Institutional Repository Capacity building project Overview Communication

Institutional Repository Capacity building project

Overview Communication Platform • Forum Toolkit Framework Part 1 • 5 chapters Part 2 • 2 chapters • Toolkit • TM Part 3 • 4 chapters • Who is Who - 28 reg. - 9 countries Part 4 Training Modules Module 1 • 4 Lessons Module 2 • 6 Lessons Module 3 • 12 lessons Module 4 • 5 Lessons Module 5 • 6 Lessons Amsterdam, The Netherlands www. kit. nl

IR Framework PART 1: UNDERSTANDING INSTITUTIONAL REPOSITORY AND THE PLANNING (Five Chapters) Chapter One : Introduction Understanding the key terminologies and concepts ØInstitutional Repositories ØDigital Libraries ØLibrary Management System ØPreservation ØHarvesting ØMetadata ØOpen Access ØScholarly communication ØCommercial and Open source platform Further readings ( references & links ) Amsterdam, The Netherlands www. kit. nl

IR Framework PART 1: UNDERSTANDING INSTITUTIONAL REPOSITORY AND THE PLANNING Chapter Two : Building a case for IR Visibility and Accessibility ØResearch work ØInstitution ØResearchers Preservation Cost effectiveness in managing institutional Knowledge Further readings ( references & links ) Chapter Three : Giving birth to IR Getting support for starting IR ØThe need of person to champion IR initiatives ØThe need of IR showcasing & demonstration ØThe importance of securing early support ØBuilding IR taskforce ØFormulate strategy of acquiring contents for IR Further readings ( references & links ) Amsterdam, The Netherlands www. kit. nl

IR Framework PART 1: UNDERSTANDING INSTITUTIONAL REPOSITORY AND THE PLANNING Chapter Four : Planning Process Building the IR team Develop IR requirement list Gathering information on available hardware, skills & connectivity Putting together IR proposal ØManagement approval/ buy-in Develop IR strategic plan – simple guiding document ØMake strategic choice: Commercial or Open Source Further readings ( references & links ) Amsterdam, The Netherlands www. kit. nl

IR Framework PART 1: UNDERSTANDING INSTITUTIONAL REPOSITORY AND THE PLANNING Chapter Five : Policies, Licenses and Organization IR Team organization ØKey functional positions ØRoles & Responsibilities Content acquisition guidelines Copyright management ØSource of information on copyright management ØAgreement between submitters and IR management team Web delivery guideline Metadata guideline Guideline on content format Administrative guidelines ØContent submission guidelines ØDocument withdraw guidelines Further readings ( references & links ) Amsterdam, The Netherlands www. kit. nl

IR Framework PART 2: IMPLEMENTATION (Two Chapters) Chapter Six : Platforms, Enhancement and Maintenance Commonly used open source platform ØDSPACE Installation instruction DSPACE features Dspace module( Under the bonnet ) ØGreenstone Key features Installation instruction ØEprint Key features Installation instruction Maintenance of your IR ØBack up ØMaintenance ØTraining for new IR team member Further readings ( references & links ) Amsterdam, The Netherlands www. kit. nl

IR Framework PART 2: IMPLEMENTATION Chapter Seven Enhancement Migration tools ØStone. D Harvesting tools ØOpen Access standards – OAI-PMH ØOpen Harvester Systems Persistence Identifiers Anti plagiarism Metadata – Dublin Core Document conversation to PDF/ A Further readings ( references & links ) Amsterdam, The Netherlands www. kit. nl

IR Framework PART 3: PROMOTION AND MARKETING (Three Chapters) Chapter Seven: Promotion ØWithin the institution ØBeyond the institution Chapter Eight: Register with Harvesters Chapter Nine: The role of consortia Amsterdam, The Netherlands www. kit. nl

IR Framework PART 4: ADDITIONAL MATERIALS Case studies Live CDs – Step by step instruction manuals Ø DSPACE ( Available ) ØGreenstone ( To be available ) ØEprint ( Not available ) Virtual machines – Step by step instruction manuals Amsterdam, The Netherlands www. kit. nl

Training Modules MODULE 1: BUILDING A CASE FOR IR Lessons Building a case for IR 1. 1 Why IR? (List advantages) 1. 2 Principle of OA 1. 3 Selling idea to early adopters ( Approaches ) 1. 4 Building a team Methodology Duration: 2 hours. Delivery: Opening Duration: 2 hours. by leading qns from Delivery: Opening by instructor/s on leading qns from awareness ofon instructor/s IR, awareness of IR, then presentation and plenary discussion Participants -Administrators -Academicians -Librarians -IT personnel Objectives: Participants are expected to have general knowledge of IR, Open access and aware of different ways of establishing IR. Amsterdam, The Netherlands www. kit. nl

MODULE 2: PLANNING Lessons Planning IR 2. 1 Choosing platform 2. 2 Specify hardware and skills needed 2. 3 IR content submission mechanism 2. 4 Strategic Plan 2. 5 Getting buy-in from management Methodology Duration: 4. 5 hours. Delivery: Instructor at certain point have to divide participants based on skills, mix of presentations sessions, Q&A sessions and general Discussion Participants -Administrators -Academicians -Librarians -IT personnel Objectives: End of module, participants are expected to be able to form opinion of the platform they wish to implement, what they need for implementation ( Checklist) and how to achieve the objective. Amsterdam, The Netherlands www. kit. nl

MODULE 3: IR IMPLEMENTATION Lessons Implementation 3. 1 Ubuntu installation & features 3. 2 Installation of Dspace using Live. CD &/or Virtual machine 3. 3 Implement workflow 3. 4 Explore DSPACE features 3. 5 Roles of IR manager 3. 6 Making IR OA compliant 3. 7 Understanding Anti plagiarism tools 3. 8 Explore Data migration tools 3. 9 Enriching documents with metadata ( Dublin Core) 310 Creating PDF and Methodology Duration: 16 hours. Delivery: Two instructors ; Presentations and Practical sessions. Participants -- Technical personnel -- Librarians Objectives: End of the course participants are expected to be able to install and operate DSPACE IR on Open Source environment Amsterdam, The Netherlands www. kit. nl

MODULE 4: POLICIES & MANAGEMENT Lessons Policy & Management 4. 1 Strategies on obtaining IR content 4. 2 Licenses & Copyright issues 4. 3 IR back up policy 4. 4 Procedures and support provision Methodology Duration: 3 hours. Delivery: Presentations, Q&A and group discussions sessions. Participants -- Academicians -- Librarians -- IT personnel Objective: Participants expected to understand IR growth management issues related to copyright, procedures and support and sharing of resources among institutions Amsterdam, The Netherlands www. kit. nl

MODULE 5: Outreach activities Lessons Outreach activities 5. 1 Promotion materials 5. 2 Discoverability 5. 3 Register with harvesters 5. 4 Collaboration & Consortia approach Amsterdam, The Netherlands www. kit. nl Methodology Duration: 3 hours Delivery : Presentations, Q&A, General discussion Participants - Administrators - Librarians - Academician