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JOINT OPERATIONS CENTER STANDARD OPERATING PROCEDURES (SOPs) Welcome to Joint Forces Operations system overview This briefing is “unclassified”
INNG Joint Operations Center SOP Overview - Organizational Chart Shift Management Battle Rhythm Report Matrix Alert Notification Information Flow Mission Orders Process Staff Journal - Reports Standard Site Layout Mission Tasking/Tracking - Mission Folder Functional Area Responsibilities Message Format - Specific Information Requirements W/(CCIRs) SDO role – responsibilities - IR Submission SITREP Submission EOC/JOC Displacement Emergency Generator Procedure Operational Briefing / Updates Risk Assessment / Safety HLS Terrorist Threat Levels vs FPCON levels Indiana OES Regions
JFHQ-J 2/3 Mission Statement The mission of the J 2/3 is to coordinate and manage Military Support to Civil Authorities (MSCA) to protect the public safety of the people of Indiana; to provide direct command control for assigned Weapons of Mass Destruction Civil Support Teams.
Commander’s Critical Information Requirements (CCIR) Addresses • • • MSCA Operations Federal Mobilizations Federal Operations State Mobilizations State Operations • PIR’s - Primary Information Requirements (EEFIs, Incidents & Accidents) • Threat Assessment When Applicable • IPB Homeland Defense / Terrorist Threat Assessment Requirements • Security Operations
Shift Management 1. Shifts normally consist of 8 or 12 hours each. Directorates are responsible for providing representation (either in the JOC or on-call) as determined by the J 2/3. Those directorate representatives include J 1, J 2, J 3, J 4 (Surface Maintenance), J 6, J 8, ANG, State AVN, JAG, PAO, State Comptroller. Representatives must be familiar with the functions of their respective directorates, and be capable of coordinating for and obtaining the support required by deployed units.
Shift Management 2. Shift changes will be conducted by J-Staff (J 1, J 2, J 3, ect). Personnel coming off shift are responsible for thoroughly briefing the oncoming shift.
Shift Management 3. To maintain a sound battle rhythm throughout a given emergency operation, the below matrix outlines the standard time lines to follow for: – – – Shift Change Briefings Staff Huddle Ops & Intel Update Commander’s Update Brief Commander’s Conference Call Report Time Line
Battle Rhythm Report Matrix
Alert Notification 4. Alert notification of directorate personnel for 24/7 operations. For quick contact numbers - SDO will take the appropriate action-notifying all the below listed personnel and or organizations:
JOINT OPERATIONS CENTER (JOC) ALERT NOTIFICATION OF DIRECTORATE PERSONNEL FOR "HOT JOC" DIRECTORATE THE ADJUTANT GENERAL ALERT NOTIFICATION CONTACT PERSON CELL PHONE OFFICE PHONE HOME PHONE PAGER MG UMBARGER 317 -402 -8146 317 -247 -3558 317 -422 -5195 BG TOOLEY 317 -407 -8525 317 -247 -3276 317 -882 -7812 ASST TAG ARMY BG KIEFER 317 -407 -6429 317 -247 -3275 317 -255 -8193 ASST TAG AIR COL GOODWIN 317 -502 -5372 317 -247 -3220 317 -842 -0585 JOINT FORCES CHIEF OF STAFF 1 Primary COL HILL 317 -508 -3067 317 -247 -3441 317 -861 -5883 38 TH ID COMMANDER 1 Primary MG VADNAIS 317 -402 -8387 317 -247 -3435 989 -705 -2334 38 TH ID SENIOR FTUS 2 Alternate COL COPES 317 -508 -5349 317 -247 -3572 317 -398 -3815 76 TH INF BDE SENIOR FTUS 1 Primary LTC GENTRY 317 -508 -3421 317 -390 -2608 812 -951 -3731 76 TH INF BDE 2 Alternate MAJ WESTFALL 260 -413 -3317 317 -390 -2642 260 -636 -7457 219 TH ASG COMMANDER 1 Primary COL SCHLATTER 765 -496 -7257 765 -463 -3474 219 TH ASG SENIOR FTUS 2 Alternate LTC PAYNE 317 -697 -5898 812 -526 -1526 812 -275 -3274 81 ST TROOP CMDR 1 Primary COL LIGON 81 ST TROOP CMD SR FTUS 2 Alternate LTC DENTON 317 -508 -5788 765 -457 -1598 CAMP ATTERBURY CMDR 1 Primary COL NEWLIN 812 -526 -1101 812 -662 -6478 AIR GUARD COMMANDER 1 Primary BG CLEVENGER 122 ND FIGHTER WING 1 Primary 181 ST FIGHTER WING 1 Primary J-1 1 Primary LTC COERS 317 -508 -4813 317 -964 -7001 765 -759 -7993 None 2 Alternate CPT MARCUSON 317 -557 -6206 317 -964 -7004 317 -770 -9192 None J-2/3 1 Primary COL RICHMOND 317 -697 -5910 317 -247 -3201 2 Alternate LTC SHATTO 317 -508 -8180 317 -247 -3204 812 -376 -7795 J-4 1 Primary COL SMITH (317) 538 -8120 (317) 247 -3305 (765) 548 -2939 NA 2 Alternate LTC Liebrandt (317) 538 -8133 (317) 247 -3318 (812) 526 -9325 NA J-5/7 1 Primary LTC Mc. CALLISTER (317) 407 -6615 (317) 247 -3317 (812) 523 -1668 NA 2 Alternate LTC RIGGS, J (317) 538 -8246 (317) 247 -3319 (765) 345 -5214 NA J-6 1 Primary LTC NELSON 317 -407 -6844 317 -227 -6036 317 -462 -0778 2 Alternate MAJ MATHIEU 317 -557 -7162 317 -247 -3465 317 -838 -5626 J-8 1 Primary MAJ SEPRODI None (317) 247 -3308 (317) 839 -5133 None 2 Alternate MAJ FARLEY None (317) 247 -3149 (812) 342 -3727 None STATE AVIATION OFFICER 1 Primary LTC TOWNSEND 317. 508. 3870 317. 392. 8201 317. 885. 7973 2 Alternate MAJ WINSLOW 317. 538. 1981 317. 392. 8213 317. 574. 9947 PAO 1 Primary CPT KOPCZYNSKI 317 -407 -7065 317 -247 -3105 317 -881 -3592 2 Alternate LT MAHARRY 317 -710 -8785 317 -247 -3105 317 -840 -0527 STATE PERSONNEL COL ( R ) SHORTER None (317) 247 -3254 (812) 448 -3742 None SURGEON COL WILMONT ASST TAG 317 -508 -5709
Mission Orders Process TRACSYS (JOC staff)
Staff Journal - Reports DA 1594 Daily Staff Journal
Standard Site Layout See pg T-5 -H-1 of EOC SOP DRAWN INTO THE SOP? ? JOC Layout
Mission Tasking / Tracking & Mission Folder – Battle tracking can be described as collecting, processing and disseminating information, in all it’s various forms. More specifically, collecting from the many sources that provide information to the JOC, processing it into a useable format for the commander and staff, and not only disseminating it, but getting it to the right people at the right time.
Mission Tasking / Tracking & Mission Folder – The technique used in the Indiana Joint Operation Center uses assets available in the LOG / MAINT / MILPO / FACILITIES / AIR DIV / ARMY DIV sections and or directorates. – Collectively, the unity of effort that enables leaders to better communicate, coordinate, and performance.
Mission Tasking / Tracking & Mission Folder 2. Mission Acceptance: Emergency missions or changes to existing missions are received from OES via telephone followed document. Missions can be transmitted by FAX OR TRACSYS.
Mission Tasking / Tracking & Mission Folder • No personnel will deploy or change existing deployments without approval of the JFHQ-INJOC – Once accepted, operations staff personnel process missions as illustrated in attachment #4
Functional Areas of Responsibilities • J-1. Personnel Branch – Administrative & Finance: Provides current personnel strength, casualty statistics, and coordinates future personnel replacements and medical requirements.
Functional Areas of Responsibilities • J-2 Intelligence Section: Provides current and relevant intelligence to the Joint Operations Center, as well as to high-level leaders in the Indiana National Guard.
Functional Areas of Responsibilities • J-3 Operations Section: Responsible for Operations Section. Maintains Operations Section. Manages and controls the CST. Monitors current situation on the operations map, tracks the movement of adjacent units, coordinates the production of all tactical operations orders and the execution of those orders. Coordinate staff actions in support of MSCA operations.
Functional Areas of Responsibilities • J 4 Logistical Section: Monitors and directly impacts current logistical requirements assisting with coordinating future needs of supply and services to all INNG/OES / Federal Disaster / Home Land Security mission-operations.
Functional Areas of Responsibilities • J-5 Policy and Liaison/Government Affairs Branch: – Ordinarily staffed by Director, Policy and Liaison/Government Affairs. – Responsible for interfacing with State and Federal political entities during emergency and nonemergency operations.
J-5 Policy and Liaison/Government Affairs Branch – Advises Director, Plans, Operations and Security with regards to any political issues that impact on operations. – Submits to the J 3 the Policy and Liaison/Government Affairs Branch AAR prior to JOC inactivation.
Functional Areas of Responsibilities • J-6 Communications and Electronics Branch: Assists the J 2/3 with responsibilities for the communications-electronic and automated data systems within the Directorate.
Functional Areas of Responsibilities • State Aviation: Provides prompt and accurate advice regarding Aviation and Safety issues to the Adjutant General and Commanders, to manage resources, to facilitate mission-ready aircraft to support Federal and State missions, and to provide the highest quality individual crew training.
Functional Areas of Responsibilities • Judge Advocate General: The mission of the Office of the Staff Judge Advocate is to serve as legal advisor to the, Headquarters staff, and commanders of the Indiana Army and Air National Guard units throughout the State rendering formal legal opinions, providing advice and counsel on major policies and interpreting statutes, regulations, and court decisions.
Functional Areas of Responsibilities • Public Affairs Office: – Provide input to the J 2/3 regarding public affairs issues. – Intercept and respond to inquiries from outside press agencies. – Provide necessary press releases for mobilized units as necessary. – Provide JFHQ-IN-JOC 24 hour POC roster.
Message Format • Joint Message Form - focal point of all critical information entering the JOC for dissemination of the information once it has been analyzed. Determining what information goes to a specific section within the JOC and what critical information must be passed to the Senior Officer on shift. Below are the specific sections of the joint message form which ensures all message information coming into & going out are kept in functional areas-- allowing RTO /Clerk to ask for required information if not provided.
Message Format – Journal Legend – Provides anyone basic codes of staff journal logging – JOC Primary Staff Distribution - Provides JOC staff specific - functional routing – Supporting Staff Distribution – Provides JOC supporting staff information required to meet day to day operational reports / requirements / assistance – DTG Message Received
Message Format – Staff Journal Entry Reference Number – (Functional or “Master Operational”) JOC Joint Message Form- Distribution
Message Format – RFI & Message Plan Text – Provides JOC staff specific area to collect and respond timely. Regardless of assigned position, message traffic needs to be written down (clearly & precisely), so important information is not lost in the translation. Equally important, is how an individual asks questions pertinent for the mission and staff planning. The rule of thumb is as follows:
Message Format • • • What – (Mission Scope, Purpose) Why - Activity Type & Duration Where (Location) Who (POCs-Support Agencies) Time (Duration-Start-Travel-On site Req’t) (Personnel & Equip Req’ts) Joint Message Form RFI Format S A L U T E
Message Format – J 1 (PR) – Provides admin-personnel an area to record via- voice (Mission Specific) required format & totals by unit, site-location, duty status, and totals Joint Message Form J 1 Personnel Report (PR)
Message Format – Operational / Security / Threat – Provides any JOC personnel to record specific data taken via-voice -broken up into six separate categories listed below: • IDS/JSIDS Alarm – Provides specific alarm activations (actions to be logged) SDO / Clerk must obtain site – Vault # - City – Person Calling – Activation Time Was call up list notified – If Unit unavailable SRCOM notified – Official Log Annotated to appropriate time/information
Message Format Joint Message Form - SIDS Alarm Format
Message Format – – – – – Loss of Weapons / Sensitive Items Death of INNG Member on Duty Armory Break-In INNG Aircraft Accident Change of Arming Order / ROE Accidental or Intentional Weapon Discharges Any Potential WMD/Terrorist Incident-Threat Actual or potential negative media involving the INNG Aggressive / Hostile Action against INNG member on duty
Message Format – CST Notification (Mission Tasking) – Provides staff a specific area to collect the required data for CST deployment (CCIR) Joint Message Form – CST Mission Tasking SITREP Format
Message Format – MSCA Mission Support – Provides staff a specific area to collect the required data for MSCA mission related tasking (CCIR) SEMA Joint Message Form OES Mission Request SITREP Format
Message Format – Death Notification – Provides staff a specific area to collect basic required information to be forward to primary staff - Identify whether or not the soldier is on active duty status i. e. , IDT, ADSW, SAD, TEC, AGR, Other – If death has occurred to a active member by (hostile action, training accident, traffic accident, etc. ) (CCIR) Joint Message Form Death Notification Format
Message Format – Bomb Threat – “Exact Wording of the Threat” (CCIR) • Questions to Ask – when, where, description-kind, what, whyperson is calling • Document Caller’s Voice – accent – emotion – volume – irregularities • Callers Language -irritated – irrational-well spoken/educatedscripted • Background Sounds • Has local Law Enforcement been notified – who (specific) Joint Message Form BOMB Threat SITREP Format
Message Format – Logistical Support / Equipment – Provides staff with logistical request specifically for MSCA/FEDERAL Mission support needed by unit. – Emergency Procurement Request for control number – given to unit & logged – Trouble shooting payment to vendors - to expenditures Joint Message Form Logistical Support SITREP Format
SDO / Staff Duty NCO • Provides ARNG / ANG updates to JOC alert roster(s). • Coordinates and follows all movements of ANG aircraft and equipment. • Maintains a JOC staff journal and functional area staff journal. • Manages and coordinates ARNG / ANG information management support. • Submits input to the JOC incident journal. • Be prepared to brief or participate in briefing INNG leadership.
Serious Incident Report (IR) Submission • Incident Report (IR) – Provides staff a specific area to log initial information prior receiving the official CAL Form 190 -40 Incident Report within 24 hours – Types include: (CCIR) – Loss of Weapons / Sensitive Items – Death of INNG Member on Duty – Armory Break-In
Incident Report (IR) Submission – – – INNG Aircraft Accident Change of Arming Order / ROE Accidental or Intentional Weapon Discharges Any Potential WMD/Terrorist Incident-Threat Actual or potential negative media involving the INNG
Incident Report (IR) Submission – Actual or potential negative media involving the INNG – Aggressive / Hostile Action against INNG member on duty Joint Message Form – IR (Incident Report) Initial SITREP
SITREP Submission • SDO/NCOIC will create the JOC Initial SITREP
JOC Displacement Jump JOC • Jumping the JOC may be a requirement when the Joint Operation Center (determined by the J 3) directly interfaces with OES Headquarters or is displaced for any reason. Purpose: to coordinate and participate in the Emergency Management Cycle.
Operational Briefings • XO – Battle Captain – SDO – Updates Current Situation – Addresses CCIRs over the last 24 hrs by Exception • J 2 – Intelligence – Weather – Next 48 hrs (Effects-Concerns) – Solar / Lunar / River Conditions / Road Conditions – General Analysis of the Current Situation (Fire, Flood, Earthquake, etc) – Most Dangerous Course of Events – Most Likely Course of Events – Current PIR Review
Operational Briefings • J 3 – Battle Captain - SDO – Operational Mission - Scope & Estimated Duration – Front Line Trace of unit (s) [ARC-View GIS or C 2 PC] – Current Mission Board Review – Activities last 24 hours & Projected Activities next 24 hours – Projected units planned for future mission activities – CCIRs – Address Specifically by Exception
Operational Briefings • SAO – Locations of State Aviation Assets – Current Mission Capabilities – Activities last 24 hours (Aviation Missions & support activities) – Projected Activities next 24 hours – Limitations due to Weather, Maintenance, Crew Rest, etc. – Priority of Support
Operational Briefings • SMO – Equipment Status (Recap of Total Equipment Deployed) – Equipment Capabilities by Exception (Units reporting below 80% OH Mission Capable) – Activities last 24 hours (OMS Missions & Support Activities) – Limitations due to (Maintenance, Cost, Man Hours, etc. ) – Priority of Support
Operational Briefings • ANG – Location of Air National Guard Aviation Assets – Update Current Air & Ground Mission Capabilities – Activities last 24 Hours & Projected Activities next 24 hours – Limitations due to (Weather, Maintenance, Crew Rest, etc. ) – Priority of Support
Operational Briefings • JAG – Legal Recommendations on Current Operation (s) – Restate ROE/RUF - Violation(s) by Exception – UCMJ Actions • J 1 – Personnel – Current Strength, Pay and replacement operations – Address personnel LOD’s / Injuries or Health Issues – Personnel Related IRs (Incident Reports)
Operational Briefings • J 4 – Logistic support Meal / Lodging Expenditures by Exception – Classes of Supply Issues (Brief by Exception) – Priority of Support • FACILITIES / DOIM / PAO / IG Brief Functional Areas • by Exception if Required/ SDO XO / J 3 / Battle Captain – Review of current issues needing action – Tasked to appropriate Staff / Organization w/End State
Risk Assessment / Safety • Definition. Risk management is the Army’s principal risk-reduction process to protect the force. The goal is to make risk management a routine part of planning and executing operational missions. Risk management is the application of systematic thinking to the problem of making military operations safer and more effective. The focal point of risk management is mission accomplishment while minimizing the effects of hazards that cause accidental loss of lives and equipment. The following tables are available to assist training units in developing their risk Management:
Risk Assessment / Safety – Risk Assessment Matrix (Table 1). – Risk Management Integrated Into Troop Leading Procedures & Command Estimates (Table 1 -2). – Integration of Risk Management Into the Decision Making Process (Table 1 -3)
Risk Assessment / Safety
Risk Assessment / Safety RISK MANAGEMENT TLP & COMMAND ESTIMATES Step 1: Identify Hazards 1. Receive the mission (Initial METT-T analysis) 2. Issue the warning order 3. Make a tentative plan A. Estimate of the Situation 1. Detailed Mission Analysis 2. Develop Situation and COA Step 2: Assess Hazards Step 3: Make Decisions and Develop Controls 3. Analyze COAs (Wargame) 4. Compare COAs 5. Decision B. Expand Selected COAs Into Tentative Plan 4. Initiate Movement 5. Reconnoiter Step 4: Implement Controls Step 5: Supervise and Enforce Controls 8. Supervise and Refine the Plan
Risk Assessment / Safety MISSION RISK MANAGEMENT DECISION MAKING PROCESS 1. Identify Hazards - Gather and analyze METT-T facts to identify hazards most likely to result in loss of combat power 2. Assess Hazards A. Complete risk assessment for each course of action (COA) B. Enter risk level of each COA as a decision criteria 3. Identify controls and make risk decisions A. Identify and select controls for hazards most likely to result in loss of combat power B. Make risk decision for selected COA - accept residual risk level or evaluate decision 4. Implement controls - Communicate and implement controls - Integrate into paragraphs and graphics of OPORD 5. Supervise - Monitor and enforce controls - Revise as necessary 1. Receive mission 2. Gather and consider information 3. Complete mission analysis, restate mission, and issue planning guidance 4. Complete staff estimates A. Develop/analyze/compare COAs (wargame) B. Recommend COA 5. Complete commander’s estimate A. Analysis of COAs (wargame) B. Decision (select COA) C. Concept of operation (Make risk decision and select controls) 6. Prepare Plans/Orders 7. Approve Plans/Orders 8. Issue Plans/Orders 9. Supervise
HLS Terrorist Threat Levels Comparison to FPCON Levels Homeland Security Terrorist Warning System RED: Signifies severe risk of attack and may require the pre-positioning of especially trained teams, closing public and government facilities and monitoring transportation systems. ORANGE: Signifies a high risk of attack, meaning the government should coordinate necessary security efforts with armed forces or law enforcement agencies and take additional precautions at public events. YELLOW: Signifies an elevated condition meaning there is a significant risk of attack. Increased surveillance of critical locations and implementing some emergency response plans are called for. GREEN: Signifies a low risk of terrorist attack.
HLS Terrorist Threat Levels Comparison to FPCON Levels DIA Terrorist Threat Levels (U/FOUO) HIGH: Anti-U. S. terrorists operationally active and use large casualty producing attacks. There is a substantial Do. D presence and the Operating Environment favors terrorist. (U) SIGNIFICANT: Anti-U. S. terrorist operationally active and attack personnel as their preferred MO or a group uses large casualty producing attacks and has limited operational activity. Operating Environment is neutral. (U) MODERATE: Terrorists present but no indication of anti-U. S. activity. Operating elements favors Host Nation/U. S. (U) LOW: No group detected or group activity is non-threatening.
HLS Terrorist Threat Levels Comparison to FPCON Levels Do. D Force Protection Conditions FPCON DELTA: Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely. Normally, this FPCON is declared as a localized condition. FPCON CHARLIE: Applies when an incident occurs or intelligence is received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this FPCON for more than a short period probably will create hardship and effect the peacetime activities of the unit and its personnel. FPCON BRAVO: Applies when an increased and more predictable threat of terrorist activity exists. The measures in this THREATCON must be capable of being Maintained for weeks without causing undue hardship affecting operational capability, And aggravating relations with local authorities. FPCON ALPHA: Applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher FPCONS resulting from intelligence received or as a deterrent. The measures in this FPCON must be capable of being maintained indefinitely. FPCON NORMAL: Applies when a general threat of possible terrorist activity exists but warrants only a routine security posture.
Indiana SEMA Regions • There are 3 Regions throughout the State of Indiana. – Coastal Region – Southern Region