Kofax Transformation David Wright Sales Engineer Emerging Markets

Kofax Transformation David Wright, Sales Engineer Emerging Markets

Kofax Capture - The Operating System of Capture Extract • Key from image Separate • OCR Validate • ICR • OMR Developer Community Collect Deliver • ECM Developer Community • Workflow • ERP 50+ Registered Custom Modules • CRM 50+ Registered Export Connectors

Kofax Virtual Rescan (VRS) Original without Virtual Re. Scan with Virtual Re. Scan

Kofax Capture - The Operating System of Capture Extract • Key from image Separate • OCR Validate • ICR • OMR Developer Community Deliver Collect • ECM Developer Community • Workflow • ERP 50+ Registered Custom Modules • CRM Auto-Separate ? ? Auto-Extract Auto-Classify Invoice Contract Order 50+ Registered Export Connectors

Kofax Transformation is Intelligence Cognitive Capabilities Technical Equivalence • Concept Formation • Generalization • Remember • Identify • Classification • Clustering • Associative Matching • Extraction • Comprehending Intelligence • Automated processes

Document Types Structured • We know where everything is on page • Forms Semi-structured • We know what is on page, but not • where Invoices Unstructured • We don‘t know what is on page • Email, letters Fax

Kofax Transformation Customers 490 customers 264 million documents per year • 3 customer types 67% growth 2006 -2008 • Small <30, 000 to 100, 000 docs/year • Medium ~300, 000 docs/year • Enterprise >1, 000 docs/year • Our solutions • Document classification • Workflow automation • Mailroom automation • Forms processing • Fax processing • Invoice, orders, accounts payable Most complete Scalable Transformation Product on the market

Invoice Capture Process Inv oice þ Document preparation Scan with VRS Validation Transformation Invoice Online Learning Export & Release: DMS, ERP, Workflow

Extract Data Invoice number and date Master data of supplier Name and complete address of buyer VAT number of supplier and buyer (the latter depending on country and gross amount) Delivery date of goods/services PO number Line items: description of goods, quantity, VAT rate, unit and total price Currency, subtotal, VAT rate, VAT amount, total Bank details, terms of payment

Intelligent solution • 70% invoice header data extraction out-of-the-box • Invoices knowledge base (pre-trained) • Uses an template / template-free approach, using rules powerful enough to work across all invoices • Learn by example extraction technology • Improve real-time extraction • Table line item extraction for 3 way matching • Full international support • 140 recognition languages • Unicode for European, Cyrillic and Asian countries

Additional Benefits for the Customer • Reduced AP labor (time saving) • Significant cost reduction • Higher supplier satisfaction due to quicker processing of the invoices • Higher employee satisfaction

Business Challenges Do you recognize these business pains? No automated matching of invoice because of • Data errors • Business Logic errors • Invoice conformity issues • Extraction related issues Accounts personnel has to manually fix the problem • place outbound calls to supplier, purchasing department, internal buyer, . … (EUR 7+ per call) Phase 5: Improve Data Quality

Calculating Savings Approx. Savings per invoice: Control paper flow: EUR 7+ Reduce Manual Labor: EUR 1+ Enhance process transparancy : EUR 1+ Add Electronic: EUR 1+ Improve Data Quality: EUR 2+ Automatic Feedback & Issue resolution: EUR 3+ = Approx. savings from EUR 15 per invoice Reduction of errors & dispute costs with each phase

Reasons for Automation - Kofax Solution Customer needs Benefits provided by Invoice Processing Solution Changing Role of Accounts Focus on core business Payables Reduced workload due to automation Need for Cost Reduction of overhead, process and IT costs Shareholder Proper closing of the accounts, Responsibilities- erratic correct financial statements reporting Transparency Awareness of the current status of the invoice Compliance Regulations The entire process is stored and traceable High ROI and low TCO High ROI, easy to train system without any IT intervention

Kofax Enterprise Mailroom Solution • What is it? • Who is it from? Germany • What information is in it? • 30 million pages per year • Who do I send it to? • mail – fax – email • 91 document types • 24 Transformation Servers • 400 validation stations • Results • Credit application approval in 10 • • minutes, other docs in 24 h. 100% increase in productivity ROI in 3 months. Improved Customer Service Scalable – business can grow • 2008 – 300 new document types