Kiev, 18 October 2011 “Single Window” Concept: a Key Tool of Trade Facilitation and Proper Management Mario Apostolov, Regional Adviser for Trade of UN EEC mario. apostolov@unece. org
PROBLEM: . One Foreign trade operation requires filling in of ≈ 40 documents with repeated information => The procedure and documents require simplification and decrease of their quantity ▼ “Single Window” (SW) is a system enabling all the players of the foreign economic activity to provide the required information simultaneously, to one place, in a standard form and to one and the same agency. Recommendation # 33 of UN EEC: http: //www. unece. org/fileadmin/DAM/cefact/recommendatio ns/rec 33_trd 352 r. pdf
“Single Window” (Fig. 33) on the state level Trade operators and control bodies may physically be present in various places, but the information flows between them are connected
“Single Window” Advantages Organisational and Political Instrument 1. For governmental bodies – an instrument of proper management Ø Ø Ø Efficient distribution of resources Better collectability of duties and taxes More assistance from business Security improvement (on the basis of risk analysis) Lesser corruption 2. For private business – efficiency Ø Ø Cost cutting due to reduction of the document preparation time Faster goods production Predictable and efficient explanation and application of rules More transparency
On the level of port servicing system ОТ К СЛУЖБА ЗДОРОВЬЯ ТАМОЖНЯ ВЛАДЕЛЕЦ ПРИСТАНИ СЛУЖБА ЗДОРОВЬЯ ПЕРЕВОЗЧИК ТАМОЖНЯ ПОГРУЗЧИК 1 0 0 ПЕРЕВОЗЧИК ПОГРУЗЧИК ВЛАДЕЛЕЦ ПРИСТАНИ FCPS ТАМОЖЕННы. Й БРОКЕР АДМИНИСТРАЦИЯ ПОРТА АГЕНТ ТРАНСП. КОМПАНИИ ПОЛУЧАТЕЛЬ ОТПРАВИТЕЛЬ A heap of papers 30% of mistakes Clearance ≈ 4 -5 days ТАМОЖЕННы. Й БРОКЕР АДМИНИСТРАЦИЯ ПОРТА АГЕНТ ТРАНСП. КОМПАНИИ ПОЛУЧАТЕЛЬ ОТПРАВИТЕЛЬ The processes of customs, export, import, etc. – all together; the documents are filled/filed at the same time, clearance ≈ 1 hour
Port Information Servicing System Before it was on the whole state level: • Form a favourable legislative base • Provide for the agencies’ information systems interaction the basis of international standards • Provide for political will and framework of implementation
Trade Information Flows B 2 G G 2 G B 2 B
VIKING Project Train KLAIPEDA─ MINSK─ KIEV─ ODESSA (ILYICHEVSK)
Certificate Customs data Railway data Road transportation data ИМО-ФАЛ данные
Two lines of work: Political Line ~80% of Form the political will work: negotiations Prepare the concept and the project feasibility study Nominate the leading agency (e. g. customs house) Harmonise policy Technical Work Data correlation ~20% Develop the SW electrical system technical Correlate it with international work standards Interagency Management Group Interagency Technical Group
Master Plan (1) General management direction for all agencies 1. Inquiry / consultation of business 2. Development of initial concept 3. Business processes analysis 4. Decision of SW extention 5. Determination of financing sources 6. Determination of the leading and executive organisations+ coordinator (both organisation and person) 7. Organisation of interagency: (а) project management group; (b) group of technical experts 8. Analysis of legal issues (Rec. # 35)
Master Plan (2) 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Working plan on feasibility study basis Standardisation and correlation of data Data model Diagram of data flows (B 2 G, G 2 B) Technical infrastructure, model and administration of the project Plan of configuration control Plan of risk management Plan of transition to new system operation Plan of training Communication strategy
Building the System Step by Step Data model Analysis and simplification of data Simplification of documents Analysis and facilitation of business processes Developing electronic documents Analysis of data in the document Simplification of paper documents Understanding and facilitating of business processes
Steps and Participants in Analysis of Business Processes (ABP)
Findings of Business Processes Analysis Integrated chain of supplies Competitiveness as trade efficiency Facilitation of trade processes
Package of UN EEC Recommendations • “Single Window” Standards and Data Harmonisation: • Single Window – Rec. # 33 http: //www. unece. org/fileadmin/DAM/cefact/recommendations/rec 33_trd 352 r. pdf • Data Harmonisation – project Rec. # 34: http: //www. unece. org/fileadmin/DAM/cefact/recommendations/rec 34/ECE_TRADE_C_ CEFACT_2010_13 R_r 1. pdf – UN Trade Data Elements Directory UNTDED http: //www. unece. org/fileadmin/DAM/trade/untdid/UNTDED 2005. pdf – WTO Data Model (subset UNTDED) – Core Components • Single Window Legal Issues - Rec. # 35 http: //www. unece. org/fileadmin/DAM/cefact/recommendations/rec 35/Rec 35_october 201 0_REV 2_Final_Russian. pdf 7 -8. 04. 2011, Moscow, Conference=> presentation and 3 studies: www. unece. org/trade/workshop/2011_Moscow/welcome. html
Rec. # 34: harmonization of data – what for? • Eliminate excess requirements to data and documents • Organise “Single Window • Provide for possibility of electronic data exchange Steps of harmonization: • Collection – Name and classify the data elements required by agencies • Determination – Determine the information transferred by the given element • Analysis – Compare corresponding names and definitions • Coordination – Agreement on using one name, one definition, one classification (code)
Why is coordination with international standards required? There 8 cities with the name of Odessa in the world: USA: US US US ODF ODG ODS OSD ZGY ZOA (FL) (MO) (NY) (TX) (DE) (NE) Canada: CA ODE (ON) Ukraine: UA ODS …try to send a container with the use of electronic exchange of information to Odessa, Canada, without UN/LOCODE
Collection, Definition, Analysis, Coordination HARMONISATION STANDARDISATION Collected at the present stage are: • Port of unlading • Port of unloading • US Port of unloading • Foreign Port of unloading Port of Unloading From WCO Data Model: Place of discharge, Code in (UNTDED): 3225 Codes of Ports 4 -digit US own 5 -digit Schedule ‘K’ CA - own MX - own UN LOCODE Recommendation # 16 UN EEC
Collection, Definition, Analysis, Coordination HARMONISATION STANDARDISATION Collected at the present stage are: • Port of unlading • Port of unloading • US Port of unloading • Foreign Port of unloading Codes of Ports 4 -digit US own 5 -digit Schedule ‘K’ CA - own MX - own Port of Unloading From WCO Data Model: Place of discharge, Code in (UNTDED): 3225 UN LOCODE Recommendation # 16 UN EEC
Drill in 9 documents data harmonisation: FAL (7) + CMR + UAD
Harmonisation of 3 documents data 142 elements 7 forms, IMO FAL 110 elements UAD collect Set of 299 data elements 47 elements CMR Required 142 + 110 + 47 = 299 data elements
Harmonisation of 3 documents data 7 forms, IMO FAL harmonised 64 elements 16 elements-2 Transit Declaration 47 elements-9 Data standardisation and harmonisation Standard set of data in 9 documents 119 Data elements CMR Standardisation and harmonisation may decrease the set of required elements from 299 down to 119
UNTDED semi-structured standard
UNLK & TDED (mapping) UID 3246 Name Consignment. Delivery Location. Text Definition The place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract Repr. an. . 256 Mapping UNLK: L 26, P 27 -44 UID 3247 Name Consignment. Delivery Location. Identifier Definition To identify the place at which the cargo leaves the custody of the carrier under the terms and conditions of the transport contract Repr. an. . 35 Mapping UNLK: L 25, P 36 -44 Coded UN Locode
Rec. # 35: where in creating UO may legal problems arise Are/is there any: 1) Laws on electronic signatures; el. commerce; el. government; data protection? 2) Requirements of industry legislation to use special codes? 3) Requirements to submit (paper) originals? 4) Equality between electronic and paper documents? Analise laws and by-laws. Propose corrections and amendments to legislation. Interagency agreements of data exchange
THANK YOU! MARIO APOSTOLOV Regional Adviser, UNEEC, Trade Department Palais des Nations, Room 431 CH-1211 Geneva 10, Switzerland tel. : +41 22 9171134 fax: +41 22 9170037 e-mail: mario. apostolov@unece. org www. unece. org/trade & www. unece. org/cefact
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