Kansas e Transcript Receiving Institutions October 2009 rstamm docufide

Kansas e. Transcript: Receiving Institutions October, 2009 rstamm@docufide. com Dressel@ksbor. org Proprietary and Confidential

• KBOR Overview • Docufide Overview • Steps to Statewide Rollout • Registering to Receive • Using the System • Q&A Proprietary and Confidential

KBOR Overview Proprietary and Confidential

Kansas e. Transcript Initiative What Is It? This initiative will streamline the exchange of K-12 student records and the transfer of high school transcripts for all Kansas students. When Will It Be Deployed? Pilot districts will begin sending and receiving transcripts and student records in spring 2010. Rollout will continue until all districts have been implemented. How Much Does It Cost? There is no cost to districts or to students. The e. Transcript Initiative is funded through a longitudinal data system grant awarded to KSDE by the Institute of Education Sciences. Furthermore, the initiative requires no hardware, software, or ongoing maintenance. Proprietary and Confidential

Why implement e. Transcripts in Kansas? • • • No paperwork required for the transfer of student transcripts/records Far greater accuracy in the data sent/received Speed of transfer that no manual transcript process can match Transcript processing cost reductions that, by some estimates, exceed 50% Significant time savings, enabling staff to focus on important student matters Verification of delivery of student transcripts and records Secure, auditable, easy-to-use web-based environment for record transfers Implementation/operation within the student information and data management systems already used by the district Expedited timeframe for colleges to receive consistent and easily stored and shared transcripts Opportunity for any college or university to receive transcripts in their desired format for free Proprietary and Confidential

How is the e. Transcript initiative being Governed? • KSDE Steering Committee – Advocate for adoption of the e. Transcript to districts and oversee the initiative. • Postsecondary - Advocate the e. Transcript initiative to the postsecondary institutions. • e. Transcript Advisory Council (ETAC) - Work as an advisor to the KSDE Steering Committee to establish and promote the e. Transcript initiative across the State. • KSDE Website – A tool to provide information about the e. Transcript initiative. Proprietary and Confidential

What is the Postsecondary’s Role? Postsecondary schools can register, at no charge, to receive electronic transcripts from high schools. Proprietary and Confidential

Docufide Overview Proprietary and Confidential

Experience Completely focused on education records management (exchange, normalization, analysis and storage) Real experience • Working with education agencies and schools nationwide for over six years Active Participant in Standards • SIFA (Schools Interoperability Framework Association) • PESC (Postsecondary Electronic Standards Council) Full Suite of Available Services • K-12 Student Record Exchange • e-Transcripts (secondary and Postsecondary) to any destination with electronic (data and image) and print services included • P-20 transcript repositories and analytical processing tools • Local course/credit normalization to national standard (NCES/SCED) • Performance assessments against multiple standards (state/national/international) & rigor benchmarks Proprietary and Confidential

Experience Transcripts delivered to 4, 000+ colleges, universities and 3 rd parties, nationwide. 1, 000+ now receive electronically (including all Common App members) Ten Statewide Initiatives: • • • Indiana Launched Fall 2005 e-Transcript Minnesota Launched 0 6/2007 e-Transcript Nebraska Launched 10/2007 e-Transcript Alaska Launched 12/2007 e-Transcript South Carolina Launched 06/2008 e-Transcript & Student Record Exchange Arizona Launched 10/2008 e-Transcript Utah Awarded 01/2009 e-Transcript Wisconsin Launched 06/2009 e-Transcript Michigan Launched 07/2009 e-Transcript Kansas Awarded 9/2009 e-Transcript & Student Record Exchange Other Major Project Awards: • Midwestern Higher Education Compact (MHEC) 12 Midwest states can now participate in this e-transcript initiative • Career College Association Awarded 01/2009 (1, 400 colleges) Proprietary and Confidential

Blue State’s awarded/ formally selected. CA 20% market share off direct sales. Orange State’s formally evaluating for 2009. MHEC Proprietary and Confidential

Statewide Rollout Proprietary and Confidential

e-Transcript Initiative Terms • The initiative covers the e-Transcript services for all public and private high schools in the state. • Students can send transcripts free to Colleges & Universities receiving transcripts electronically in the 12 States in the Midwestern Higher Education Compact (MHEC). • Students can also use e-Transcript to send outside of MHEC states • Electronic recipients outside of MHEC $2. 55 • Paper recipients $4. 25 • Collected from student online or schools can subsidize Proprietary and Confidential