Intranet Toolkits Bonnie Burwell & Stephen Abram Presentation at Info. Today 2001 New York: May 2001
Barriers to Success KM and Intranets • 53% Culture • 20% Immaturity of Technology • 15% Immaturity of Industry • 9% Cost • 3% Lack of Need • Source: Delphi Survey of Knowledge Management
What’s an Intranet Toolkit? “The provision of software applications to integrate internal and external content without disturbing the look & feel of a client intranet. An out of the box solution. ”
What’s an Intranet Toolkit? “A collection of tools that enables information professionals to populate their intranet with targeted research solutions. ”
What’s an Intranet Toolkit? “A way for end-users to get high-value information and functionality without having to learn about all the tools for extraction. ”
Simply. . . “Software tools designed specifically to facilitate the integration of external content on to the intranet. ”
From Toolkits to Solutions INTRANET TOOLKIT INTRANET SOLUTION !Software applications designed to facilitate the integration of external content into an intranet !Software applications !Content packaging !Services e. g. consulting & design
What We’ll Cover Comparing Tool Types and Capabilities Vendor Update Highlights Making Decisions and Choices Latest Developments and Future Directions
Tool Types & Capabilities !Basic tool types Search Deliver Link !The Approach Enterprise Specific or “Out-of-the-Box” !Customization Features !Content Management Features
Basic Tool Types
Sample Search Tools !Ready Made & Custom Search Forms !Search Tool Search Module (Factiva) !Pre-constructed Searches Hot Topic Title Lists (Dialog) DJI Direct Links & Intelligent Searches (Factiva) Shared News Topics (LEXIS-NEXIS) !Archival Search Tools Smart. Logik (Dialog)
Sample Delivery Tools !Dialog Monitor !Factiva Publisher !LEXIS-NEXIS’ Intranet Publisher !West Group’s Intra. Clip
The Approach Enterprise Specific !For clients with “high end” needs !Characterized by: – consulting services – partnerships with software developers, integrators & solutions providers Out-of-the-Box !For clients with less complex needs !More and simpler tools to make clients more self-sufficient
Customization Features !Content selection and packaging !Interface “look and feel” colour, style & layout !Variations of specific tools !Personalization is a further refinement
Content Management Features !Filter for the most relevant !Highlight the critical !Rank articles !Add commentary
Update - Dialog Highlights !Smart. Logik, developed by Brightstation as part of k-working suite, can be purchased as addition to Dialog Intranet Toolkit !Searches archived data stored on server whether from Dialog or other sources !Emphasis on consulting service
Update - Factiva Highlights !Emphasis on integration: content and/or applications !Factiva Integration includes Factiva Publisher and Factiva Search Module !Publisher is content feed & server application combining redistributable content from DJI & RBB
Update - LEXIS-NEXIS Highlights !New set of tools to be launched this week called L-N Intranet Publisher !New toolkit is hosted on L-N server no software or hardware installation required. “Turnkey” solution !Features customization, personalization & content management
Update - West Group Highlights !Intranet Solutions brings old & new tools under one umbrella - West Net. Solutions !Most of 6 components in suite can be used without intranet - e. g. company research pages !Components comprised of content packages current awareness services easy access to popular West content
Making Decisions & Choices Some questions to ask: How will the addition of external content enhance our intranet? How much of the critical content is available and from whom? Where are we at in the development of our intranet? What are the associated costs?
More Questions to Ask What are the product technical requirements? How much in-house content management and technical support is available? Will out-of-the-box work or do we need a customized product? (See above question) What are the levels of our clients’ information literacy and expectations?
Latest Developments & Future Directions !Products becoming increasingly sophisticated !Development rather than adaptation !Emphasis on seamless delivery !Personalization !More integration of internal and external content !Tracking capabilities expanded !Classification & taxonomy development
How do I find out more? • Intranet Professional: Managing Knowledge Ecosystems • Future issues will cover each toolkits in depth as a feature article • Case studies from “real” life - know someone? • Links, pointers and tips • See the Information Today booth for subscription information (a bargain at $79. 95 US/year)
Thanks • Stephen Abram – sabram@mmltd. com • Jane Dysart – Co-Editor - Intranet Professional – jane@dysartjones. com • Rebecca Jones – Co-editor - Intranet Professional – Rebecca@dysartjones. com
Contact Bonnie Burwell Information Services bonnie. burwell@home. com 905. 842. 4074
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