Institutional repositories WS #3 ELAG 2006 - Bucharest ELAG 2006, Bucharest, WS#3 Institutional Repositories
Participants Cristina Albu, ro Alice Keefer, es Núria Balagué, es Pavel Krbec, cz Wim Braahman, nl Claudia Lungu, ro Nicolae Constantinescu, ro Bohdana Stoklasová, cz scribe Martin Svoboda, cz Stina Degerstedt, se moderator Mischa van Delden, nl Lucia Tesařová, cz Ionel Enoche, ro Zdeněk Tichý, cz Aleš Horák, cz Caroline van Wijk, nl ELAG 2006, Bucharest, WS#3 Institutional Repositories
ELAG 2006, Bucharest, WS#3 Institutional Repositories
ELAG 2006, Bucharest, WS#3 Institutional Repositories
Agenda • Main issues – Purpose – Content – Data flow: in-flow, maintenance, access – Tools – Legal aspects • Relation to other repositories/archives ELAG 2006, Bucharest, WS#3 Institutional Repositories
Purpose • Three „motivations“ – preservation of institution intellectual output – Open Access and new publishing models – management of objects feedback for institution and for „providers“ ELAG 2006, Bucharest, WS#3 Institutional Repositories
Content • selection criteria – everything … if possible – be specific from the beginning while open to development – specific criteria for both content and formats • metadata – descriptive, preservation, digital rights management • standards – interoperability … data formats, identifiers, metadata, protocols, … ELAG 2006, Bucharest, WS#3 Institutional Repositories
Data flow (1) • The Institutional Repository - part of the workflow in the institution • Motivation for delivering – make it attractive, carrots and rewards • In-flow – – – Persistent and unique identifiers, i. e. urn: nbn, doi, ark, etc. Automated and built on metadata Metadata from the producer (author keywords, …) Metadata automatically extracted from the delivered data Manual cataloguing should be restricted mainly to subject indexing and authority control capture metadata on entry – Checking on entry (person, data, …) ELAG 2006, Bucharest, WS#3 Institutional Repositories
Data flow (2) • Maintenance – provisions for versions, updates – both data and metadata … NO REMOVE – provisions for migration / emulation • Access – interfaces, presentation capabilities (various data formats) – rights metadata crucial for providing access – authorisation / authentication ELAG 2006, Bucharest, WS#3 Institutional Repositories
Tools • Software – Commercial and/or Open Source – Outsourcing or inhouse development? – Cost assessment • „Think globally, act locally“ • Interoperability regardles of SW tools selected, adhere to standards, standards • Format registers • Scalability!!! • Format registers • Collecting good examples ELAG 2006, Bucharest, WS#3 Institutional Repositories
Legal aspects • Stakeholders – author, institution, publisher, collecting societies • Copyright, licensing models x Contract Law – Agreements • Clear „Rules of the game“ • Zwolle Group … http: //www. surf. nl/copyright – principles, toolkits, model agreements, international comparison of © law, … ELAG 2006, Bucharest, WS#3 Institutional Repositories
Resources • Financial – no comment • Human – roles: • • • project manager PR person Acquisition Indexing System analyst Programmer – in all it was said that 1, 5 person might be enough to start an IR ELAG 2006, Bucharest, WS#3 Institutional Repositories
Relation to other repositories/archives • Institution-centered, but • potentially part of a „distributed system“ interoperability, federation a key feature ELAG 2006, Bucharest, WS#3 Institutional Repositories
Conclusions • Each institutional repository unique • While unique, common principles apply ELAG 2006, Bucharest, WS#3 Institutional Repositories
Sir Tim Berners-Lee for Nobel prize ! ELAG 2006, Bucharest, WS#3 Institutional Repositories
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