ISB Presentation Status Report for Digital Archives Adam Jansen Digital Archivist Washington State Archives
Project Status Highlights • Project on Schedule and Under Budget • Oct 4 th Grand Opening • Phase one complete Dec 30 th. • Microsoft/EDS developing web interface and database backend • Network Hardware, Software installed and Tested
Budget Investment Plan Estimat e Current Estimat e (as of July) Personal Services Contracts $332, 750 $1, 069, 912 100% $0 0% Hardware Maintenance $13, 044 $45, 652 $8, 000 18% $37, 652 82% BUDGET CATEGORY Current Estimate: Expended/Oblig ated to Date $ % Current Estimate: Un-obligated Balance $ % Software Maintenance/up grade $247, 889 Goods and Services $75, 000 $56, 750 100% $0 0% Hardware Purchase $1, 238, 472 $1, 052, 704 $881, 382 84% $171, 322 16% $670, 413 $250, 000 $245, 564 98% $4, 436 2% $2, 577, 568 $2, 475, 018 $2, 261, 608 92% $213, 410 8% Software Purchase TOTAL
Technology Acquisition • • • Hardware – Cisco Network, LAN and SAN EMC – SAN storage 5 TB HP – Servers and desktops ADIC – Tape Library Microsoft – Software and development
Project Changes • Custom Developed Archival Asset Management System – Allows more functionality, flexibility – Less maintenance costs long term – Own the source code • Expanded redundancy and security – Redundant firewalls, load balancers, server configurations – Secure FTP for data uploads – Expanded test environment for development
Scope of Project • Phase One to include: – Public web interface • Basic and Advanced searches • Image viewing, downloading • e. Commerce – Database Model • Automated ingestion and processing of records • Self describing Metadata XML deep storage • Security roles – Pilot to include • Marriage records Chelan, Snohomish, Spokane • Historic Census and Naturalization Records
Scope of Project • Phase Two to include: – Legislative Services Center – Governor Locke’s Records – Chelan County Clerk – Secure web page for small batch upload • Allows providing office to view confidential fields – Increase user experience and functionality
Quality Assurance • • Begun formal reporting in April Two QA reports to date Onsite Visit July 13 th, No Major Risks Identifies – Backing up to Disk Array • Tape Library has been ordered with expected install of Sept 15 th – Need to Conduct Proof of Concept Testing • Extensive POC testing has been completed – Development timeline for Grand Opening • OSOS staff picking up workload, extensive testing along with development
Change Management • Extensive due diligence to minimize need for change • Complete testing of network architecture, software installation • Weekly Review Meetings with Microsoft, EDS and OSOS development team and executive staff • Documented formalized change control process requiring review and sign-off • Weekly review of potential risks and mitigation strategies
Key Dates • Oct 4 th – Grand Opening www. digitalarchives. wa. gov • Dec 30 th – End of Phase One – Marriage Records, Historic Records, Voter Registration, select emails • June 30, 2005 – End of Phase two – Governor Locke’s Records, Legislative Services Center, Chelan County Clerk
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