Kentucky Department of Education Superintendents Webcast Back-to-School Issues

Kentucky Department of Education Superintendents’ Webcast Back-to-School Issues July 24, 2012 1

Kentucky Department of Education Reminder: An interactive poll will be conducted at the end of the Webcast. Instructions will be given at that time. Please participate. 2

Legislation 3

2012 Regular Session - Enacted Legislation SB 24 – Preschool Entrance Age (J. Higdon) SB 24 changes the eligibility “cut-off” date from October 1 to August 1 as it relates to the requirement that a child must enter school at age six or may enter school at age five (the ages remain the same, only the “cut-off” date changes). q. This provision begins with the 2017 -2018 school year. The bill also requires each local board of education to adopt an appeal process for a parent or guardian who wants a student to enter school and doesn’t meet the entrance age requirement. q. The board appeal process policy requirement begins for the 2012 -2013 school year. q. KSBA is providing a model policy for local districts. q. KDE’s Office of Next Generation Learners is preparing information to distribute to districts regarding the evaluation process. 4

2012 Regular Session - Enacted Legislation SB 38 – Career and Technical Education (J. Westwood) SB 38 requires the Kentucky Department of Education (KDE) to issue core content standards for career and technical education, assess student progress, and develop new courses relevant to college and career readiness. q. By January 2013, KDE must distribute the minimum core content standards for postsecondary introductory courses and career-readiness standards. q. By the 2013 -2014 school year, KDE must provide assistance to districts in the analysis of assessment data to identify students academically behind. KDE must develop enhanced courses for students academically behind. q. If funds are appropriated (no funds were appropriated) to fund evidence based instructional models, KDE is to work with the Education and Workforce Development Cabinet, KCTCS and EPSB to recommend evidence-based models for addressing the needs of at-risk students. q. KDE must work with the SFCC to include a career and tech capital needs assessment. Local school districts must update facility plans with this assessment included. 5

2012 Regular Session - Enacted Legislation SB 43 – Certificate of Attainment (D. Parrett) SB 43 requires the Kentucky Board of Education (KBE) to promulgate administrative regulations for an alternative high school diploma for students with disabilities completing a modified curriculum and an individualized course of study. q. KDE has updated the regulation to change the name of the certificate to “Alternative High School Diploma”. q. The regulation will also provide local school districts the ability to award a diploma to previous certificate recipients, if the local district chooses to do so. q. The updated regulation will have its second reading before the Kentucky Board of Education at its August meeting. 6

2012 Regular Session - Enacted Legislation SB 95 – Summer Learning Camps (M. Wilson) SB 95 encourages the establishment of summer learning camps (SLCs) for students who are identified for Title I services that meet certain minimum requirements and that include innovative instruction in the core academic areas and enrichment activities. The bill requires that if there are no summer learning camps in the district, funds must be used for closing the achievement gap. No funds were appropriated for SLCs. q. In early May, KDE’s Office of Next Generation School Districts (ONGSD) notified superintendents through the Commissioner's Fast Five on Friday of their opportunity to offer SLCs and asked them to send KDE a notice of intent to operate a program, the schools involved, the number of students participating and the number of students transported. A fact sheet listing program requirements and a Summary Annual Report form to be filed within one month of the conclusion of the program were included with the message. q. KDE’s ONGSD must submit an annual report highlighting best practices and disaggregated academic assessment data for participating students. q. No responses were received to the message notifying superintendents of the opportunity for SLCs; therefore, there was no annual summary data to populate a statewide report. The bill also directs the Legislative Research Commission (LRC) to establish a legislative task force to develop a strategy to provide computing devices for fifth and sixth grade students. The task force must report findings to the Interim Joint Committee (IJC) on Education no later than December 1, 2012. q. The Task Force on Student Access to Technology is holding its first meeting today and David Couch, KDE Associate Commissioner with KIDS, is providing testimony. 7

2012 Regular Session - Enacted Legislation SB 110 – Civil Immunity and Use of School Properties (K. Stine) SB 110 provides limited civil immunity to school districts and personnel who make school property available for recreational or non-school use by members of the community during non-school hours. q. The bill permits a local board to authorize the public use of school property pursuant to board policies. 8

2012 Regular Session - Enacted Legislation HB 37 – Districts of Innovation (C. Rollins II) HB 37 defines "district of innovation" and authorizes the KBE to approve districts of innovation, with no limit on the number of districts eligible to participate; however, it does limit the initial approval and subsequent renewals to five-year periods. q. KBE must promulgate administrative regulations to prescribe the conditions and procedures to be used by a local board of education to be approved as a district of innovation. The proposed regulation will come before the KBE at its August meeting for the first reading. q. KDE is developing application materials based on the approved regulations. These will include an application and guidelines. 9

2012 Regular Session - Enacted Legislation HB 69 – Response to Intervention (RTI) (L. Belcher) HB 69 defines "aphasia, " "dyscalculia, " dyslexia, " "phonemic awareness, " and "scientifically-based research". q. The bill requires KBE to promulgate administrative regulations for districtwide reporting on the use of K-3 response-to-intervention implementation in reading by August 1, 2013, in mathematics by August 1, 2014, and behavior by August 1, 2015. q. KDE must provide technical assistance, training, and a Web-based resources to assist all local school districts in the implementation of the system and instructional tools based on scientifically-based research. q. KDE must report to the IJC on Education on implementation by November 30, 2013, and annually thereafter. 10

2012 Regular Session - Enacted Legislation HB 168 – Teacher Assignment to Alternative Schools (J. Jenkins) HB 168 prohibits a superintendent from assigning a teacher or classified person to an alternative program as part of any disciplinary action or as part of a corrective action plan. q No action is required by KDE or KBE. 11

2012 Regular Session - Enacted Legislation HB 255 – Disaster Recovery – Tax Credit and Disaster Days (R. Adkins) HB 255 (provides a sales tax refund for the purchase of building materials to repair or replace a building damaged or destroyed during a disaster. ) Of importance for local school districts is that the bill also requires the commissioner of education to waive up to 10 instructional days for a school district located in a county in which a disaster has been declared. The law will allow a school district located in a county in which a disaster has been declared to substitute attendance data for school year 2010 -2011 for the attendance data for school year 20112012 to calculate (SEEK) funds. The bill requires that certified and classified personnel of a school district located in a county in which a disaster has been declared make up any student instructional days waived by participating in instructional activities or professional development or by being assigned additional work responsibilities. The bill applies retroactively to the disaster occurring on February 29, 2012 to March 3, 2012. The bill is effective immediately. q. This legislation is to assist those districts impacted by tornadoes this past school year. KDE must waive up to 10 instructional days for disaster districts. KDE’s Office of Administration and Support must make adjustments for districts submitting substituted attendance data. 12

2012 Regular Session - Enacted Legislation HB 281 – Interscholastic Athletics – Training (J. Jenkins) HB 281 requires coaches to complete training on recognizing and treating concussions and head injuries. q. The bill identifies actions required before an athlete with a suspected concussion or head injury may return to play and who can conduct the evaluation to determine if a concussion has occurred. q. The Kentucky High School Athletics Association (KHSAA) is working on updating materials for the 2012 -2013 school year. q. The bill removed “high school” and replaced it with “interscholastic”. By doing so, the bill’s requirements apply to all schools (elementary, middle and high school) where interscholastic activities take place. 13

2012 Regular Session - Enacted Legislation HB 366 – School Employees and Nepotism (W. Stone) HB 366 allows a superintendent's spouse who has at least 8 years of service in school systems to be an employee in the district in which the superintendent is employed. The applicant is allowed to be employed only upon the recommendation of the principal and approval by majority vote of the school council. q. No action is required by KDE or KBE. q. Principals will need to consult with their school councils for approval under this scenario. 14

2012 Regular Session - Enacted Legislation Resolutions HCR 129 – Unified Juvenile Code (J. Tilley) establishes a task force to study the Unified Juvenile Code. It establishes membership of the task force and lists study issues, including: status offenders, the use of community resources, alternatives to detention, reinvestment of savings to create community-based treatment programs, feasibility of establishing an age of criminal responsibility, issues related to domestic violence and its impact on children exposed to domestic violence, issues related to special needs children, and use of validated risk and needs assessments. The task force must submit a report to the LRC by November 1, 2012. HCR 155 – Interscholastic Athletics – Middle School (R. Damron) establishes a task force to study interscholastic athletics at the middle school level. The resolution requires findings and recommendations to be reported to the IJC on Education and the IJC on Health and Welfare by December 7, 2012. 15

2012 Regular Session – Budget Update SEEK and Grant Allocations 2012 -2013 (FY 13) SEEK Forecast – The forecasted calculations for the 2012 -2013 SEEK district allocations based on the 2012 -2014 enacted budget (HB 265) are located at: http: //www. education. ky. gov/kde/administrative+resources/finance+and+funding/school+finan ce/seek+and+tax+rates/support+education+excellence+in+kentucky+(seek)+2. htm. Tentative State Grant Allocations for FY 13 can be found at: http: //www. education. ky. gov/KDE/Administrative+Resources/Finance+and+Funding/Budgets/ State+Grant+Allocations. htm. This spreadsheet will be updated throughout the fiscal year as new information becomes available. Award notifications can be found on the KDE website at: http: //www. education. ky. gov/kde/administrative+resources/finance+and+funding/budgets/gra nt+award+notifications. htm. These notifications will not be mailed to districts individually, but are available electronically. 16

Assessment and Accountability Reporting 17

Timeline for Assessment and Accountability Reporting q Schools and districts will have an opportunity to review student accountability and demographics data before public reporting. All dates below are tentative. § July 30 – Aug. 8 K-PREP/Alternate K-PREP grades 3 -8 § August 20 - 29 High school clean-up (EOC & writing at grades 10 and 11; ACT grade 11 2012; Alternate) § August 22 - 29 College and Career Readiness measures for graduates q Planned release to schools and districts in late September/early October; public release in mid-October 18

CSIPs and CDIPs 19

Comprehensive School/District Improvement Plans q Crucial, required , mission critical, planning documents q Dynamic, not static documents with stakeholder- engaged target setting for closing gap reviews held biennially (KRS 158. 649) q Plan requirements outlined in 703 KAR 5: 225 (approved by the KBE and proceeding through legislative review) q Additional requirements for Focus and Priority Schools and Districts also outlined in 703 KAR 5: 225 q KDE’s Office of Next Generation Schools/Districts to provide roll-out, training and support for the plans q No separate Kentucky Continuous Monitoring Process (KCMP) report for schools/districts using ASSIST; Processes are being aligned to result in something to GIVE UP! 20

Professional Growth and Effectiveness System Update and Program Review Update 21

Timeline for Teacher and Principal Professional Growth and Effectiveness System Phase 1 (2011 -2012) Field Test Phase 2 (2012 -2013) Extended Field Test • 54 participating districts identified • Districts trained and implement field test protocols • Multiple measures of effectiveness defined • Districts participate in regional field test status meetings • Feedback and revisions • 54 Districts trained in and implement protocols • Districts participate in regional status meetings • Teacher/Leader Feedback collected • Gathering and collecting data to inform the system requirements Phase 3 (2013 & Beyond) Statewide Pilot & Implementation • Statewide training • Statewide system implementation • Collect baseline data • Gathering and collecting data to inform the system requirements 2015 • Full accountability in Spring 2015 22

Implementation Efforts and Extended Field Test (2012 -13) q Implementation and validation of the entire PGES system q Testing and verification of Teacher of Record definitions q Correlation studies between multiple measures and student growth percentiles q Training on observation certification q Data collection and monitoring on the field test 23

If not participating in the field test…. q Become familiar with Principle 3 of the ESEA Waiver q Become knowledgeable about the statewide pilot work to build capacity for full implementation in 2013 -14 q Convene a local committee to engage in the work relative to key policy, training, communication and implementation efforts to support the new system q Participate in upcoming training or network meetings q Use the following web link for more information: http: //www. education. ky. gov/kde/administrative+resources/ next+generation+professionals/professional+growth+and +evaluation/designing+the+teacher+and+leader+evaluati on 24

Program Review Update q Program Review raw data to be released for program improvement (9/1/12) q Program Reviews to be completed on a rotating basis -Elementary schools implement K-3 -Middle/high schools focus on program of greatest need -Final submission in ASSIST by 6/1/13 q Principals asked to complete the Program Review Survey (8/3/12) http: //www. surveymonkey. com/s/KDEProgram. Review. F eedback 25

Sequestration 26

Federal Sequestration and its Possible Impact on Funding q The Budget Control Act of 2011 mandates an automatic spending reduction process in federal funds over the next ten (10) years, as of January 2, 2013, unless Congress takes legislative action to prevent this first. Districts are strongly encouraged to contact their Congressional delegation before January 2013 and request that Congress take action to stop any future reductions to educational funding. q It is anticipated that reductions will NOT occur in the current school year (2013). An exception to this may be the Impact Aid Program, which could receive mid-year reductions this year. All other reductions should occur to federal funding received as of July 1, 2013 (i. e. , school year 2014). q According to calculations from the Congressional Budget Office (CBO) and the Center on Budget and Policy Priorities (CBPP), federal funding for Kentucky’s public schools will be reduced by up to $61 million per year for ten years, affecting more than 1, 350 jobs and nearly 130, 000 students. The CBO predicts 7. 8 percent cuts, and the CBPP predicts 8. 4 percent cuts, though the actual percentage is yet unknown. q The National Education Association (NEA) produced a document showing the annual effect of sequestration on federal funding for states, located here: http: //www. nea. org/assets/docs/Impact_of_Sequestration_on_Federal_Education_Program s_Reformatted_06 -26 -12. pdf. q The projected annual impact on Kentucky education programs is shown on the next slide. 27

Projected Annual Impact on Kentucky Programs 28

Questions? E-mail to: maryann. miller@education. ky. gov 29

Interactive Poll: Watch 30 Sec. “How To” Video 30

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