Improving Data Capture Invoice Processing in the

Improving Data Capture & Invoice Processing in the Manufacturing Industry with Simple. Capture Pro Presented by: Jeff Moore – VP of Sales

Agenda 1. Key documents in Manufacturing and their issues 2. How can we help in resolving those issues 3. Demo 4. ROI/Benefits of automation 5. Q & A Confidential http: //www. artsyltech. com

It is said that …. A crucial requirement for any manufacturing organization is being able to control the costs it incurs at every stage of the business process. Manufacturing Process Requires: • Improving the Efficiency of Purchasing • Automating the Sales Process • Streamlining the Order-to-Cash and Procure-to-Pay processes Confidential http: //www. artsyltech. com

Documents in Manufacturing Turn paper into information: • Accounts Payable Invoices • Accounts Receivable Pos • MSDS • Shipping Vouchers • Packing Lists • Manuals • Product Specifications Accomplished through: • Document Imaging • Forms Processing Confidential http: //www. artsyltech. com

Introducing Simple. Capture for Manufacturing A Semi-Automated Solution for the Processing of Invoices, Purchase Orders and Manufacturing Documents Simple. Capture is a technology that will lower invoice & data capture processing time and costs which will allow the manufacturing process to run more efficiently Confidential http: //www. artsyltech. com

Why Simple. Capture for Manufacturing? • Streamline business processes to cut costs and reduce errors • Share information more easily across departments and remote offices • Improve customer service and project management Confidential http: //www. artsyltech. com

Key Benefits • Input from any image source • Image pre-processing • Automatic Document Separation • Pre-built industry profiles • OCR and Bar Code recognition • Assisted search values • Automatic data validation • Database Lookup Editor • Auto-Filing • Full-Text Indexing • Self-Learning Capabilities • Column recognition, with cross validations & reconciliations Confidential http: //www. artsyltech. com

Production Features • ODBC, SQL, and XML export • Image and Metadata export Unique Auto-Find module automatically learns and locates data fields on invoices and other forms. Auto-Find classifies a document the first time it sees it and then keeps learning with each new exposure. • Integration with multiple front-end and back-end workflows and applications: e. Copy, Kodak Capture Pro, Sharp MFPs, Right. Fax fax servers, MS Share. Point, File. Bound, Digitech Paper. Vision and Image. Silo, Laserfiche, Sentry. File, Alchemy, Docu. Ware, Docu. Lex, Quick. Books and more. Confidential http: //www. artsyltech. com

Uniqueness of Invoice Processing 1. High volume of invoices & order documents 2. Most customers have their own unique invoice formats 3. Time pressure & a high level of accuracy required Confidential http: //www. artsyltech. com

Step 1 - Process Images not Paper Simple. Capture easily integrates and collects incoming paper and electronic documents from a customer’s range of MFPs, desktop and departmental scanners as well as fax servers. Confidential http: //www. artsyltech. com

Step 2 - Background Processing Simple. Capture allows you to: • Pre-Process Images in order to improve extraction results • Apply Background Full-Page Optical Character Recognition (OCR) so an operator isn’t slowed down • Utilize multiple CPUs and cores with parallel processing for faster throughput • Do Document & Batch Splitting to reduce document preparation time and effort Confidential http: //www. artsyltech. com

Step 3 – Convert Image to Data Simple. Capture allows you to: • Reduce data entry by 50 -80% by clicking instead of typing • Apply business rules and automatic reconciliation for higher accuracy • Auto-validate against databases further saving human intervention and key strokes Confidential http: //www. artsyltech. com

Step 4 - Exporting Data and Images Simple. Capture allows you to: • Export Data in many formats to your Back Office system • Export to multiple destinations • Export Images and Metadata to a Document Management system Confidential http: //www. artsyltech. com

Key Features • ODBC, SQL, and XML export • Image and Metadata export • Integration with: • Share. Point • Alchemy • Paper. Vision • Laserfiche • Sentry File Confidential http: //www. artsyltech. com

Simple. Capture for Manufacturing DEMO Confidential http: //www. artsyltech. com

ROI Calculation Invoice Processing Labor ØCurrent Full Time Employees (FTE) 4 ØEstimated FTEs with Simple. Capture 2 Total Labor Reallocation or Reduction 2 Ø 1 FTE @ $40, 000/year = $40, 000 Expense Reduction ØInvoice Processing Labor (2 x $40 K) Total Annual Savings $80, 000 ROI achieved in 4 months! Confidential http: //www. artsyltech. com

Benefits & ROI for Manufacturers • Reduced data-entry costs and input errors • Dramatically improve workflow, allowing time for project managers to address value-add engineering challenges • No more missing or outdated documents • Improved customer service and overall customer satisfaction Confidential http: //www. artsyltech. com

Benefits of Semi-Automation • IMMEDIATELY Process any invoice & orders from any customer • “Learn” your most active customers to increase the level of automation through Auto. Find • Reduce costs by reducing data entry times between 50% and 80% • Improved business process • Fewer errors • Improved Customer relations Confidential http: //www. artsyltech. com

Need more Automation? doc. Alpha by Artsyl Technologies • Combine the best of qualities of a fully automated system with the outstanding flexibility of Simple. Capture • Automatically process your most common invoices, orders & shipping documents • Capture information from one time customers or low volume customers using the capabilities of a Simple. Capture Workstation Confidential http: //www. artsyltech. com

Summary Why Simple. Capture will improve time factor for your business? • Easy to install, set up and use • Includes pre-built invoice and purchase orders profiles • Auto-Find self-learning technology • Database Look-up & cross checks provide automatic data validation • A range of licensing options that fit any budget and requirements • Page-unlimited licenses • Low-cost versions for small business Confidential http: //www. artsyltech. com

What Our Clients Say about Simple. Capture “Simple. Capture was easy to set up and use and it was far less expensive than the alternatives we evaluated, ” says John P. , The VP of Link+ “It took us 4 business days from purchase to production! We got ROI in 3 months …’’ says Mike S. from ADC. “You have to understand, in our business, the most complex factor is the human factor. Anybody can buy software or hardware but to get anybody to work with the technology is a much greater challenge. ” - says Michel Laurin, Vice President of Le Groupe A&A. Confidential http: //www. artsyltech. com

Simple. Capture for Manufacturing Q & A For addition information or a quotation on Simple. Capture please contact: Artsyl Technologies, Inc. – sales@artsyltech. com 905 -326 -0676 Confidential http: //www. artsyltech. com