d 1564 - * 2 nd indicator in 700 indicates the relationship “Contains” 43

Example: serial related works Structured descriptions and three identifiers each: 245 00 $a TCA journal. 785 00 $t Journal of professional counseling, practice, theory, & research $x 15566382 $w (DLC) 2005205756 $w (OCo. LC) 55891574 245 00 $a Journal of professional counseling, practice, theory, & research. 780 00 $t TCA journal $x 1556 -4223 $w (DLC) 93645762 $w (OCo. LC) 26906768 785 indicators 00 = relationship “Continued by” 780 indicators 00 = relationship “Continues” 44

Authority record, work relationship 046 ## $k 1944 100 1# $a Chase, Mary, $d 1907 -1981. $t Harvey 380 ## $a Play 530 #0 $w r $i Adapted as a motion picture (work): $a Harvey (Motion picture) 670 ## $a Harvey, 1950. 670 ## $a Wikipedia, Jan. 6, 2011 $b (Harvey; Pulitzer Prize-winning play by Mary Chase; premiered in 1944) 45

Related expressions RDA 26. 1 ¡ Common expression relationships: ¡ l l l Whole-part (e. g. , translations in a compilation) Revisions Editions Translations Language editions Abridgements 46

Related expressions Like work relationships, LC limits their requirements for relationships between expressions (LC PS 26. 1): l l Whole-part relationships for expressions in a compilation (same policy as for works) Sequential serial relationships 47

Example 1: Whole-part expression Authorized access points for the expressions: 100 1# $a Petterson, Per, $d 1952245 10 $a Two Norwegian novels / $c Per Petterson. 505 0# $a Out stealing horses -- To Siberia. 700 12 $a Petterson, Per, $d 1952 - $t Ut og stjæle hester. $l English. 700 12 $a Petterson, Per, $d 1952 - $t Til Sibir. $l English. 740 02 $a Out stealing horses. 740 02 $a To Siberia. 48

Example 2: serial related expression Structured description for other language edition: 130 0# $a Revista de política y derecho ambientales en América Latina y el Caribe. $l English. 245 10 $a Journal of environmental policy and law in Latin America and the Caribbean. 775 08 $i Issued also in Spanish under title: $t Revista de política y derecho ambientales en América Latina y el Caribe. 49

Example 3: Related expression translation Authorized access point: 100 245 700 1# 10 10 1# $a Brown, Dan, $d 1964$a Digital fortress. $l French $a Forteresse digitale. $i Translation of: $a Brown, Dan, $d 1964 - $t Digital fortress. 50

Example 4: Related expression translation Structured description in 500 field: 100 245 500 1# 10 10 ## $a Brown, Dan, $d 1964$a Digital fortress. $l French $a Forteresse digitale. $a Translation of: Digital fortress / Dan Brown. -- 1 st ed. -- New York : St. Martin’s Press, 1998. -- 371 pages ; 22 cm.

Example 5: Related expression translation Structured description in 765 field: 100 245 *765 1# 10 10 0# $a Brown, Dan, $d 1964$a Digital fortress. $l French $a Forteresse digitale. $a Brown, Dan, 1964 - $t Digital fortress $b 1 st ed. $d New York : St. Martin’s Press, 1998 $h 371 pages ; 22 cm $w (DLC) 9703318 * 2 nd indicator “blank” = “Translation of” 52

Example 6: Related expression translation Unstructured description in 500 field: 100 245 500 1# 10 10 ## $a $a Brown, Dan, $d 1964 Digital fortress. $l French Forteresse digitale. Translation of the author’s novel Digital fortress. 53

Related manifestations Common manifestation relationships: l l l ¡ Reproductions Different formats for same expression (e. g. , print vs. CD; print vs. PDF, print vs. online) Special issues Required for reproductions; see LCPCC PS 27. 1 54

Recording related manifestations ¡ Structured or unstructured description: l l l ¡ Linking entry fields: 775 or 776 5 XX Not by an authorized access point LC: cataloger judgment to use relationship designators in RDA appendix J. 4 in subfield $i if MARC content designation does not give relationship 55

Example: Related manifestations 245 00 $a Health statistics for elementary -school children. 264 #1 $a Baltimore : $b Johns Hopkins University, $c 2009300 ## $a volumes ; $c 27 cm 776 08 $i Also issued as: $t Health statistics for elementary-school children $d Baltimore : Johns Hopkins University, 2009 - $h CD-ROMs : 4 3/4 in. 56

Reproductions: LC core ¡ LC: Generally, give information about the original in a linking field: l l ¡ MARC 775 field if same carrier 776 field if different carrier Use information as is from the record for the original l If detailed information is not available, give a bibliographic history note in a MARC 500 field 57

Reproductions: LC core (con’t) ¡ If a reproduction is a compilation, generally l l do not give MARC 775 or 776 linking fields for each work/expression in the compilation, and do not give bibliographic history notes for each work/expression in the compilation 58

Example: Reproduction Structured description including an identifier: 100 1# $a Ringwalt, J. Luther $q (John Luther) 245 10 $a Anecdotes of General Ulysses S. Grant. 264 #1 $a Washington, D. C. : $b Library of Congress Preservation Microfilming Program, $c 1993. 300 ## $a 1 microfilm reel (118 pages) ; $c 35 mm 776 08 $i Reproduction of (manifestation): $a Ringwalt, J. Luther (John Luther) $t Anecdotes of General Ulysses S. Grant $d Philadelphia : J. B. Lippincott Company, 1886 $h 118 p. ; 18 cm. $n Call number of original: E 672. R 58 $w (DLC) 10032685 59

Related items RDA 28. 1 ¡ Common item relationships ¡ l l l ¡ Reproduction of a specific copy “Bound with” Item added to copy of manifestation in a special collection Relationships that apply only to a single copy of the manifestation -- so, usually local information 60

Related item ¡ LC catalogers are required to code related item relationships for: l l l Reproductions Special relationships for rare materials as warranted “Bound withs” 61

Recording Related items RDA 28. 1 Structured or unstructured description: l Linking entry fields: 7 XX l 5 XX l Not by an authorized access point ¡ Cataloger judgment to use relationship designators in RDA appendix J. 5 in subfield $i if MARC content designation does not give relationship 62

Examples: Related items 501 $i Bound with: $a ______. $5 DLC 775 $i Reprint of (item): $t Hiking in Unicoi State Park $d Helen, GA : RST Publishers, 1955 $h 22 p. : ill. ; 19 cm. 63

Summary Related resources LC core: o Works and Expressions: l l ¡ Manifestations: l ¡ Whole part compilations Serial sequential relationships Reproductions Items: l l “Bound withs” Reproductions 64

Relationships between persons, families, and corporate bodies Entities in relationships: Group 2 ¡ Relationships in authority records: ¡ l l l Related persons (ch. 30) Related families (ch. 31) Related corporate bodies (ch. 32) 65

Relationships between persons, families, and corporate bodies ¡ LC catalogers focus on: l Different identities for persons l Immediately preceding/succeeding corporate bodies 66

LC policy for different identities ¡ ¡ 2 identities: use a 500 field in each NAR 3 or more identities: use a 663 field with $w nnnc in 500 fields (see DCM Z 1 yellow page) 67

Example: 2 identities 100 1# $a King, Stephen 500 1# $a Bachman, Richard 100 1# $a Bachman, Richard 500 1# $a King, Stephen 68

Examples: 3+ different identities Authorized access point in authority records: 100 1# $a Twain, Mark, $d 1835 -1910 500 1# $w nnnc $a Clemens, Samuel, $d 1835 -1910 500 1# $w nnnc $a Snodgrass, Quintus Curtius, $d 1835 -1910 663 ## $a For works of this author written under other names, search also under $b Clemens, Samuel Langhorne, 1835 -1910, $b Snodgrass, Quintus Curtius, 1835 -1910 100 1# $a Clemens, Samuel, $d 1835 -1910 500 1# $w nnnc $a Twain, Mark, $d 1835 -1910 663 ## $a For a listing of the names used by this author, search also under: $b Twain, Mark, 1835 -1910 69

Example: related corporate bodies Giving specific relationship in $w: 110 2# $a Library of Congress. $b Policy and Standards Division 510 2# $w a $a Library of Congress. $b Cataloging Policy and Support Office 110 2# $a Library of Congress. $b Cataloging Policy and Support Office 510 2# $w b $a Library of Congress. $b Policy and Standards Division 70

Other relationships ¡ LC instructs its catalogers on giving other relationships in name authority records: l l Cataloger judgment to give relationship designator from RDA appendix K in subfield $i to identify specific relationship Need value “r” in subfield $w if using subfield $i 71

Examples: person related to corporate body or family 100 1# $a Garr, Arnold K. 510 2# $w r $i Employer: $a Brigham Young University 100 1# $a Carroll, Charles N. $q (Charles Nagus), $d 1817 -1902 500 3# $w r $i Descendants: $a Carroll (Family : $g Carroll, Charles N. (Charles Negus), 1817 -1902) 72

EXAMPLE M M

Summary LC catalogers will code relationships in authority records for: l l Different identities for persons Immediately preceding/succeeding non-conference corporate bodies 74

Summary Module 4: Relationships ¡ ¡ ¡ “Relate” is the second main goal of RDA (the first is identify) Relationships can be shown within and between FRBR Group 1 (work, expression, manifestation, item) and Group 2 (person, family, corporate body) entities Relationship designators in Appendices I, J, K 75

Module 4: Relationships in RDA Questions? 76