IPEDS Workshop SHEEO NCES Network Conference May 8 -10

IPEDS Workshop SHEEO/NCES Network Conference May 8 -10, 2007 St Petersburg FL National Center for Education Statistics

Agenda • • • 2006 -07 and Noncompliance 2007 -08 Help Desk report AIR report New IPEDS website New PAS & DAS Data Feedback Report and Ex. PT Finance Upcoming Reports and TRPs Other NCES projects of interest National Center for Education Statistics

Acronyms Used • PPA = Program Participation Agreement • FSA = Office of Federal Student Aid • KH = keyholder • HD = Help Desk • TRP = Technical Review Panel • OMB = Office of Management & Budget National Center for Education Statistics

IPEDS Survey Components • • Institutional Characteristics (IC) Completions (C) Human Resources (HR) Enrollment (EF) Graduation Rates (GRS) Student Financial Aid (SFA) Finance (F) National Center for Education Statistics

IPEDS Data Tools • COOL – College Opportunities Online Locator • Ex. PT – Executive Peer Tool • PAS – Peer Analysis System • DCT – Dataset Cutting Tool • DAS – Data Analysis System National Center for Education Statistics

2006 -07 data collection National Center for Education Statistics

Spring collection • Closed 2 days later than scheduled due to Dept of ED network problems on 4/17 • HD and survey directors currently doing QC National Center for Education Statistics

Data collection system rewrite • For 2006 -07, using. NET and SQL 2005 • New technology, allowed us to achieve increased efficiencies and do more cool stuff • Thanks for your patience as we went operational National Center for Education Statistics

Noncompliance update National Center for Education Statistics

Mandatory reporting of IPEDS • Reporting IPEDS is mandatory for all institutions with PPA with US Dept of ED for Title IV federal student financial aid • Since 2002 -03, FSA has been enforcing this with fines, warnings • Penalties for noncompliance include • Fine of up to $27, 500 per violation • Institution’s eligibility to participate in Title IV programs can be suspended National Center for Education Statistics

FSA Noncompliance Actions: Total Fines Assessed National Center for Education Statistics

FSA Noncompliance Actions: Institutions Fined, Warned National Center for Education Statistics

2006 -07 Nonresponse: # of Institutions • IC = 2 • C=1 • HR = 1 • • EF = GRS = SFA = F= National Center for Education Statistics

Followup • Unfortunately, it takes a lot of work to make these low numbers happen • We are doing a lot of followup, during and after collections • Accepting data 2 wks after close • This summer, we’ll send letter to CEO and KH of institutions that have had their one and only second chance National Center for Education Statistics

2007 -08 data collection National Center for Education Statistics

Proposed changes for 2007 -08 • Initial Federal Register notice placed January 24, 2007 which began a 60 -day comment period through March 26 • On March 8, second notice in Fed Reg was posted that read… National Center for Education Statistics

March 8 Notice • “The Department has received comments regarding some of the new questions included for the first time in this proposed IPEDS Information Collection Request (ICR). The Secretary has taken these comments into consideration and decided to revise the proposed collection by removing some of the new items proposed for this annual data collection. ” National Center for Education Statistics

NEW proposed changes for 2007 -08 • Another Federal Register notice will be posted beginning another 30 -day comment period (soon) • Most changes would be optional for 2007 -08 and mandatory for 200809 • No race/ethnicity changes for 2007 -08 included in changes sent to OMB National Center for Education Statistics

Institutional Characteristics • Institutional identification: • Collect website addresses for admissions and financial aid offices, instead of phone numbers National Center for Education Statistics

Institutional Characteristics • Part C, Admissions Requirements & Services • Add question: Does your institution have an online application? If yes, provide URL. Link will be added to COOL website. National Center for Education Statistics

Institutional Characteristics • Part C, Admissions Requirements & Services • Eliminate option to choose admissions reporting year; admissions information reported for current academic year only • If approved by OMB, will be mandatory in 2007 -08 National Center for Education Statistics

Enrollment • Parts E & F, 12 -month Unduplicated Count and Instructional Activity • Remove from the Enrollment component collected in winter and spring, and create new component (E 12) to collect these data in the fall • No changes to data collected, only to collection in which they appear • If approved, will be mandatory in 200708 National Center for Education Statistics

Enrollment • Part G, Retention Rates • Rather than collect only the rates for full-time and part-time students, collect the numerator and denominator and have the system calculate the rates National Center for Education Statistics

Graduation Rates • Sections V and VI, students receiving athletically related student aid • Eliminate these sections from IPEDS GRS • Institutions will no longer be required to report these data to IPEDS, but will still be required to disclose these data, per SRK • Add item to report URL used for disclosure National Center for Education Statistics

XML upload option • Currently working with Postsecondary Education Standards Council (PESC) on XML data upload option for 2007 -08 IPEDS • Will be another data submission option, along with • keying data into screens • fixed file upload • key value file upload National Center for Education Statistics

http: //pesc. org/ • Non-profit, community-based, umbrella association of colleges and universities; professional and commercial organizations; data, software and service providers; and state and federal government agencies • Mission is to lead the establishment and adoption of data exchange standards in education • Michael Sessa, Executive Director (3: 10 today) National Center for Education Statistics

PESC and IPEDS • Currently developing schemas • Working with PESC Change Control Board • Holly Hyland, Dept of ED • Bruce Marton, U of TX at Austin • On track to release specs on Aug 1 National Center for Education Statistics

XML upload • First step: tackle Human Resources (HR) component survey • The most complicated • Has the most cross-section dependencies • The other survey components will then fall into place National Center for Education Statistics

Time Status Instruction combined with research and/or public service Primarily research Academic Rank Full-time IRPS Primarily instruction Instr. Primary function / occupational activity Professors Part-time Associate Professor Assistant Professor Medical Status Instructors Non-medical Primarily public service Lecturers Medical Executive/administrative/managerial Other professionals (support/service) Technical and paraprofessionals (not applicable to the faculty status codes below of 1, 2, and 3) Clerical and secretarial (not applicable to the faculty status codes below of 1, 2, and 3) Skilled crafts (not applicable to the faculty status codes below of 1, 2, and 3) Service/Maintenance (not applicable to the faculty status codes below of 1, 2, and 3) Faculty Status No academic rank. Fringe Benefit Retirement plans (other than Social Security) - Vested within 5 -years Retirement plans (other than Social Security) - Vested after 5 -years Medical/dental plans Group life insurance Other insurance benefits (cafeteria plan, etc. ) 11/12 month contract/teaching period Less Then 9 months contract/teaching period. On Tenure Track Unemployment compensation Not on Tenure Track Worker's compensation Other benefits in kind with cash options Below $20, 000 -29, 999 30, 000 -39, 999 40, 000 -49, 999 65, 000 -79, 999 Housing plan -- Restricted Below $30, 000 50, 000 - 64999 Housing plan -- Unrestricted Salary Range (Non-Professional) 40, 000 -49, 999 Tuition plan (dependents only) -- Restricted Salary Range (Professional) 30, 000 -39, 999 Tuition plan (dependents only) -- Unrestricted Social Security taxes Graduate Assistants 9/10 month contract/teaching period Guaranteed disability income protection Tenured Without faculty Status Contract Length / Teaching Period 50, 000 and over 80, 000 -99, 999 100, 000 and over National Center for Education Statistics Race / Ethnicity Gender

element is a sequence of elements is a group of elements and Unit. ID attribute 1 2 National Center for Education Statistics 3

is a group of elements 1 National Center for Education Statistics

is a sequence of group of - - 2 < Full. Time. Instructional. Staff. Salaries> is a sequence of Full. Time. Instructional. Staff. Salaries < Full. Time. Instructional. Staff. Benefits > is a sequence of Full. Time. Instructional. Staff. Benefits National Center for Education Statistics

is a choice of - - elements 3 A group of elements is a sequence of A group of elements A group of elements A group of elements National Center for Education Statistics

National Center for Education Statistics

Sample Element > h> 111 Gender Value. Contract Length Annotation Value Annotation 1 Faculty Status Professors 2 1 Academic 2 Value. Professors Rank Associate professors Annotation 3 1 2 Associate professors Assistant professors Professors Value Annotation 150000 4 2 3 Assistant 1 professors Instructors. Associate professors Professors 1 h> 1 12 20000 Education Statistics National Center for Not 6 No academic rank Used 99 Not Used

Collection schedule 2007 -08 National Center for Education Statistics

Registration opens August 1 User. IDs to KHs August 1 Survey materials posted August 1 Status of registration August 29 taken Letters to CEO (if KH not August 31 registered) National Center for Education Statistics

Fall Collection Institutional Characteristics Completions 12 -month Enrollment** Surveys (***if approved by OMB) Collection open September 5 Keyholder close October 17 Coordinator close October 31 National Center for Education Statistics

Winter Collection Surveys Human Resources Enrollment (available) Finance (available) Collection open December 5 Keyholder close January 23 Coordinator close February 6 National Center for Education Statistics

Spring Collection Surveys Enrollment Finance Student Financial Aid Graduation Rates Collection open March 5 Keyholder close April 16 Coordinator close April 30 National Center for Education Statistics

Additional Notes • Ideas for comment: • Keep Enrollment, Finance open between Winter and Spring collections • Close Enrollment, Finance for last week of Winter collection National Center for Education Statistics

Followup schedule Email to KH (collection open) Letter to CEO (no registered KH) Email to KH (no data) Phone to CEO (no registered KH) Phone to CEO/KH (no data) Email to KH (no data, not locked) Open Close Close National Center for Education Statistics – – – 4 wks 3 wks 2 wks 1 wk

Race/ethnicity National Center for Education Statistics

Race/ethnicity • Proposed Dept of ED guidance on Maintaining, Collecting, and Reporting Data on Race and Ethnicity posted in Federal Register 8/7/06 • For implementing 1997 OMB standards • Public comment period ended 9/21/06 • TRP held in November • Final guidance will be posted (when? ? ? ) National Center for Education Statistics

First-professional degree classification National Center for Education Statistics

First-professional degree classification • After 2 TRPs and 2 suggestion postings and 2 comment periods… • Plan posted: http: //nces. ed. gov/ipeds/whatsnew. asp National Center for Education Statistics

Here’s the plan: • Eliminate First-professional degree category • Report in appropriate degree level category: • • Master’s degrees Doctor’s degrees – research/scholarship Doctor’s degrees – professional practice Doctor’s degrees – other National Center for Education Statistics

Here’s the plan • Eliminate First-professional certificategory • Report in Postmaster’s certificategory National Center for Education Statistics : (cont)

Possible Implementation Optional Mandatory IC 2008 -09 2009 -10 EF 2008 -09 2009 -10 2010 -11 (awards granted 7/1/08 – 6/30/09) (awards granted 7/1/09 – 6/30/10) C National Center for Education Statistics

Help Desk Report National Center for Education Statistics

AIR Report National Center for Education Statistics

New IPEDS Website National Center for Education Statistics

Redesign of IPEDS Website • http: //nces. ed. gov/ipeds/ • Develop user-friendly website for IPEDS • Reorganize content into intuitive, logical information and architecture • Simplify site structure so users can find info • Update content • Enhance site appeal • Create design that enhances usability National Center for Education Statistics

PAS New Features National Center for Education Statistics

New Features PAS • Multiple year selection for variables • Variable search feature • New navigation • Power. User upload • Built-in trend reports • Grad rates templates National Center for Education Statistics

DAS Update National Center for Education Statistics

Data Feedback Report & Ex. PT National Center for Education Statistics

Data Feedback Report & Executive Peer Tool • 2006 report available through Ex. PT at http: //nces. ed. gov/ipedspas/ • 2007 report will incorporate changes suggested by TRP held March 2006 National Center for Education Statistics

DFR & Ex. PT 2007 • Enhance Ex. PT • Replicate full version of DFR in. pdf • Upload comparison group files • Add new figures (Ex. PT only) • Generate auto comparison groups using 2005 Carnegie Basic National Center for Education Statistics

New figures for Ex. PT • Enrollment – detail by level • Transfers-in (2008) • Admissions • Yield rate, SAT/ACT, selectivity index • Personnel services by function (salaries, benefits) as % of total operating expenses • Core revenues and expenses figures by both percentage distribution by source and by per FTE enrollment • Endowment per FTE National Center for Education Statistics

DFR & Ex. PT 2007 • 2007 custom comparison group upload • Open through July 1 • Instructions at http: //nces. ed. gov/ipeds/comp_gp. asp • On-demand webinar at http: //airweb. org National Center for Education Statistics

Finance National Center for Education Statistics

Improving Finance Data • TRP held Jan 17 -18; results will be posted for comment after OMB Clearance for this year completed • Discussed future enhancements, addition of new data items • Goal: to increase comparability between forms • greater utility of data • improve financial transparency of the institutional finance data being reported National Center for Education Statistics

Upcoming Reports and TRPs • Finance Validity Study • Currently being revised • Minimum Dataset Study • Currently being revised • HR Validity Study • Early draft being reviewed • Next TRP: Online IPEDS State Profiles Tool (July) National Center for Education Statistics

Other NCES Projects of Interest National Center for Education Statistics

NCES Projects of Interest • The new COOL • NPEC state consumer website project • Pilot proposal for student longitudinal data National Center for Education Statistics