Information Technology Committee Report ICAOS Annual Business Meeting

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Information Technology Committee Report ICAOS Annual Business Meeting September 13, 2005

IT Committee Members Harry Hageman n Ron Hajime n Lei Tupou n David Guntharp n Joe Kuebler n Charles Placek n Ohio Hawaii Alaska Arkansas Georgia North Dakota (Ex Officio)

Technical Assistance Rep Area Charles Placek North Dakota Dori Ege Arizona JAD Group Reps from each region Paul Brown Arkansas Sheila Perry National Office

Goals Develop a systematic and uniform way of transferring information for the purpose of accurately compiling statistics and supporting the rules passed by the Commission n Satisfy the requirement of the Compact enabling legislation to create an offender tracking system n

Goals, cont. n n n Improve accuracy of the data transferred between states. Reduce the time required for communication between states. Create a system that is capable of interfacing with existing case management application. Provide a web-based application that can be accessed ICAOS member states. Allow victims and other members of the public to be able to search the database of active offenders and view a portion of the information.

What has been done? JAD Session II n Four regional IT representative meetings n Harry Hageman conducted state assessment for readiness n Softscape conference calls n IT Committee conference calls n Weekly status meetings with Softscape n

What has been done? Daily correspondence between National Office and Softscape n Articles written and published n Presentations to organizations and states n Transitioned from contracted Project Manager to staff member Sheila Perry n Hired Xavier Donnelly as Commission staff member n

Website Stats www. interstatecompact. org n 181, 550 hits in 4 month period n Nearly 1500 per day n Texas has 12% of hits n Huntsville, TX n Forms page receiving the most hits n

NACIS Report ICAOS Annual Business Meeting September 13, 2005

NACIS Demo n n Log in / Queue Search for User / User Profile Find Offender / Offender Profile View Transfer Request / Signature Forms ¨ Cases & Offenses ¨ Residence & Employment ¨ Attachments ¨ Save & Submit / Log off n Log in as Supervisor / View Queue

What Next ? Phase Dates User Acceptance Testing Through 11/15/2005 Revisions & Documentation Through 01/05/2006 Available for Training 01/06/2006 Estimated Production Date ?

Timelines

Train the Trainer Who will you send? n How will they train other users? n How much time is needed for end user training? n Self-learning application? n

Legacy Data Transfer Process Create user files and transmit to Softscape n Receive unique user id file from Softscape n Create legacy CSV files (3 of 16) n Add unique user id n Cleanse n Transmit to Softscape n Gap issues? n

Decisions to be made? Training dates ? n Deadlines for submitting user data? n Deadlines for submitting legacy data? n System Integration? n Production start date? n

NACIS – Add User

Legacy Files Offender Group File Name NACIS System * Users[ST]. csv (4) Offender Group File Name Offender Demographics Offender Aliases Offender States and Ids Offender Green Card & Visa Info * Offender. Demo[ST]. csv (6) Offender. Alias[ST]. csv Offender. State. Ids[ST]. csv Offender. Country. Ids[ST]. csv Transfer Request Group File Name Transfer Request Info Transfer Request Cases Info Transfer Request Offenses Info Transfer Request Residence Info Transfer Request Employer Info Transfer Request Reply From Receiving St TR – Case Closure Notice TR – Notice of Departure / Arrival TR – Violation Report TR – Progress Report TR – Action Request * Transfer. Requests[ST]. csv (9) Transfer. Request. Cases[ST]. csv Transfer. Offenses[ST]. csv Transfer. Reside[ST]. csv Transfer. Employer[ST]. csv TRReply[ST]. csv TRCase. Closure[ST]. csv TRDepart[ST]. csv TRViolation[ST]. csv TRProgress[ST]. csv TRAction. Request[ST]. csv

Example: offender. Demo[OH}. csv First. Name, Last. Name, DOB, Gender, Race, SSN NICHOLAS, KLINGLER, 5/3/1980, m, w, 297885979 KEVIN, TRAPP, 11/5/1968, f, b, 221543918 SHAWN, WYNN, 4/19/1972, m, w, 269738497 IMAN, ALEXANDER, 2/22/1981, f, b, 271785809 YUSEF, ALI, 6/7/1979, m, w, 172603614 JOHN, KUSS, 2/16/1959, f, b, 274686703

Implementation Process? n Dates? n Compliance? n Help desk support? n

Questions ?

Contact n Interstate Commission for Adult Offender Supervision PO Box 11910 Lexington KY 40578 -1910 (859) 244 -8008 Phone (859) 244 -8001 Fax icaos@interstatecompact. org n Commission Website www. interstatecompact. org

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