IT Infrastructure Enhancement Universitas Hasanuddin Makassar Kick Off

IT Infrastructure Enhancement Universitas Hasanuddin, Makassar Kick Off Meeting – 27 July 2012 © 2011 IBM Corporation

Agenda Kickoff Meeting Objectives Executive Summary Project Organization Project Assumption Project Scope of Work Project Deliverables Project Communication High Level Project Schedule and Key Milestone Critical Success Factor Discussion 2 © 2011 IBM Corporation

Objective of Kickoff Meeting To have the same perception of all parties regarding the project § Review and validate the Project Objective and scope § Present the assessment methodology and project phase § Introduce the Project Organization and Structure § Discuss next steps of the activity 3 © 2011 IBM Corporation

Executive Summary Background - To support UNHAS's vision and mission to develop international standard University by creating student-centered learning environment, improving the quality of research, and community development - To provided better availability and continuity for UNHAS IT system as well as anticipate a capacity growth and support future needs in UNHAS. - To support efficiency, reliability access and communications across UNHAS sites. 4 © 2011 IBM Corporation

Executive Summary (cont. ) How does IBM help - IBM has an end-to-end IT portfolio and able to provide integrated solution which consist multi-brand multi-vendor. - IBM as a worldwide leader in IT industry, has a lot of experience supporting many type of customer. - IBM works together with UNHAS to achieve UNHAS goals by providing following services: - Scalable Modular Data Center Installation Service, a collaboration solution by APC and IBM http: //www. apc. com/site/press_center/index. cfm/apc-and-ibm-announce-availability-of-the-ibmportable-modular-data-center-solution-based-on-apce 28099 s-award-winning-infrastruxurec 2 aearchitecture - Network and Security Implementation service, http: //www. juniper. net/us/en/solutions/enterprise/campus-branch - Server, Storage, Infrastructure Management Software implementation services*, http: //www. ibm. com/smarterplanet/us/en/education_technology/nextsteps/solution/B 878188 C 95596 W 34. html - Project Management http: //www-304. ibm. com/easyaccess/fileserve? contentid=232269 5 © 2011 IBM Corporation

Project Organization UNHAS Project Executive IBM Project Executive Muhammad Niswar Purnomo Widanarto IBM Consultant Setiatmoko Sudarmanto B. W. Kurniawan IBM Project Manager UNHAS Project Manager Lutfi Rachman Zulkifli Tahir Ony Nurhayati • Project Performance • Customer Satisfaction • Management Interface UNHAS IT Team Network & Server : Luqman Hakim Electrical : Jumakkara IBM Team Network : Johan Lemena Alifia Fithritama Deni Lukmanul Hakim SMDC • Service Delivery • Report Delivery : Fery Gunawan Pepen Rivai BPT Team Server 6 : Jimmy Suherman © 2011 IBM Corporation

Project Scope of Work § Project Management Service – Project planning – Project performance monitoring – Management interface – Project reporting and closure § Device Procurement and Delivery Service § Network and Security Implementation Service – Network: Core Router, Core Switch, Access Switch, Proxy Appliance – Security: Firewall § Scalable Modular Data Center Installation Service – UPS 20 k. VA with runtime 20 minutes at 13 k. VA (1 unit) – Environment Monitoring System (EMS) – Rack and Power Distribution System – In. Row Cooling System § Training § User Acceptance Test § Maintenance Service § Server and Storage Implementation Services* § Infrastructure Management Software (System Monitoring and Backup) 7 © 2011 IBM Corporation

Project Deliverables § Project Management – Project Kick-Off & Initial Project Plan – Deliverable sign-off/acceptance § Network and Security Services – Network and Security Implementation Report – Network Design Documentation § Server and Storage Services – Server and Storage Implementation Report – Server and Storage Design Documentation § Site and Facilities – Installation and Configuration Report of electrical and SMDC system 8 © 2011 IBM Corporation

Initial Design § Site and Facilities 9 © 2011 IBM Corporation

Initial Design § Network Topology 10 © 2011 IBM Corporation

Initial Design § Storage and Server 11 © 2011 IBM Corporation

Project Assumption § FO connection is ready to be used. § Internet links are ready to be used. § UNHAS will provide required physical and logical access nor information needed by vendors. § Gedung Rektorat level 4 will be used as the data center in this project. UNHAS will prepare the room which designated for SMDC installation. § Network cabling will be provided by UNHAS. § The Coverage hours for these Services and support will be from 08. 00 am to 05. 00 pm Western Indonesian Time from Monday through Friday excluding Saturdays, Sundays, and Public Holidays in Makassar area. 12 © 2011 IBM Corporation

Project Communication § Bi-Weekly project status update § Communication via email – phone - meeting § Approval via email/hardcopy § Deliverable reports will be submitted in MS Word and/or PDF and/or MS. Power. Point format. 13 © 2011 IBM Corporation

High Level Project Schedule and Key Milestone-1 Contract Signoff & Device Ordering Milestone-3 Est. ETA 2 nd Week of August ‘ 12 1 June ‘ 12 5 – 28 September ‘ 12 M. 3 Network, Server, and Storage Installation M. 1 Devices Delivery and Design Finalization Kickoff Milestone-2 Milestone-4 27 July ‘ 11 10 August – 7 September ‘ 12 28 September – 13 November ‘ 12 M. 2 Electricity & SMDC System Installation 14 M. 4 Software Installation © 2011 IBM Corporation

Initial Project Schedule No. 1 a b c d e 2 3 a b c d 4 15 e f a b c d e f g Activity Device Ordering and Delivery Juniper switches and firewall F 5 Bluecoat Proxy APC SMDC IBM Blade server & storage Kickoff Site and Facility Installation Site Survey Design - Single Line Diagram and Layout Drawing Design - Submission and Approval Electricity installation phase #1 IDUL FITRI PUBLIC HOLIDAY Electricity Installation phase #2 Handover and Training Network and System Installation Site Survey Design - Network & System Architecture Design - Submission and Approval System Installation Core Network Installation Proxy and Load Balancer Installation UAT, SIT and Handover Start End 14 -Jun-12 10 -Aug-12 27 -Jul-12 28 -Jul-12 31 -Jul-12 1 -Aug-12 2 -Aug-12 10 -Aug-12 15 -Aug-12 27 -Aug-12 7 -Sep-12 8 -Sep-12 27 -Jul-12 28 -Jul-12 31 -Jul-12 1 -Aug-12 2 -Aug-12 5 -Sep-12 15 -Sep-12 20 -Sep-12 25 -Sep-12 26 -Sep-12 27 -Sep-12 © 2011 IBM Corporation

Critical Success Factor § Management support and commitment to the project success § Clear project requirement transfer to project team § Focus from all project team § Close & Openness communication between project team to share information, issue and resolutions related to the successful soft opening target § Regular updates and measurement 16 © 2011 IBM Corporation

Critical Success Criteria § Project time delivery meet the timeline § Project quality delivery meet the project requirements 17 © 2011 IBM Corporation

Thank you 18 © 2011 IBM Corporation

What’s Next IBM and partners will: § Monitor device delivery process. § Detail and Comprehensive Site Survey § Finalize and submit design document. § Taking care of work permit and any other pre-requisite document prior to enter the implementation phase. UNHAS will: § Provide ID card and access permit which needed by IBM team to work in the UNHAS. § Ensure building readiness § Provide detail location for access switches placement. § Review and approve final design document. 19 © 2011 IBM Corporation