KM 3 Ne T 16 04 2007 Pylos

KM 3 Ne. T, 16. 04. 2007, Pylos KM 3 Ne. T Management & Reporting Dr. Roland Klein Project Office KM 3 Ne. T roland. klein@fim. uni-erlangen. de www. fim. uni-erlangen. de © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos 1 st Year Report Due 45 days after end of P 1 (2007 -0317) Two major sections : Activity report (milestones achieved, …) Management (financial) report (forms C, …) Corrections -> 2 nd prefinancing © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos 1 st Year Report – Activity Report Summary of the work of every WP Max. detail level: subtasks WP-coordinators delivered: report of work status of milestones (*) deliverables or its status (*) information about WP – meetings (*) Each Contractor provided: personnel effort per contract partner involved in the WP (*) Use and dissemination of knowledge -----(*) KM 3 Ne. T project portal should be used for input © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos 1 st Year Report – Financial Information Every Contractor (should use project portal): Justification of the resources (per WP) • travel, equipment, subcontracting, other costs • personnel effort (costs and person months) Form C (=summary of the expenses) Summary table of the forms C (generated automatically) Summary table of the distribution of the EC financial contribution (project office), © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos Further Reports 2 nd reporting period (P 2): 2007 -02 -01 to 2008 -01 -31 Internal minor intermediate report planned in month 18 (update of the information in project portal) Audit Certificate (about 15 partners will need it for the 1 st or the 2 nd report) is to be submitted if the request for Community financial contribution exceeds 150. 000 Euros (summed up per contractor and periods) is to be submitted at least with the last project report the costs for this Certificate must be stated in the following period (as the costs occur in this period) © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos Management Money requested for P 1: 2. 24 Mio Euro (planned 3. 02 Mio) Mid term review of KM 3 Ne. T Minor intermediate report planned before the review: update in project portal: milestones, deliverables, meetings no description of work © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos KM 3 Ne. T Project Portal - General >300 registered participants http: //www. km 3 net-portal. org various functions: Communication & collaboration: mail lists, Information: contact adresses, . . . Management: reporting, . . . © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos Project Portal – Communication & Collaboration Email addresses, public mailing lists (WP lists, scientific list, …) mail archives private email adresses Discussion fora for WPs financial forum Document sharing © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos Project Portal - Information Contact addresses of KM 3 Ne. T members Documents, Current WP presentations Calendar Links to important KM 3 Ne. T websites Comfortable conference tool (indico) © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos Project Portal - Management Documents contract and appendices, guidelines Work plan WPs, tasks, subtasks Coordination of appointments: meet-omatic, calendar, deadlines Reporting © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos Project Portal - Reporting input for activities • meetings, milestones, deliverables • person months (personnel effort) per WP financial input • personnel effort, input of other costs Summary reports (Output) activity report (PM, meetings, milestones, deliverables) financial reports (Form C, Justifications, Summary) © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos Project Portal – Benefits easy and comfortable to use – an online help system (general and context-sensitive) is available extensive information about various KM 3 Ne. T issues (all in one place) support of management and coordination © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos KM 3 Net Project Portal - important Keep ALWAYS updated all information related to your organisation Make sure that all people involved in the project has got an account in the portal Update your personal information PLEASE use the project portal The reporting area is mandatory for further reports © FIM-New. Learning 2007

KM 3 Ne. T, 16. 04. 2007, Pylos Thank You © FIM-New. Learning 2007