Labor Management Symposium – January 2011 Labor/Management Symposium 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Col Homer C. Rogers, Director of The Human Resources Office • • Welcome Housekeeping Negotiating team introduction Agenda – MG Debbie Ashenhurst - The future of partnership – Kathy Gulla – Pre-decisional involvement – Jeff Tanner and COL Homer Rogers - Summary of 20112014 Contractual changes – MG Ashenhurst and Jeff Tanner – Partnership successes – Kathy Gulla – Current JPEC Issues – Labor/Management Panel – Question and Answer session – Cpt Dan Roche – Updates on TPR 430 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Executive Order 13522 from President Obama - 9 December 2009 – Purpose: to establish a cooperative and productive form of labor-relations throughout the executive branch • Management and the union are to discuss workplace challenges and problems and endeavor to solve them jointly • Allow employees and their union to have predecisional involvement in all workplace matters to the fullest extent practicable “When called, we respond with ready units!”
Labor Management Symposium – January 2011 What is Pre-decisional Involvement? • Getting the union involved BEFORE you make the decision • Example: – “Union Rep, we have technicians who have deployed and I am going to change the work flows of this department. Do you have any issues with that? ” vs. – “Union Rep, several of our technicians have been deployed and we need to do something different with the assignment of work. I would like to sit down with you and talk about this issue. ” “When called, we respond with ready units!”
Labor Management Symposium – January 2011 The Adjutant General MG Debbie A. Ashenhurst “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Pre-Decisional Involvement • Added in negotiations to JPEC Letter 11 -01 – Pre-decisional involvement does not have to stagnate your operation – Can be as simple as an Email/call to your local union rep – You may be doing this already “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Examples of when pre-decisional involvement is appropriate? – Facility closure and moves – Contemplation of disciplinary action – Change in schedule – Change in duties – Work flow changes – Departmental policy changes “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Old Concept/New Term • Southwest Airlines – One of the world’s most profitable airlines – Largest U. S. airline (measured by # of passengers) – Highly unionized (10 CBA’s, 85% of employees union members) – L/M Philosophy – “Learn and listen not just for the sake of being courteous, but with a goal of genuinely understanding and evaluating another point of view”. (http: //www. blogsouthwest. com/blog/laborrelations-southwest-airlines) “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Old Concept/New Term • COSTCO – America’s 6 th largest retailer – 6% turnover compared to retail industry average of 59% – Fiscal year 03 COSTO averaged individual employee productivity of $379, 090 in sales per associate outstripping its larger competitors like Walmart, Home Depot, Target and Kroger – L/M Philosophy – Encourage employees to make suggestions and air grievances. Entrepreneurial thinking is encouraged and rewarded. “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “Coming together is a beginning; keeping together is progress; working together is success”. Henry Ford “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Contract Changes January 2011 - January 2014 COL Homer C. Rogers, Director HRO Jeff Tanner, President, AFGE Local 3970 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 ARTICLE IV – SAFETY (no change) “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 ARTICLE X – ANNUAL AND ADMINISTRATIVE LEAVE (no change) ARTICLE XI – OFFICIAL TIME (no change) Union officials will be given the flexibility to take care of union business ARTICLE XII – PERFORMANCE APPRAISALS (no change) TPR 430 and its Ohio Supplement have changed. Training will be presented throughout the state in February and March ARTICLE XIII – SENIORITY (no change) ARTICLE XIV - REDUCTION IN FORCE (TPR change only) ARTICLE XV – DISCIPLINE (no change) “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Summary of Changes to Article XVI • The grievance is “owned” by the grievant. The grievance remains active until he/she is satisfied with the outcome or a final decision is made by the TAG • Grievance process is no longer within the Local Partnership Councils (LPCs) • LPC’s can still address all issues, but once a grievance is officially filed it is removed from the LPC Agenda • Potentially a 6 step process • All possible attempts should be made to resolve at the lowest level “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Summary of Changes to Article XVI(cont’d) • Not intended to be used as a “sneak attack”. The contract language includes: “Potential problems and concerns must be identified and communicated as they occur. Poor communication will lead to misunderstanding, unhelpful emotions and destructive outcomes” “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Summary of Changes to Article XVI(cont’d) • Informal stage = Step 1 • Not necessarily in writing (but could be) • Filed within 60 days of the event giving rise to the grievance (statute of limitations) • Filed with the immediate supervisor or level of command where the conflict exists • Must be resolved within 30 days of filing date or is considered dropped or may move on to Step 2 • Labor Representative may be involved “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Summary of Changes to Article XVI(cont’d) • Step 2 • Grievance now becomes “formal” • Must be in writing • Filed no later than 31 st day after Step One filing or as soon as it is determined resolution is not possible at that level • Filed with the immediate supervisor or next level of command • Must be resolved within 20 days of filing date or is considered dropped or may move on to Step 3 • Labor Representative must be involved at this stage “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Summary of Changes to Article XVI(cont’d) • Step 3 • Must be in writing • Filed no later than the 21 st day after Step Two filing or as soon as it is determined resolution is not possible at that level • Filed with the HRO • Must be resolved within 20 days of filing date or is considered dropped or may move on to Step 4 • Union VP and/or President must be involved at this stage • HRO and Union Officer determines appropriate level of management to involve and attempts resolution with parties “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Summary of Changes to Article XVI(cont’d) • Step 4 • Must be in writing • Filed no later than the 21 st day after Step Three filing or as soon as it is determined resolution is not possible at that level • Filed with the appropriate ATAG • Must be resolved within 20 days of filing date or is considered dropped or may move on to Step 5 • Union VP and/or President must be involved at this stage “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Summary of Changes to Article XVI(cont’d) • Step 5 • Filed with the TAG • Positions from Step 4 management official and union official are submitted for review • A face to face meeting may be requested by either party • Filed no later than the 21 st day after Step Four filing or as soon as it is determined resolution is not possible at that level • TAG will make final decision for resolution “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Summary of Changes to Article XVI(cont’d) • Step 6 – Arbitration with The Federal Labor Relations Authority • Outside of the Ohio National Guard “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Article XVII – Workplace Smoking Accommodations (no change) “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Article XIX – Agreement Duration, Modification, Renewal, the Precedence of Regulations – • Contract expires Jan 2014 • 2010 Negotiating Team added “When called, we respond with ready units!”
Labor Management Symposium – January 2011 JPEC Letter 01 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 JPEC Letter 02 – L/M Coordination Regarding Advertising Bargaining Unit Positions and Hiring/Promoting Procedures (No change) “When called, we respond with ready units!”
Labor Management Symposium – January 2011 JPEC Letter 03 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 JPEC Letter 04 – Guidelines for Service Component Partnership Executive Council (No change) “When called, we respond with ready units!”
Labor Management Symposium – January 2011 JPEC Letter 05 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 JPEC Letter 06 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Col Homer C. Rogers, Director of The Human Resources Office • Labor/Management Training for technician supervisors – Strategy – Timeline “When called, we respond with ready units!”
Labor Management Symposium – January 2011 MG Debbie Ashenhurst, The Adjutant General Jeff Tanner, President, AFGE Local 3970 • Partnership Successes • • • Transformation Workgroup negotiated procedures for RIFs. Conducted statewide service PEC symposiums, 2 Army and 4 Air. Conducted joint L/M training; IBB and Hiring Training. Implemented Ohio TPRs (430, 351), published a Merit Placement Plan and new Tech Handbook. Completed all technician appraisals. Trained facilitators for all LPC, Service and Joint PECs. Published FECA charter. Published updated physical fitness policy memo. Army Maintenance Facilities Sub-Working Group. Joint LPC MOA which brought together 3 LPCs developed a process which allowed joint service issues to be addressed at the local level. Warrant Officer Program - Army PEC negotiated an agreement for how we assign techs to positions of increased responsibility HRO and labor worked on several projects relocating SMO techs in the Columbus Metro area. “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Kathy Gulla, Labor Relations Specialist, HRO • Current JPEC Issues – Rewards system for labor-management success – Emphasis on need for maximum flexibility to allow labor representatives to conduct official business – Employee Assistance Programs for non-dual status – Administrative Leave for death of immediate family member – Grievance Form/Tracking sheet “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Question and Answer • For Management – – MG Debbie Ashenhurst, The Adjutant General Col Mark Bartman, Assistant Adjutant General, Air COL John Harris, Assistant Adjutant General, Army COL Homer Rogers, Director HRO • For Local 3970 – – Jeff Tanner, President, AFGE Mike Dohrman, Secretary/Treasurer, AFGE Justin Willie, VP Army Surface Maintenance, AFGE John Gibson, VP 121 st, AFGE “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Ohio National Guard Familiarization Training Ohio Technician Personnel Regulation (TPR) 430 & Performance Appraisal Application (PAA) 47 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Overview • • • TPR 430 Process & Delta Performance Appraisal Application Training Plan POCs Questions 48 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 49 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 TPR 430 No Change: • Level 1 thru 5 Rating Pattern • Birth Month Appraisal Cycle • 120 day minimum rating period • Postpone appraisal in limited circumstances • Basis for performance based awards • PIP recommended for marginal performance, required for unacceptable performance • Performance based actions include reassignment, change to lower grade, removal • Appeals processes clarified Changes: • Critical Elements and Standards must be written in combination • Supervisory Critical Element includes EEO/EO, managing performance, upholding merit principles, and workplace safety Interim Review NGB Form 430 includes all parts of the performance management process, and is completed online Alignment with mission goals No more 10 -Month Probationary Retention Appraisals (Notification is through My Workplace) • • 50 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Performance Appraisal Application (PAA) • An automated tool to manage the performance management process • My. Biz for employees • My. Workplace for supervisors/rating officials 51 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 What is My Biz / My Workplace? “Military info” “Technician Info” TECH 52 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 PAA Access • My. Biz/My. Workplace login: – https: //compo. dcpds. cpms. osd. mil • Select your non-email certificate • Password and username: SSN with hyphens • Select My. Biz > Update My Information – Enter email address (. mil) and emergency contact info • Technicians stay in My. Biz and select the PAA to perform your actions • Rating Officials and Higher Level Reviewers go to My. Workplace and then to PAA to perform your actions 53 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Performance Appraisal Application • Entire process for building performance plans, reviewing interim progress, doing self assessments & completing annual appraisals (or closeouts) • Happens online & updates the HR system automatically, no paper copies to HRO • Interactive processes for Technician, Rating Official & Approving Official 54 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Training Plan • Audience • All full-time technicians (Army and Air) • All supervisors of technicians • Training Session • ½ day • Includes Power. Point Familiarization briefing and (technology allowing) a navigation session/guided tour through the PAA • Training Dates • February and March delivered on site • Posted on http: //www. ong. ohio. gov/hro/ 55 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Requirements • • Complete the mandatory familiarization training Draft a performance plan NLT 30 May 2011 HRO will track all trainees by name Training objective will be accomplished when a performance plan is drafted in the PAA 56 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Follow-on • Supervisors will be responsible to provide familiarization training to new employees • Ongoing training will be included in the Technician Personnel Management Course • New technicians will be introduced to PAA at NEO • All training materials will be posted to the HRO website at www. ong. ohio/gov/hro • HRO personnel will be available for ongoing assistance 57 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Points of Contact Technician Manager: Capt Daniel Roche, dan. roche@us. army. mil PAA Training Team: CW 3 Carmen Davis, carmen. davis@us. army. mil CW 3 Rose Metoxen, rosalie. metoxen@us. army. mil Mrs. Dana Pharis, dana. pharis@us. army. mil Mr. Dale Paul, dale. paul@us. army. mil HRO CUSTOMER SERVICE: 614 -336 -7051 58 “When called, we respond with ready units!”
Labor Management Symposium – January 2011 Questions 59 “When called, we respond with ready units!”
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