Japan Convention Services Inc INCON University Session 10

Japan Convention Services, Inc. INCON University Session 10: Meeting Trends Other Technologies Ayumi Omote Japan Convention Services, Inc.

Contents l. Introduction l. JCS’s Approach to Technology l. Case Studies - CARM - i. Pos - Audio Spotlight l. Future Perspective of Technology l. Summary 2

JCS’s Approach to Technology To Create New Standards To Enhance the Satisfaction of Both Clients and Participants To Improve Quality of Meeting To Add Value to Projects To Have a Big Advantage Over Competitors… In n Established… ov JCSCommunications at ion Technology Wholly owned subsidiary of JCS, Specialized for audio-visual managements Special Group Consisting of IT Experts 3

Results of JCS’s of Technology Luncheon Passport Vending Machine System for Luncheon Seminar i. Pos Presentation Online System Results IC Card System CARM Vending Machine System for Registration 4

Background of CARM In Japan, On-Site Registration > Advanced Registration The Problems were… l. Speed of Registration Processing – 2 minutes person l. Security of Cash Management – On-site Income l. Accuracy of the Data of the Number of Registrations and On-site Income Convention Automated Registration Machine CARM 5

CARM rst s Fi ld’ or e. W Th IMEX News　No. 25 2006. 10 IAPCO News　No. 50 2006. 10 6

Benefits from CARM Brings Us… 1 Convenience 1 ½ minutes Save for Each Participant! 2 Accuracy Accurate Account Processing Various Payment Method Accurate Real-Time Count of Participants &On-site Income 3 Security Collect Statistics to Analyze Participants Secure Cash Control 7

How to Use CARM Name Badge Certificate Confirmation Onsite Receipt Advanced Case of Advanced Registration + Member Non. Member Gala Dinner 　 Choose Category 　 Cash Credit Card Payment Case of On-Site Registration Debit Card Printed Name Badge Various Tickets -Voucher for Congress Bag -Voucher for Abstract/Program -Voucher for Luncheon Seminar -Ticket for Reception 8

CARM 9

Track Records of CARM Adopted in 86 events in the past 3 years No. of Participants 13% No. of Participants 1001~5000 55/86 13% 64% 23% 0~1000 11/86 No. of Participants 23% More than 5001~ 20/86 Mostly Adopted in the Large Scale Meetings over 2000 Participants *Medical Meetings > Non-Medical Meetings / Events Non-Medical 3/86 3. 5% Non-Medical Meeting 2/86 2% Trade Show 1/86 1% 10

Major Track Records of CARM Meeting Total of Participants The 94 th Annual Meeting of the Japanese Urological Association The 49 th Annual Meeting of the Japan Diabetes Society 9000 The 44 th Annual Meeting of Japan Society of Clinical Oncology 2006 5000 6000 2009 The 50 th Annual Meeting of the Japan Diabetes Society 13000 15000 The 72 nd Annual Scientific Meeting of the Japanese Circulation Society 13000 The 51 st Annual Meeting of the Japan Diabetes Society 11500 The 21 st General Meeting of the Japanese Association for Dental Science 2008 14000 The 52 nd Annual Meeting of the Japanese Society for Dialysis Therapy 2007 The 107 th Annual Congress of Japan Surgical Society 12500 The 12 nd Tradeshow & Festival Japan Pet Fair The 72 nd Annual Scientific Meeting of the Japanese Circulation Society The 71 st Annual Congress of Japan Surgical Association The 94 th Annual Meeting of the Japanese Urological Association 2006/4/12 -15　@Fukuoka Convention Centre Number of Participants　about 5, 000 5700 13500 6200 The 49 th Annual Meeting of the Japan Diabetes Society 2006/5/25 -27　@Tokyo International Forum Number of Participants　about 9, 000 11

Trouble Only a few hardware troubles have been reported. - Already Solved. However… The 72 nd Annual Scientific Meeting of the Japanese Circulation Society 2009/3/20 -22　@Osaka International Convention Centre Number of Participants　about 13500 12

Background of i. Pos “EPOS” Electronic Presentation Online System Adopted in European Congress of Radiology Ideal Presentation Online System The Japan’s First Presentation Online System -Follow a good example “EPOS” -Protected by high security system 13

Benefits from i. Pos Improves… 1 Learning Effect More Discussion Browse the Moving Images of Surgery Details and Ultrasonic Waves Build a Database of Presentations Collect statistics to create more effective programs in the future 14

Benefits from i. Pos More Benefits from i. Pos 2 Various Presentation Style Theater Presentation 3 Less Space Presentation at Any Location! 5 Convenience The Conventional Poster Session Tabletop Presentation Browse the presentation titles at their own pace, their interests Tireless Panel Presentation 4 Eco-friendly Paperless! 15

Track Records of i. Pos Adopted in 14 conferences in the past 5 years Meetings 2005 Total of Abstracts 800 Japan Radiological Society 2006 Japan Radiological Society 2005 1500 The 44 th Annual Meeting of Japan Society of Clinical Oncology 500 The Japan Society for Clinical Anesthesia 26 th Annual Meeting 500 Japan Radiological Society 2007 The 107 th Annual Congress of Japan Surgical Society 2007 1600 1500 The 35 th Japanese Society for Magnetic Resonance in Medicine 500 The 66 th Annual Meeting of the Japan Neurosurgical Society The 108 th Annual Congress of Japan Surgical Society 1500 The 36 th Annual Meeting of the Japanese Association for Acute Medicine 1000 The 13 rd Asia Pacific League of Associations for Rheumatology (APLAR) Congress 2008 1000 The 62 nd Annual Scientific Meeting of the Japanese Association for Thoracic Surgery 2009 800 Japan Radiological Society 2009 1800 The 68 th Annual Meeting of the Japan Neurosurgical Society 1000 Clinical Medicine > Basic Medicine Surgical Fields > Internal Medicine 16

New Audio-Visual Management Audio Spotlight -Beam Sound to the Desired Listening Area Useful for Poster Session 17

Future Perspective of Technology Next Technology Would be… Electronic Abstract l. Paperless=Earth-friendly l. Easy to Browse=Convenient l. Easy to Revise=Convenient 18

Summary As the Leading Company in Japanese PCOs…. We will Make Meetings / Events More ØConvenient ØAccurate ØEffective ØEco-friendly With Technologies Earth Client Participant PCO Create a Win-Win-Win Situation With Technology! 19

Thank You Very Much For Your Attention! 20