Integrated Watershed Management ICT Initiatives SLNA Govt

Integrated Watershed Management – ICT Initiatives SLNA Govt. of Andhra Pradesh 1

Major initiatives under IWMP Natural Resource Management Production systems improvement (AH) Institution & capacity Building Production systems improvement (Agrl) Livelihood enhancement for asset less poor Entry Point Activity DPR preparation 2

IWMP Sanctions to AP Batch IWMP Projects (Nos) Area (lakh ha) Project Cost (Rs in Crores) 2009 -10 110 4. 74 568. 13 2010 -11 171 7. 40 893. 04 2011 -12 173 7. 47 896. 54 2012 -13 102 4. 24 549. 41 2013 -14 97 4. 07 597. 04 653 27. 93 3504. 16 TOTAL 3

Institutional Arrangements under IWMP Dept, of Land Resources, Go. I Principal Secretary, RD & Chairman State Level Nodal Agency, Department of Rural Development Commissioner, RD & CEO Spl. Commissioner (WS) Jt. Commissioner (WS) District Livelihood Resource Center Dist. Collector & Chairman Project Director District Water Management Agency Addl. Project Director (WS) Acct. Offr-, CO & Off. Asst Cluster Livelihood Resource Center CFO AO AAO CO STEs (I&CB, NRM, AH, LH, IT, GMIS, Forest) Project Officer Project Implementing Agency (Watershed Computer Center) IWMP Project Village Organization Self Help Groups IWMP Project Watershed Committee Junior Engineers Tech. Officer (I&CB) Computer Operator 2 Technical Officers (Civil / Agriculture) @ each IWMP Project Watershed Assistants User Groups 4

ICT Initiatives IWMP (Integrated Watershed Management Programme) in AP is being implemented in close convergence with NREGS by taking due care in allotment of works exclusive to each of the programmes in order to avoid duplication of works/activities. Compared to NREGS, the approach of IWMP is multi pronged with the main aim to restore the ecological balance by harnessing, conserving and developing degraded natural resources such as soil, vegetative cover & water and create sustainable livelihoods for the asset less poor. There is more complexity in IWMP since it is area based and the allocation between components depends on the percentage of financial outlay they are entitled to. 5

Transaction based Software The transaction based software provides end-to-end solution in the implementation and institutionalizes operational process for IWMP keeping in mind the objectives of the programme as per prescribed guidelines. Various modules are prepared based on different aspects of the programme implementation. Each module thus prepared is tested for quality by the process of internal and external quality audit which checks the quality of the code within the project and across the projects. In the next stage - final inspection takes place – a process of ensuring that all the defects detected during internal and external audits are addressed. It is only after passing through all the above vital processes that Change Requests (CRs) are released duly following the Unit Test & System Test cases. 6

Key Processes & Modules Works Management of shelf of Works: Action Plans are prepared as per the work segregation and allocation under IWMP & NREGS. Monitoring of Works: Tracking of progress takes place at various stages i. e. technical/admin. sanctions, generation of estimates, commencement of work, muster and measurement entries, completion of work etc. Management of Wages and Material: Cost of each structure is predetermined as per RSSR (Rural Standard Schedule of Rates). Accordingly, system will generate a FTO (Fund Transfer Order) for both wage and material components separately. 7

NRM Process Flow Works identification by Technical Officer Marking by TO & WA Muster entry by Watershed Asst FTOs upload by Project Officer Input data filled by TO Muster issue by PO Muster verification by TO & PO Cheque issue by PO (only in case of postal Estimation generated by Computer Operator & TO Work commencement letter by PO Recording of Measurements by TO F T Os generation by PO after WC Resolution Estimation scrutiny by TO &Project Officer Placing in Shelf of works by CO Check measurement by PO Pay orders verification & approval by PO Technical sanctiones by Project Officer/ APD/Adl. PD Admin Sanction by Dist. Collector M. Book & Musters Handed over to W. C. C by TO Pay orders generation by PO & CO Monitoring of payments to Wage seekers/ suppliers & others

Key Processes & Modules Admin Module: Establishment costs inclusive of salaries and office maintenance are worked out and ceilings fixed with various checks and validations. Ceilings are also fixed for various sub- heads under office maintenance on monthly/quarterly/yearly basis as per requirement. Checks and counter checks are in built in the system to alert & restrict when ceilings are exceeded. 9

Key Processes & Modules Accounts Module: Component wise ceilings are fixed for all projects as per eligibility which ensures that the expenditure is limited to the project cost. Module takes care of all accounting needs. It covers the works costs, wage payments, funds receipt (allocation or otherwise), transfer (distribution), claims, miscellaneous receipts and advances under the Scheme. Tracking of financial discipline at various levels is possible which minimises leakage of funds. The tool of efms enables quick transfer of funds with transparency and accuracy. 10

Key Processes & Modules Accounts Module: Delegation of financial powers is restricted to authorised users identified through Digital Signature Keys used for financial transactions. To allow flexibility in operation, advances are allowed to authorised persons/designations with the check to ensure that not more than two advances are outstanding at any point of time. Maintenance of manual accounting is done away with – All the mandatory registers and books like, FTO, advance adjustment registers, cash book, General Ledger are generated in the system as per required periodicity. , 11

Key Processes & Modules Institution & Capacity Building: Project specific tracking of various community mobilisation activities is made possible since the unit costs are fixed and payments are made through efms (Electronic Fund Management System). The levels at which the training activities take place, the target groups and cost norms are predetermined and fed into the module which facilitates drawing of advances and subsequent adjustments. 12

Key Processes & Modules DPR Application: Predefined base format details, SES (Socio Economic Survey) and PNP (Participatory Net Planning) formats, Action Plans etc are introduced in the module enabling online data feeding. Generation of reports at Micro and Cluster levels is done automatically maintaining uniformity of reports across all projects. Speeds up report generation and there will not be data gaps between the input data fed into the system and the data that is reflected in the reports Payments are linked to the number of entries made into the module which acts as a check against over payment. 13

Key Processes & Modules Reports module: Generation of reports depending on the user requirement at all levels besides generating real time information on the composition of wage seekers (gender wise) and various other issues is made possible with minimum effort as given below. Field level: Sanction details, estimates, FTOs, Work status report etc. District level: Monitoring of physical and financial progress. State level: Financial, analytical and performance related reports to monitor the overall status of implementation of the programme. 14

CONVERGENCE WITH VARIOUS PROGRAMMES & LINE DEPARTMENTS MG-NREGS-AP SAPNET Forest Department NREDCAP SSAAT Horticulture Department Dept. of Agri. NRSC/APSRAC Animal Husbandry Dept. 15

Convergence with NREGS By synchronizing e. FMS with both IWMP & NREGS, funds are being drawn from both the schemes by the Project Officer / PIA for executing the designated activities eg: Dry land horticulture payments are drawn directly from NREGS by using the same DSK (Digital Signature Key) thus resulting in the best possible convergence. 16

IWMP Web Portal http: //iwmp. ap. gov. in/ is the URL for IWMP in AP. Available for public domain to access reports and documents pertaining to the programme. A special Request Tracking System (RTS) is devised to resolve day to day issues at various levels of programme functionaries through proper escalating mechanism. 17

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IWMP SERVER 19

Situation in Watershed Program Before Going for e. FMS Ø Direct release of funds to the PIAs leads to parking of funds where the progress was slow and shortage of funds where progress was good. Ø Lack of transparency and accountability. Ø Mode of payment either cash or cheque resulting in leakage of funds. Ø There was a chance of ineligible person getting benefit without others knowing about it. Ø There was also scope of adding fictitious names and middlemen benefitting out of it. 20

e. FMS Objectives Ø Facilitating successful implementation of iwmp Ø Maximizing Accountability & Transparency Ø Minimizing the leakage of funds Ø Reducing administrative cost and effort Ø Timely and genuine wage payments Ø No shortage of funds any where at any time Ø Expenditure as per entitlement under each Component in each village 21

Process At State Level Nodal Agency (SLNA) • Approval & sanction is given by SCRD. • The FTO uploading is by CFO and verification of vouchers by Accounts Officers. • At DWMA level • Approval, sanction and FTO uploading by PD, DWMA and verification of vouchers by Accounts officer • At Watershed Computer Center (WCC) level • Approval and sanction by PD, DWMA • FTO verification and uploading by PO 22

All Components paid through the e. FMS system. For all components ceilings are fixed as per entitlement. • Administration (ADMN) • Detailed Project Report (DPR) • Institution & Capacity Building (I&CB) • Entry Point Activity (EPA) • Natural Resource Management (NRM) • Productivity Enhancement (PE) • Monitoring (MON) • Evaluation (EVA) 23

Natural Resource Management (NRM) Works strategy Sharing of funds: IWMP Fund NREGS Fund * WCC IWMP works NREGS Works MCC NREGS Works * Watershed staff can directly tag NREGS fund also for prescribed categories of works, hence avoiding the long process of convergence. 24

Convergence with MG NREGS under NRM Ø Complete saturation mode based Detailed Project Reports with convergence plans for NREGS. Ø Segregation of NRM based Projects for implementation by IWMP & MGNREGS in IWMP villages. Ø 15 out of 26 categories of works i. e watershed related works are taken up by IWMP as well as NREGS staff in IWMP villages Ø Sharing of funds & staff between both the programmes based on the type of projects executed as well as for Human Resource services Ground Water Recharge, Others – Flood Drainage Line Treatment, Land Development & control, Roads Afforestation, Fodder Dev. Projects etc development , Common Property resources Projects Dry Land Dev. Horticulture works Watershed Mandal Computer Centre NREGS FUNDS IWMP FUNDS NREGS Funds 25

The process is explained in the diagram below 26

FTOs Process Flow in the System: FTOs generated at various levels follow the process mentioned below: • Server consolidates all FTOs and creates FTO files • All FTO files are digitally signed using SCRD’s Digital Certificate • FTO files are sent to Nodal Bank through SFTP (Secure File Transfer Protocol) at schedule time every day • FTO files are processed by Nodal Bank and an Acknowledgement file is sent to TCS immediately • By the end of the Day, Nodal Bank sends digitally signed FTO Response File to TCS with status of each transaction (Paid or rejected with reasons) • TCS server processes the FTO response file and FTO related MIS reports are populated in the Online web portal 27

FTOs Process Flow in the System: (Contd…. . ) • All Rejected FTOs will be pushed back to respective levels (WCC, DWMA, SLNA etc) for making necessary corrections and re-submission. • All wage payments are transferred wage seekers account through Disbursing Agencies smart card/biometric. Business Correspondents of the agencies disburse cash to the laborer in the Field • Rest of the payments are made to concerned bank accounts – payments to SLNA, DWMA, PIA/PO, Watershed Committee, material suppliers, NGOs and Revolving Fund to Village Organizations. • Project Officer after receiving the money writes cheque and sends to concerned party only in such case where online accounts are not there. • Financial statements, financial and physical achievements are shown separately for watershed and NREGS works. 28

Electronic Fund Management System al n er s t In ion NEFT/RTGS Txns ks ct n a Ba ans T)r Nodal Bank k Ref Nos Ban TP les TO Fi F IWMP Website F (S Server ile e. F ns o sp P) Re FT O (S FT IWMP Server N E F T / R T G S Bank-A Bank-B Direct Account Holders PO Banking Correspondents WCC PO FTR/ Data PO R/ FT ta Da FT O/ PO Da ta Cash Disbursement with Bio-metric authentication District SLNA 29

FTO Generation E-pay orders and FTOs generated to the following payments Ø Salaries – to the Individuals and staff. Ø Material payment to suppliers. Ø Wages to the labour Ø And other expenditures to the third party or PO account. Ø Service charges and TDS to the Concerned Accounts. 30

Wage Payments Ø FTO generated for the wages through. 1. Smart Cards 2. Postal Smart Cards FTOs generated for wages for smart holders goes to the paying agency. Service charges FTO is generated for the agency and TDS FTO generated for the service charges which goes to the TDS account. 31

Wage Payments Postal payments: (A) Conventional - FTO generated for labour who have postal accounts, it credits to WCC account. After that, POs issues cheque to the head post office for the payment of wages through BPO (B) Biometric – It is same as that of the Smart card payments but the payments are made by the postal dept. 32

Watershed Computer Center (WCC) Bank Account • FTO generated for the other components are credited to the WCC bank account like Telephone bills, Wage to the labour of the postal Payments. • Where there is no online facility the payments deposited to WCC account through e. FMS and Final payments are done through cheques of the WCC bank account. 33

IWMP Payments Mode of payment Bank (CBS) Conventional Postal Smart cards VO Bio Metric 34

IWMP PAYMENT DISBURSEMENT PROCESS 7 3 3 6 4 3 6 6 5 2 7 BO (WCC) Muster Roll 1 IWMP State Data Centre 35

IWMP FUND FLOW 6 7 6 3 8 3 BO Govt NREGS (WCC) 4 5 2 Fund Transfer through Bank 1 IWMP State Data Centre 36

FTO Status FTO reflects on the Web after the excel uploaded at WCCS. FTO status can be seen in the Web site by giving the FTO number. Web report no: 3. 6 37

FTO Cancellation For FTO cancellation it should be logged in RTS (Request Tracking System) first and send a letter through P. D. with reasons quoting the RTS number in the letter. Then only FTO will be cancelled. 38

DSK – Digital Signature Key Ø DSKs issued to Project Officers of the WCCs. Ø DSK form is available in the IWMP web site. Ø Incase of NGO, DSK application should be attested by the Project Director of the concerned district. Also DSK form should be signed by the Project Officer counter signed by the authority (CEO) of the NGO organization who has signed the Mo. U or by the person who authorized by the authority. Ø Three copies of the DSKs should be submitted to DWMA and through proper channel to the SLNA and TCS. 39

DSK Lost 1. Intimate to the SLNA (CFO), TCS through phone / message for immediately blocking the system. 2. File FIR with the nearest police station. 3. Apply for new DSK with it cost amount payable through D. D. to the project fund of SLNA. 40

Impact ØNo unnecessary parking of funds and smooth flow of funds to all agencies as per requirement. ØConvergence with MGNREGS and SERP easily facilitated. ØHaving control over the fund to be spent by NGOs (linked to their performance) ØBetter record keeping and facilitates easy and timely audit. ØThese efforts have enriched the department with good administrative and financial controls essential for smooth implementation, reviewing and monitoring of the program. ØIt has enabled Gender Equity - Software provides for non discrimination – equal wages for equal work irrespective of gender ensuring Gender parity in wage distribution. 41

Impact ØIt led to the Empowerment of poor and landless labourers since they receive their wages timely and at their doorstep. ØReduction in payment cycle. ØFacility of editing of data at different stages duly following the processes. ØThe real time data and reports helped in tracking the progress/status of the programme effectively (drilled down up to component level in each watershed village), hence resulting in effective monitoring of the performance. ØAll the above led to better transparency and accountability in operational mechanism and administration. 42

IWMP- Data Center Infrastructure Hardware 1. IBM –Power 740 Express database server - 1 no. 1. 64 bit RISC processor, 64 GB memory with AIX 2. 12 core with , 12 TB hard disk with OS crusting. 2. HP Proliant BL-460 servers – 9 nos. 3. HP MSL-4048 Tape library 4. HP P 7200 SAN storage with 8/24 switches 5. Sisco Firewalls & Routers 6. HP C-7000 Blade enclosure 43

IWMP- Data Center Infrastructure Software 1. Oracle 11. 2 g Enterprise License (12 core) 1. software Update 2. Product Support 2. MS windows Server 2012 Standard 3. MS Visual Studio 4. Backup Software & Anti Virus 5. MS Server Remote Desktop users 6. MS External connectors 44

Blade Enclosure IWMP Rack

HP c 7000 Chassis WCC APP Servers Test APP & DB Server SLNA & DWAMA APP Server Portal & Report Server DC & DNS Server Backup Server Monitoring Server Terminal Gateway Servers Console Blade Chassis

DB server and SAN Storage IBM Power 740 Server HP 3 PAR SAN Storage

SAN Switches and Tape Library Storage SAN Switch 1 SAN Switch 2 Tape Library

Registers to be Maintained at WCC Level 1. Grants Releases Register. 2. Bank Reconciliation Statement. 3. UC submission register (WCC to DWMA). 4. M. Book issue register. 5. M. Book watch register. 6. Watershed Development fund register. 7. Fixed Assets registers. 8. Watershed Asset register. 9. Stock register. 10. Movement register. Contd… 50

Registers to be Maintained at WCC Level 1. Visitors register. 2. Social Audit recovery register. 3. Quality control recovery register. 4. Register for LH 5. Register for EPA. 6. Register for PE 7. Caste & Gender Wise beneficiary & Expenditure report. 51

Registers to be Maintained at WCC Level 1. Bank Cheque book register. (Through e. FMS/Reports) 2. Cheque issue register. (Through e. FMS/Reports) 3. FTO Register. (Through e. FMS/Reports) 4. Cash book /bank book at WCC level. (Through e. FMS/Reports) 5. Advances & Adjustment register. (Through e. FMS/Reports) 6. General Ledger. (Through e. FMS/Reports) 7. Subsidiary ledger. (Through e. FMS/Reports) 10. Technical Sanction Register. (Through e. FMS-Reports) 11. Administrative sanctions register. (Through e. FMS-Reports) Contd… 52

Thank You! 53