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IPM Phase 2 Accomplishments and Phase 3 Scope IPM Integrated Program Management Building Capacity IPM Phase 2 Accomplishments and Phase 3 Scope IPM Integrated Program Management Building Capacity and Expediting the Delivery of Projects City of Fort Worth City Council Presented by Doug Rademaker, Deputy Director, PMO Ken Hall, IPM Program Manager, CH 2 M HILL 1 October 6, 2009

IPM Today’s Presentation • • Budget and M/WBE Participation • Proposed IPM Phase 3 IPM Today’s Presentation • • Budget and M/WBE Participation • Proposed IPM Phase 3 Scope • 2 IPM Phase 2 Accomplishments Next Steps

Building Fort Worth IPM Phase 2 Accomplishments 3 Building Fort Worth IPM Phase 2 Accomplishments 3

IPM Phase 2 – Implementing Process Improvements, Training, Development of Dashboards and Contracting Capacity IPM Phase 2 – Implementing Process Improvements, Training, Development of Dashboards and Contracting Capacity 2008 Assessments 2009 Schedules Phase 1 Assessing 4 2011 Training & Process Improvements Dashboards Recommendations 2010 Where we are Contractor & PM Capacity Phase 2 Developing & Implementing Phase 3 Implementing & Transitioning Phase 4 Ownership

IPM Phase 2 - Teams Implemented Solutions Improvement Teams Recommendations PMIT ROW / Easements IPM Phase 2 - Teams Implemented Solutions Improvement Teams Recommendations PMIT ROW / Easements Project Manager Roles & Responsibilities Project Planning Design Consultant Procurement Project Mgmt Info System Strategy Cost Estimating Change Management Project /Program Controls Measurement & Reporting Document Management Project Closeout CPMS / All Other M/WBE M&C 5 Exec Tm Implementation

IPM Cultural Project Delivery Shift is Happening at the City Dashboard Schedules IPM Schedule IPM Cultural Project Delivery Shift is Happening at the City Dashboard Schedules IPM Schedule Bid Advertisement Tracking Training Collaboration Reports… Project Financial Informati on 6 Bond Program Planning Over 5, 200 hrs of

IPM 7 Tracking Projects Scheduled for Advertisement and Bid Explanations documented and tracked for IPM 7 Tracking Projects Scheduled for Advertisement and Bid Explanations documented and tracked for any project that slips

IPM Dashboards Released July 2009 3 levels of dashboards and training delivered 8 IPM Dashboards Released July 2009 3 levels of dashboards and training delivered 8

IPM Several Additional Dashboard Improvements Now Available Added Search Feature Added Navigation by District IPM Several Additional Dashboard Improvements Now Available Added Search Feature Added Navigation by District & Bond Program 9 Added Progress Summaries by District & Bond Program

IPM Building Contractor Capacity & Increasing Participation IPM Contractor Development Initiative Small Contractor Development IPM Building Contractor Capacity & Increasing Participation IPM Contractor Development Initiative Small Contractor Development Program Participation • • Increase number of qualified contractors performing work • Improve processes for • contracting and delivery • Remove impediments • from current bidding process Referral All Contractors 10 Increase participation opportunities through bonding & technical support Provide mentoring & hands-on assistance Provide subcontracting opportunities Small and M/WBE

IPM Contractor Outreach to Increase Bidder Interest and Participation New Contractors 30 13 13 IPM Contractor Outreach to Increase Bidder Interest and Participation New Contractors 30 13 13 New Contractors Bidding 30 26 11 Successful Bids New Bids 26 Bids by New Contractors on City Contracts Small Contractor Development Program • Working with 24 firms • Providing Bonding and Technical support to 5 firms • 11 Pre-qualified 6 firms through the Water

IPM Ware, Burrell, and SCDP Collaborate on Contractor Newsletter • Award-Winning Newsletter* * Awards IPM Ware, Burrell, and SCDP Collaborate on Contractor Newsletter • Award-Winning Newsletter* * Awards for Publication Excellence 2009 (1) and the International Academy of the Visual Arts (2) 12

Building Fort Worth IPM 13 Budget and M/WBE Participation Building Fort Worth IPM 13 Budget and M/WBE Participation

IPM IPM-Based Contract Costs to Date ($ millions) Original Cost for Budget for Scope IPM IPM-Based Contract Costs to Date ($ millions) Original Cost for Budget for Scope Phase 1 Scope -$0. 2 $3. 6 $3. 8 Phase 2 $4. 5 -$0. 2 Phase 3 $4. 5 -$1. 0 * Phase 4 $1. 0 $3. 5 Total 14 $4. 3 * * Excludes Contract Project Management Services

Capital Project Workload IPM Efficient Project Staffing Balances City Staff and Outsourcing Workload Varies Capital Project Workload IPM Efficient Project Staffing Balances City Staff and Outsourcing Workload Varies over Time Contract Support Helps Meet Peak Staffing Needs Contract Support City Project Managers & Delivery Support Staff Meet Baseline Staffing Needs Time 15

IPM Additional Services Requested / Provided Outside of IPM Original Scope $millions Phase 2 IPM Additional Services Requested / Provided Outside of IPM Original Scope $millions Phase 2 Contract Project Mgmt* $0. 46 Phase 3 Contract Project Mgmt* $0. 85 $1. 31 * Storm Water Program Contract Project Management and Administrative Support 16

Goal 28% 17 Commitment 39 % 39% Participation thru Aug 2009 IPM Phase 2 Goal 28% 17 Commitment 39 % 39% Participation thru Aug 2009 IPM Phase 2 IPM M/WBE Participation • CP&Y • Brunson Technical • The Burrell Group • Ware Associates • SCDP Phase 3 Goal is 28%, and Commitment is 39%

Building Fort Worth IPM Proposed IPM Phase 3 Scope of Work 18 Building Fort Worth IPM Proposed IPM Phase 3 Scope of Work 18

IPM Phase 3 – Implementing Process Improvements, Accelerate Transition to City Staff 2008 2009 IPM Phase 3 – Implementing Process Improvements, Accelerate Transition to City Staff 2008 2009 2010 2011 Where we are Assessment Developing Ownership Implementing Consultant Support Level Phase 1 19 Phase 2 Phase 3 Phase 4

IPM Expected Phase 3 Outcomes 1. Project schedule update and control functions implemented City-wide IPM Expected Phase 3 Outcomes 1. Project schedule update and control functions implemented City-wide 2. Metrics in place to measure project and program delivery performance 3. Dashboards reporting both schedule and financial status of projects/programs 4. Detailed reporting capabilities available through CPMS and Primavera schedule database 20

IPM Expected Phase 3 Outcomes 5. All current project delivery staff trained consistently across IPM Expected Phase 3 Outcomes 5. All current project delivery staff trained consistently across departmental lines 6. Electronic bidding and invoice payment capabilities 7. All identified Phase 1 improvement areas addressed 8. Measurable increase in contractor and project delivery capacity 9. Ownership of IPM program and processes 21

IPM Focus Areas for Phase 3 • Schedules, Controls and Payments • Continued Cultural IPM Focus Areas for Phase 3 • Schedules, Controls and Payments • Continued Cultural Change • Enhanced Project/Program Reporting 22 • IPM Transition and

Building Fort Worth IPM 23 Next Steps Building Fort Worth IPM 23 Next Steps

IPM Next Steps ü q Brief ITC on Phase 2 accomplishments on September 15 IPM Next Steps ü q Brief ITC on Phase 2 accomplishments on September 15 th ü q Provide Council IPM update on October 6 th • Share Phase 2 accomplishments • Introduce proposed Phase 3 scope of services q Recommend approval of Phase 3 contract on October 13 th 24

IPM 25 IPM 25