JOBTALKS Three Types of Interview Methods Indiana University Kelley School of Business C. Randall Powell, Ph. D Contents used in this presentation are adapted from Career Planning Strategies and used with the permission of the author.
Interview Methods Knowledge Influences Results
Three Basic Interview Methods Traits (very common) Behavioral (most common for professionals) Case (least common-professionals only) Combination of above
What is a Trait Interview? It is an interview used to summarize a person’s characteristics. Attempts to understandpeople and their motivations.
Trait Interviews Typical Question – “What is your best quality? ” Typical Response – “I’m a people person. ” – “I’m a hard worker. ”
What is a Behavioral Interview? It is an interview designed to probe the skills needed to perform a specific job.
Behavior Anything that a person does that can be observed and measured. The focus is to predict rather than to , understand a behavior.
Traits vs. Behavior Descriptions of Traits – “I am reliable. ” – “I am good with people. ” – “I am a leader. ” Descriptions of Past Behavior – “I have only missed one day of work in 15 years. ” – “Last week, I settled a dispute between two co-workers. They now understand each other’s differences and are working well together. ” – I was elected president of (Student Organization) out of 400 candidates. While I was president we increased membership by 20%, instituted an assessment tool of our meetings , and continuously improved the quality of our meetings. ”
Case Interviews A way to assess a person’s ability to synthesize information and recommend a solution. Assess Analytical Reasoning Ability (used to assess high level professionals only)
Case Interviews Typical Question – “If you are the leader of a team and two members are constantly arguing, how would you handle the situation? ”
Interview Method Comparison
Multinational Organizations Using Behavioral Interviewing Arthur Anderson Mc. Donalds J. C. Penney Citicorp General Motors Cummins Engine Company Eli Lilly Coca Cola Phillip Morris Motorola Ernst & Young Kraft Foods Etc. .
Why are so many organizations using Behavioral Interviewing? Improves the hiring decisions Improves retention Reduces discrimination Lowers recruiting costs
What Process Does An Organization Use? Consensus meeting Rate skills Conduct interviews Develop questions Select critical skills Job analysis
Starting Point: Job Analysis Talk to subject matter experts (managers, peers, etc. ) Determine key responsibilities Identify technical/job skills versus performance skills Job analysis is typically done by the HR department
Example: Business Analyst at Target Corporation Position: Business Analyst DUTIES AND RESPONSIBILITIES 1. Inventory Management: Manages department(s) inventory to achieve department turnover goals. Manages the Open to Buy (OTB) dollars and directs the inventory adjustments required to maximize sales, turnover and profits. 2. Merchandise Allocation: Manages and maintains effective department(s) product flow and allocation for assigned product classification by store. Develops effective flow and allocation strategies and completes analysis of sales history by season, adjacency, planogram, and class category/item. Maintains store in planogram, stocks through the use of Target replenishment systems. 3. Financial Planning: Prepares and reviews with Buyer and seasonal, advertising, monthly sales, markdown and inventory forecasts and plans for the department(s) or assigned product classifications. 4. Item/Assortment Planning: Directs and provides historical analysis for the development of department/item/assortment plans to include volume, productivity, trends and “fit. ” 5. Communications: Provides responsive communication to Stores, Vendors, Customers, Distribution Centers, Merchandise Planning, Buying and support pyramids. 6. Vendor Relations: Resolves freight shipment issues to maintain efficient supply of merchandise to the Stores and Distribution Centers. 7. Special Projects: Participates in special projects and task forces for the company.
What Process Does a Company Use? Consensus meeting Rate skills Conduct interviews Develop questions Select critical skills Job analysis
Select Critical Skills Prioritize top 6 -8 technical vs. performance skills Technical skills are specific knowledge or tools required to perform the job Performance skills are transferable skills that can be used on any job Develop definitions for each skill
Examples of Technical Skills University Degree in ______ Excel, Dreamweaver, Java CPA or CMA or JD Language exams Licenses
Select Critical Skills Prioritize top 6 -8 technical vs. performance skills Technical skills are specific knowledge or tools required to perform the job Performance skills are transferable skills that can be used on any job Develop definitions for each skill
Examples of Performance Skills Adaptability/flexibility Analytical/problem solving Decision making Continuous learning and growth Commitment to task/tenacity Communication Customer orientation Tolerance of ambiguity Goal setting Teamwork/collaboration Leadership Initiative Organization and planning People skills/interaction Attention to detail Assertiveness Creativity Versatility
Merchandising at Target Headquarters SKILLS AND ABILITIES DESIRED • College degree with above average grades • Excellent analytical skills • Strong planning and organizational skills • Excellent verbal and written communication skills • Strong computer skills in …_________ • Retail experience or interest • Demonstrated leadership skills • Assertive and flexible
Select Critical Skills Prioritize top 6 -8 technical vs. performance skills Technical skills are specific knowledge or tools required to perform the job Performance skills are transferable skills that can be used on any job Develop definitions for each skill
Business Analyst Characteristics 1) Number Skills - ability to quickly and accurately perform simple arithmetic computations and recognize relationships between quantities. 2) Reasoning/Creative Problem Solving Skills - ability to draw accurate conclusions from quantitative material, to recognize patterns, to go beyond the numbers to their retail implications, and find the best solution possible. Ability to “think outside the box. ” 3) Perceptiveness and Attention to Detail - tendency to “dig into the details” thoroughly, ability to recognize important details. 4) Organizing, Prioritizing, and Follow Through - ability to set effective priorities, keep orderly records, handle many tasks at once without letting things fall through the cracks, keep track of deadlines, follow-up.
Business Analyst Characteristics 5) People Skills - need not to be overly social or outgoing, but must develop effective working relationships with manager, team members, merchandising and the field. 6) Assertive Communication Skills (oral and written) - ability to get point across effectively, concisely and authoritatively. 7) System Aptitude - tolerance of computer work, aptitude to experiment with systems. 8) Ability to Work Under Pressure - ability to operate effectively under time constraints, changing priorities and maintain equilibrium under pressure from others. 9) Motivation - tendency to work hard, put forth extra effort and produce high volumes of work efficiently.
What Process Does a Company Use? Consensus meeting Rate skills Conduct interviews Develop questions Select critical skills Job analysis
Develop Questions The purpose of questions is to generate responses that can be used to evaluate an individuals job-related skills Several open ended questions will be developed for every skill identified
Examples of Questions Analytical Skills – Enumerate the analytical tools with which you feel competent. Then give me an example which shows your ability to use analytical techniques to define problems or design solutions. – Give me an example of a time when you have used tools such as survey data library research, or statistics.
Prepare Questions Decision making Initiative Teamwork Communication Continuous learning and growth
Decision Making - What process do you use to make decisions? -- How do you go about collecting data? --- Who do you involve in making decisions or collecting data? ---- Give me an example of a difficult decision you have made?
Communication - What has been your experience in making presentations or speeches? -- Tell me about a specific experience of yours that illustrates your ability to influence another person? --- How important are verbal communications skills? ----What results have you seen from good communication?
What Process Does a Company Use? Consensus meeting Rate skills Conduct interviews Develop questions Select critical skills Job analysis
Conduct a 30 -minute Interview Introduction Overview of company and position Questioning of candidate skills Time for candidate to ask questions Close and next steps
What Process Does a Company Use? Consensus meeting Rate skills Conduct interviews Develop questions Select critical skills Job analysis
Analytical Skill Question: Enumerate the analytical tools with which you feel competent. Then give me an example which shows your ability to use analytical techniques to define problems or design solutions.
Examples of Answers: I’m good at Excel and have done several spreadsheets during my internship.
Examples of Answers: I’m proficient at Excel, and many other software programs. During my internship this summer with Supercorp, I realized that the profit margins were low on several products. I created a spreadsheet for all products that showed gross sales, allowances, net sales, COGS, and gross margin by product. The controller liked it so well that I was asked to present it to the sales team and explain what the data meant and how they could use it while making their sales decisions.
Which response is best and why?
STAR Situation/Task – Explains the circumstances Action – Describes what the person did Result – Describes the outcome of the action
Examples of Answers: I’m good at Excel and have done several spreadsheets during my internship. Situation/Task - Poor Action Weak Result None
Examples of Answers: ST A R I’m proficient at Excel, and many other software programs. During my internship this summer with Supercorp, I realized that the profit margins were low on several products. I created a spreadsheet for all products that showed gross sales, allowances, net sales, COGS, and gross margin by product. The controller liked it so well that I was asked to present it to the sales team and explain what the data meant and how they could use it while making their sales decisions.
Interview Rating Sheet Position _________ Name of Candidate _________ Date __________ Name of Interviewer _________ The Performance Skills. Strong A lot of Some Little No to be evaluated include: Evidence 1. _________ 2. _________ 3. _________ 4. _________ 5. _________ 6. _________ Evidence
Interview Rating Sheet The Technical/Job Skills to be evaluated include: Strong Evidence A lot of Evidence Some Evidence Little Evidence No Evidence 1. _________ 2. _________ 3. _________ 4. _________ 5. _________ 6. _________ Recommendation: Hire/Promote ____ Not Hire/Promote _______ Reason for Recommendation: _________________________________________________________
What Process Does a Company Use? Consensus meeting Rate skills Conduct interviews Develop questions Select critical skills Job analysis
Consensus Meeting Skills Analytical _________________ _________________ Total: Joe Candidates Lisa Chris John Sarah
Interview Tips Advance Preparation – Research company & industry – Know your goals – Know yourself Turn a Trait Interview into a Behavioral Interview Prepare Star Responses Prepare Questions
If you would like to learn more, Career Planning Strategies textbook will supply additional information on this topic.
Скачать презентацию JOBTALKS Three Types of Interview Methods Indiana University
7e73bc9f8fbdbca51b7ed943dfcf7c85.ppt