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Intro to Info Tech Applications This presentation can be viewed on line at: http: Intro to Info Tech Applications This presentation can be viewed on line at: http: //web. fscj. edu/Janson/cgs 1060/wk 04. Application. SW. ppt Copyright 2003 by Janson Industries 1

Objectives n n Define what application s/w is Explain the various functional categories Explain Objectives n n Define what application s/w is Explain the various functional categories Explain the various forms it comes in How to work with application s/w 2 Copyright 2018 by Janson Industries

Functional Categories n n Business, Media, Personal, Communications These categories may seem overlapping u Functional Categories n n Business, Media, Personal, Communications These categories may seem overlapping u Can't Word be used for both business and personal u Often there are different versions F F Word in a suite vs. stand alone Office (Home) vs. Office (Professional) 3 Copyright 2018 by Janson Industries

Form Categories n Who it's produced for: u u n Packaged – mass produced Form Categories n Who it's produced for: u u n Packaged – mass produced for general public Custom – tailor made by programmers for a particular user Where it is installed and accessed u u On the PC Web-based F F Often apps can be accessed both ways E. g. Outlook, games 4 Copyright 2018 by Janson Industries

Form Categories n Cost & rights u u Shareware: copyrighted, free for a trial Form Categories n Cost & rights u u Shareware: copyrighted, free for a trial period & sold for a price (often nominal) u Freeware: copyrighted and free u Open source: copyrighted, users get source code, can change and distribute as they see fit, mostly free u n Proprietary: copyrighted & sold for a price Public domain: free Can get a lot of these from web sites like u Copyright 2018 by Janson Industries thefreesite. com, tucows. com 5

User Interface n User, OS and Apps interface Start Word Copy file Print User User Interface n User, OS and Apps interface Start Word Copy file Print User Print Save Apps Save OS Print H/W Save Bold 6 Copyright 2018 by Janson Industries

Starting Apps n Most users use the GUI and either u u n Double Starting Apps n Most users use the GUI and either u u n Double click a desktop icon Select a list item from the Program menu You can also issue commands through the command line interface 7 Copyright 2018 by Janson Industries

Starting Apps n n When you run a application in Windows, you are specifying Starting Apps n n When you run a application in Windows, you are specifying an executable file name For instance, clicking the IE icon tells Windows to “run” iexplore. exe in C: Program FilesInternet Explorer u Copyright 2018 by Janson Industries C: Program FilesInternet Exploreriexplore. exe is a fully qualified name 8

Starting Apps n n If the fully qualified name is not specified, Windows searches Starting Apps n n If the fully qualified name is not specified, Windows searches the Environment Variable called PATH for locations to look for it Let’s prove it. Start the command prompt u Start button, All Apps, Windows System, Command Prompt 9 Copyright 2018 by Janson Industries

Running a pgm n In command prompt we specify iexplore. exe u n “Not Running a pgm n In command prompt we specify iexplore. exe u n “Not recognized” message Now specify fully qualified file name (in quotes) u IE started 10 Copyright 2018 by Janson Industries

Running a pgm ▮ Now we will set the path value u path = Running a pgm ▮ Now we will set the path value u path = "C: Program FilesInternet Explorer" u In command prompt we specify iexplore. exe F IE started 11 Copyright 2018 by Janson Industries

Application Functions n n n Most provide an easy-to-use GUI Business apps allow users Application Functions n n n Most provide an easy-to-use GUI Business apps allow users to create, change, save and print something What thing depends on the function of the app 12 Copyright 2018 by Janson Industries

Business S/W n Word Processing n Create, change, save, print n n Users can Business S/W n Word Processing n Create, change, save, print n n Users can change n Appearance (color, font style, bold, margins, etc. ) n n Called formatting Content (change text, spell check, grammar check) n n Documents, magazines, books Called editing Can include & manipulate images 13 Copyright 2018 by Janson Industries

Business S/W n Spreadsheet n n n A table that holds text, numbers, formulas Business S/W n Spreadsheet n n n A table that holds text, numbers, formulas and functions Formulas and functions manipulate the text and numbers and display results in the table Users can n Create, change, save, and print the spreadsheet 14 Copyright 2018 by Janson Industries

Business S/W n Data Base (DB) consists of n n Interrelated groups of data Business S/W n Data Base (DB) consists of n n Interrelated groups of data DB Management System (DBMS) n S/W that allows users to n n Group and relate huge amounts of data Input, change, and retrieve data Create and use many interfaces to the data Protect the data 15 Copyright 2018 by Janson Industries

Business S/W n Presentation S/W n n Generally, lets you create a slide show Business S/W n Presentation S/W n n Generally, lets you create a slide show Slide show includes text and images n n n Copyright 2018 by Janson Industries Generally, presentation light on text , geared to images Heavy textual information better presented in document format Presentation supports the verbal info given by presenter 16

Business S/W n Usually provided in suites n n n Package of many applications Business S/W n Usually provided in suites n n n Package of many applications Like Office 2016, Open. Office, Libre. Office, Star. Office Besides the four previous types, usually also provides n n Copyright 2018 by Janson Industries Calendaring Email Address book Note taking 17

Suites vs. Stand Alone each app as stand alone Buying n more expensive n Suites vs. Stand Alone each app as stand alone Buying n more expensive n n n But if you only need one or two, cheaper to buy stand alone Standalone often have more functionality Suite apps interact with each other better than stand alones n Copyright 2018 by Janson Industries Suite calendar works with email and sends note to all meeting attendees 18

Other Business S/W n Project Management u u n Create tasks: assign time estimates, Other Business S/W n Project Management u u n Create tasks: assign time estimates, contingencies, people, and resources App will check for conflicts and contingencies and assign dates Accounting Apps u u Copyright 2018 by Janson Industries Keep track of all financial txs Generates reports, legally required documents, cut checks, manage bank accounts 19

Other Business S/W n Large orgs generate tons of documents n Document Management S/W Other Business S/W n Large orgs generate tons of documents n Document Management S/W u u Tracks where each is stored u Provides user access to all u n Converts to a common format Usually networked based Enterprise S/W u Provides many business functions u Enables interoperability Copyright 2018 by Janson Industries 20

Graphics S/W n Vast increase in last 10 yrs u CAD – Computer Aided Graphics S/W n Vast increase in last 10 yrs u CAD – Computer Aided Design u Desktop Publishing u Image Editing u Video and Audio Editing u Web site generators 21 Copyright 2018 by Janson Industries

Graphics S/W n n A lot of different products, ranging from professional to bare Graphics S/W n n A lot of different products, ranging from professional to bare bones Get some of these with OS u n Copyright 2018 by Janson Industries Windows has image editor and painter Can get free versions that are probably good enough for home usage 22

Personal Use n Suites of business s/w n n MS Works usually comes with Personal Use n Suites of business s/w n n MS Works usually comes with computer Has word processor, spreadsheet, image editor Works not as powerful as Office 2016 Professional word processor, spreadsheet, etc. Works doesn't come with some apps like DBMS 23 Copyright 2018 by Janson Industries

Personal Use n Personal Finance u u n Computerized check book, generate spending reports, Personal Use n Personal Finance u u n Computerized check book, generate spending reports, tax prep, etc. Most tie into Internet so you can pay bills online, manage you investments and bank accounts, file taxes electronically, etc. Legal u Comes with standard legal docs u Wizard to generate customized docs 24 Copyright 2018 by Janson Industries

Personal Use n Desk Top Publishing u Create more than docs u Comes with: Personal Use n Desk Top Publishing u Create more than docs u Comes with: F F Images Standard layouts • Tri-fold brochure, business card, greeting card u Can import images u Lots of image editing capability 25 Copyright 2018 by Janson Industries

Personal Use n Graphic, Audio, Video editors n Educational u Reference books F u Personal Use n Graphic, Audio, Video editors n Educational u Reference books F u n Encarta Computer based training Entertainment u Games u Media players u Virtual Reality – climb Mt Everest 26 Copyright 2018 by Janson Industries

27 Copyright 2018 by Janson Industries 27 Copyright 2018 by Janson Industries

Communication n Lots of client s/w to communicate over the Internet u u n Communication n Lots of client s/w to communicate over the Internet u u n Email Browser Phone (Vo. IP – Voice over IP) Instant Messaging Business will have more sophisticated u u u Copyright 2018 by Janson Industries Tele- and Video-conferencing Chat rooms Newsgroups/message boards 28

Communication n Virtual Reality u Second Life F F F Download a Second Life Communication n Virtual Reality u Second Life F F F Download a Second Life Viewer (client program) Create an avatar Interact with other residents • Voice chat, IM F u Can even create virtual objects, clothes, etc. IBM uses for teleconferencing 29 Copyright 2018 by Janson Industries

30 Copyright 2018 by Janson Industries 30 Copyright 2018 by Janson Industries

Web-based Apps n A lot of these apps are supplied by a web site Web-based Apps n A lot of these apps are supplied by a web site u u u n You don't download and install the app on your computer App is accessed with browser All created files stored on providers computers Examples n n n Copyright 2018 by Janson Industries Google Docs Yahoo mail Online classes, web-based training 31

Web-based Apps n Adv of web based? u u u n n Many are Web-based Apps n Adv of web based? u u u n n Many are free Doesn't take up space on your computer Upgrades automatically What are disadvs? How do you think Microsoft feels about this? 32 Copyright 2018 by Janson Industries

Points to Remember n Apps are why you buy a computer n Lots of Points to Remember n Apps are why you buy a computer n Lots of different kinds and versions n n Run on a particular operating system Trend is towards web-based apps u Internet 2. 0 33 Copyright 2018 by Janson Industries